Brother Mfc 8370dn User Manual
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190 F This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. GlossaryF ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Reduces the size of incoming faxes. Automatic fax transmission Sending a fax without picking up the handset of the external telephone. Automatic Redial A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy. Backup Print Your machine prints a copy of every fax that is received and stored in memory.This is a safety feature so you will not lose messages during a power failure. Batch Transmission As a cost saving feature, all delayed faxes to the same fax number will be sent as one transmission. Beeper Volume Volume setting for the beep when you press a key or make an error. Broadcasting The ability to send the same fax message to more than one location. BT Call Sign A subscriber service purchased from the telephone company in U.K. that gives you another phone number on an existing phone line. The Brother machine uses the new number to simulate a dedicated fax line.Cancel Job Cancels a programmed print job and clears the machine’s memory. CNG tones The special tones (beeps) sent by fax machines during automatic transmission to tell the receiving machine that a fax machine is calling. Coding method Method of coding the information contained in the document. All fax machines must use a minimum standard of Modified Huffman (MH). Your machine is capable of greater compression methods, Modified Read (MR), Modified Modified Read (MMR) and JBIG, if the receiving machine has the same capability. Communication error (or Comm. Error) An error during fax sending or receiving, usually caused by line noise or static. Compatibility group The ability of one fax unit to communicate with another. Compatibility is assured between ITU-T Groups. Contrast Setting to compensate for dark or light documents, by making faxes or copies of dark documents lighter and light documents darker. Delayed Fax Sends your fax at a specified later time that day. Dual Access Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax or receiving or printing an incoming fax.
Glossary 191 F ECM (Error Correction Mode) Detects errors during fax transmission and resends the pages of the fax that had an error. Extension telephone A telephone on the fax number that is plugged into a separate wall socket. External phone A TAD (telephone answering device) or telephone that is connected to your machine. F/T Ring Time The length of time that the Brother machine pseudo/double-rings (when the Receive Mode setting is Fax/Tel) to notify you to pick up a voice call that it answered. Fax Detect Enables your machine to respond to CNG tones if you interrupt a fax call by answering it. Fax Forwarding Sends a fax received into the memory to another pre-programmed fax number. Fax Journal Lists information about the last 200 incoming and outgoing faxes. TX means Transmit. RX means Receive. Fax Storage You can store faxes in the memory. Fax tones The signals sent by sending and receiving fax machines while communicating information. Fax/Tel You can receive faxes and telephone calls. Do not use this mode if you are using a telephone answering device (TAD). Fine resolution Resolution is 203 × 196 dpi. It is used for small print and graphs.Greyscale The shades of grey available for copying and faxing photographs. Group number A combination of One Touch and Speed Dial numbers that are stored on a One Touch key or in a Speed Dial location for Broadcasting. Help List A printout of the complete Menu table that you can use to program your machine when you do not have the User’s Guide with you. Journal Period The pre-programmed time period between automatically printed Fax Journal Reports. You can print the Fax Journal on demand without interrupting the cycle. LCD (liquid crystal display) The display screen on the machine that shows interactive messages during On- Screen Programming and shows the date and time when the machine is idle. Manual fax When you lift the handset of your external telephone so you can hear the receiving fax machine answer before you press Start to begin transmission. Menu mode Programming mode for changing your machine’s settings. OCR (optical character recognition) The bundled ScanSoft™ PaperPort™ 11SE with OCR or Presto! PageManager software application converts an image of text to text you can edit. One Touch Keys on the machine’s control panel where you can store numbers for easy dialling. You can store a second number on each key if you press Shift and the One Touch key together.
192 Out of Paper Reception Receives faxes into the machine’s memory when the machine is out of paper. Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas telephone lines. Pause Allows you to place a 2.8 second delay in the dialling sequence while you are dialling using the dial pad or while you are storing One Touch and Speed Dial numbers. Press Redial/Pause as many times as needed for longer pauses. Polling The process of a fax machine calling another fax machine to retrieve waiting fax messages. Pulse A form of rotary dialling on a telephone line. Real Time Transmission When memory is full, you can send faxes in real time. Remaining Jobs You can check which programmed fax jobs are waiting in the memory and cancel the jobs individually. Remote Access Code Your own four-digit code (– – –l) that allows you to call and access your machine from a remote location. Remote Activation code Press this code (l 5 1) when you answer a fax call on an extension or external telephone. Remote Retrieval Access The ability to access your machine remotely from a touch tone telephone. Resolution The number of vertical and horizontal lines per inch.Ring Delay The number of rings before the machine answers in Fax Only and Fax/Tel modes. Ring Volume Volume setting for the machine’s ring. Scanning The process of sending an electronic image of a paper document into your computer. Search An electronic, alphabetical listing of stored One Touch, Speed Dial and Group numbers. Speed Dial A pre-programmed number for easy dialling. You must press , then enter the three-digit Speed Dial location and press Start to begin the dialling process. Station ID The stored information that appears on the top of faxed pages. It includes the sender’s name and fax number. TAD (telephone answering device) You can connect an external TAD to your machine. Tel Index List A listing of names and numbers stored in One Touch and Speed Dial memory, in numerical order. Temporary settings You can choose certain options for each fax transmission and copy without changing the default settings. Tone A form of dialling on the telephone line used for Touch Tone telephones. Transmission The process of sending faxes over the telephone lines from your machine to the receiving fax machine.
Glossary 193 F User Settings List A printed report that shows the current settings of the machine. Xmit Report (Transmission Verification Report) A listing for each transmission, that shows its date, time and number.
Index 194 G A ADF (automatic document feeder) faxing ....................................................38 using .....................................................20 Answering machine (TAD) connecting .............................................55 Apple Macintosh See Software User’s Guide on the CD-ROM. Automatic fax receive .............................................48 easy receive .......................................50 Fax Detect ..........................................50 fax redial ...............................................61 B Broadcasting ............................................40 cancelling .............................................. 41 setting up groups for .............................63 C Cancelling broadcast in process .............................41 fax jobs in memory ................................45 jobs awaiting redial ...............................45 print jobs ................................................. 7 remote fax options ................................67 Cleaning corona wire ......................................... 145 drum unit ............................................. 146 laser scanner window ......................... 144 scanner glass ...................................... 143 Connecting external TAD (answering machine) .......54 external telephone ................................57 Consumable items ................................. 149 Control panel overview .............................. 6 ControlCenter2 (for Macintosh) See Software User’s Guide on the CD-ROM. ControlCenter3 (for Windows ®) See Software User’s Guide on the CD-ROM.Copy contrast ........................................... 78, 82 duplex ............................................. 84, 85 Enlarge/Reduce key ............................. 79 enter copy mode ................................... 78 keys .................................................. 8, 79 multiple ................................................. 78 N in 1 (page layout) .............................. 82 out of memory ...................................... 86 quality ................................................... 81 single .................................................... 78 sort (ADF only) ..................................... 81 temporary settings ................................ 79 tray selection ........................................ 83 using ADF ............................................. 81 using scanner glass .............................. 82 Cordless telephone (non-Brother) ........... 59 Cover page .............................................. 42 custom comments ................................ 42 for all faxes ........................................... 42 for next fax only .................................... 42 printed form .......................................... 43 D Delayed batch transmission .................... 45 Dialing manual .................................................. 60 one touch .............................................. 60 speed dial ............................................. 60 using the Search key ............................ 61 Dialling a pause ................................................. 61 automatic fax redial .............................. 61 groups (broadcasting) .......................... 40 restricting dialling .................................. 34 Direct print ............................................... 88 Direct key ............................................. 89 specification ........................................ 184 Document how to load ..................................... 20, 21 jam ...................................................... 134 Drum unit checking (remaining life) .................... 155 cleaning ...................................... 145, 146 replacing ............................................. 153 Dual access ............................................. 44
195 G Duplex (2-sided) copying .......................................... 84, 85 printing from USB flash memory drive ............ 90 troubleshooting ................................... 135 Duplex key (2-sided) ................... 38, 84, 85 E Enlarge/Reduce key ................................. 79 Envelopes .............................11, 14, 17, 18 Equalization ........................................... 127 Error messages on LCD ........................ 128 Comm. Error ....................................... 128 No Paper ............................................. 130 Out of Memory .................................... 130 Print Unable XX .................................. 131 Scan Unable XX ................................. 131 Extension telephone, using ............... 58, 59 External telephone, connecting ................ 57 F Fax codes changing ........................................ 59, 68 fax receive code .................................... 59 remote access code .............................. 68 telephone answer code ......................... 59 Fax forwarding changing remotely ......................... 69, 70 programming a number ........................ 65 Fax storage .............................................. 65 printing from memory ............................ 52 turning off .............................................. 67 turning on .............................................. 65 Fax, stand-alone receiving easy receive ....................................... 50 fax forwarding .................................... 70 fax receive stamp ............................... 51 from extension telephone .................. 59 into memory (fax storage) .................. 65 polling receive .................................... 71 reducing to fit on paper ...................... 51 retrieving from a remote site ....... 69, 70 ring delay, setting ............................... 49 sequential polling ............................... 72 telephone line interference .............. 127sending ................................................. 38 broadcasting ...................................... 40 cancelling from memory .................... 45 contrast ............................................. 43 delayed batch .................................... 45 delayed fax ........................................ 45 from ADF ........................................... 38 from memory (dual access) ............... 44 from scanner glass ............................ 39 manual .............................................. 45 overseas ............................................ 44 polled transmit ................................... 72 real time transmission ....................... 44 resolution ........................................... 43 telephone line interference .............. 127 Fax/Tel mode answering at extension telephones ...... 59 easy receive ......................................... 50 F/T ring time (double-ring) .................... 49 fax receive code ................................... 59 receiving faxes ..................................... 57 ring delay .............................................. 49 telephone answer code ........................ 59 Folio ......................................................... 15 G Greyscale ...................................... 180, 182 Groups for broadcasting .......................... 63 H HELP ....................................................... 75 Help List ............................................... 75 LCD messages ................................... 159 Menu Table ................................ 159, 161 using menu keys ................................ 159 J Jams document ........................................... 134 paper .................................................. 135 Job Cancel key .......................................... 7
196 L Labels .................................. 11, 14, 15, 19 LCD (liquid crystal display) ............... 6, 159 contrast .................................................27 Help List ................................................75 M Machine information checking remaining life of drum unit and periodic maintenance parts .......... 155 Data LED ................................................ 9 page counts ........................................ 155 Macintosh See Software User’s Guide on the CD-ROM. Maintenance, routine ............................. 142 checking the remaining life of drum unit ............................................. 155 replacing drum unit .......................................... 153 toner cartridge .................................. 150 Manual dialling ...................................................60 receive ..................................................48 transmission ..........................................45 Memory adding DIMM (option) ......................... 109 installing ........................................... 110 storage ................................................ 159 Menu Table ................................... 159, 161 using menu keys ................................. 159 Mode, entering copy ......................................................78 fax .........................................................38 scan ........................................................ 7 Multi-line connections (PBX) ....................56 N N in 1 (page layout) ................................. 82 Network faxing See Software User’s Guide on the CD-ROM. printing See Network User’s Guide on the CD-ROM. scanning See Software User’s Guide on the CD-ROM. O One touch changing ............................................... 63 setting up .............................................. 61 using ..................................................... 60 Out of Memory message .... 46, 86, 91, 130 P Packing and shipping the machine ........ 157 Page layout (N in 1) ................................. 82 Paging programming your pager number ......... 65 Paper .......................................14, 178, 179 how to load ........................................... 10 jam ...................................................... 135 recommended ................................ 14, 16 size ................................................. 15, 23 size of document ........................ 181, 182 tray capacity ......................................... 15 type ................................................. 15, 22 PaperPort™ 11SE with OCR See Software User’s Guide on the CD-ROM and Help in the PaperPort™ 11SE application to access How-to-Guides. PC Fax See Software User’s Guide on the CD-ROM. Polling polled transmit ...................................... 72 polling receive ...................................... 71 sequential polling .................................. 72 Power failure ......................................... 159
197 G Print difficulties ................................... 111, 115 drivers ................................................. 183 fax from memory ................................... 52 Job Cancel key ....................................... 7 keys ........................................................ 7 paper jams .......................................... 135 quality ........................................ 117, 120 reports ................................................... 75 resolution ............................................ 183 Secure key .............................................. 7 specifications ...................................... 183 Printing See Software User’s Guide on the CD-ROM. Programming your machine ................... 159 Q Quality copying ................................................. 81 printing ....................................... 117, 120 Quick dial ................................................. 61 broadcasting ......................................... 40 using groups ...................................... 40 group dial changing ............................................ 63 setting up groups for broadcasting .... 63 one touch dial changing ............................................ 63 custom scan profile ............................ 61 setting up ........................................... 61 using .................................................. 60 search ................................................... 61 speed dial changing ............................................ 63 custom scan profile ............................ 62 setting up ........................................... 62 using .................................................. 60 R Redial/Pause key .................................... 61 Reducing copies ................................................... 79 incoming faxes ..................................... 51 Remote retrieval ...................................... 68 access code ......................................... 68 commands ............................................ 70 getting your faxes ................................. 69 Remote setup See Software User’s Guide on the CD-ROM. Replacing drum unit and periodic maintenace parts ................................................... 153 toner cartridge .................................... 150 Reports .............................................. 74, 75 Fax Journal .................................... 74, 75 journal period .................................... 74 Help List ............................................... 75 how to print ........................................... 75 Network Configuration .......................... 75 Tel Index List ........................................ 75 Transmission Verification ..................... 74 User Settings ........................................ 75 Resolution copy .................................................... 181 fax (standard, fine, superfine, photo) .......................... 43, 180 print .................................................... 183 scan .................................................... 182 setting for next fax ................................ 43 Resolution key ..................................... 6, 43 Restricted users ...................................... 30 Ring delay, setting ................................... 49
198 S Safety instructions .................................. 103 Scanner glass faxing ....................................................39 using .....................................................21 Scanning See Software User’s Guide on the CD-ROM. Search/Speed Dial key ............... 60, 61, 63 Secure key ................................................. 7 Security restricting dialling ..................................34 Secure function lock administrator password ......................28 Public user .........................................29 restricted users ..................................30 Secure key .............................................. 7 Setting lock ........................................... 33 Serial number how to find ............... See inside front cover Shipping the machine ............................ 157 Sleep time ................................................26 Socket EXT TAD (answering machine) ................. 54 Sockets EXT external telephone .............................57 Sort ..........................................................81 Speed dial changing ...............................................63 setting up .............................................. 62 using .....................................................60 Status LED ................................................. 9 T TAD (telephone answering device), external ....................................................48 connecting ...................................... 54, 55 recording OGM .....................................55 Tel/R key .................................................... 6 Telephone line connections ........................................... 55 difficulties ............................................ 111 interference ......................................... 127 multi-line (PBX) .....................................56 Temporary copy settings ..........................79Text, entering ........................................ 174 Toner cartridge, replacing ..................... 150 Toner save .............................................. 26 Transparencies ............................10, 11, 14 Tray selection .......................................... 83 Tray use, setting copy ...................................................... 23 fax ......................................................... 24 print ...................................................... 24 Troubleshooting ..................................... 111 document jam ..................................... 134 error messages on LCD ..................... 128 if you are having difficulty copy quality ..................................... 114 incoming calls .................................. 114 network ............................................ 117 paper handling ................................ 116 print quality .............................. 117, 120 printing .................................... 111, 115 scanning .......................................... 116 software ........................................... 116 telephone line .................................. 127 maintenance messages on LCD ........ 128 paper jam ........................................... 135 V Volume, setting beeper .................................................. 25 ring ....................................................... 25 speaker ................................................. 25 W Windows® See Software User’s Guide on the CD-ROM.
The machine is approved for use in the country of purchase only, local Brother companies or their dealers will only support machines purchased in their own countries.