Brother Mfc 8370dn User Manual

							Chapter 4
30
Setting up restricted users4
You can set up users with restrictions and a 
password for functions that are available to 
them. You can set up more advanced 
restrictions, such as by page count or PC 
user login name, through Web Based 
Management. (For more information, see the 
Network User’s Guide on the CD-ROM.) You 
can set up to 25 restricted users with 
restrictions and a password.
aPress Menu, 1, 8, 1.
bPress a or b to choose Setup ID. 
PressOK.
cEnter the administrator password. 
PressOK.
dPress a or b to choose User01. 
PressOK.
eUse the numeric keys to enter the user 
name. (See Entering text on page 174.) 
PressOK.
fEnter a four-digit password for the user. 
PressOK.
gPress a or b to choose On or Off for 
Fax Tx. PressOK.
After you have set Fax Tx, repeat this 
step for Fax Rx, Copy, Scan, 
USB Direct and PC Print. 
When you have finished changing 
settings press d or c to choose Exit 
and press OK.
hRepeat steps d to g for entering each 
additional user and password.
iPress Stop/Exit.
Note
You cannot use the same name as 
another user’s name.
 
Turning Secure Function 
Lock on/off4
If you enter the wrong password, the LCD will 
show Wrong Password. Re-enter the 
correct password.
Turning Secure Function Lock on
aPress Menu, 1, 8, 1.
bPress a or b to choose Lock OffiOn. 
PressOK.
cEnter your four-digit administrator 
password. 
PressOK.
Turning Secure Function Lock off
aPress Menu, 1, 8, 1.
bPress a or b to choose Lock OniOff. 
PressOK.
cEnter your four-digit administrator 
password. 
PressOK.
 
						

							Security features
31
4
Switching Users4
This setting allows you to switch between 
restricted users or Public mode when Secure 
Function Lock is turned on.
Changing to the restricted user Mode
aHold down Shift as you press Secure.
bPress a or b to choose your name.
Press OK.
cEnter your four-digit password.
Press OK.
Note
If you press a Mode key that is restricted, 
Access Denied will appear on the LCD 
and then the machine will ask your name. 
If you are a restricted user with access to 
this Mode, press a or b to choose your 
name and enter your four-digit password.
 
Changing to the Public Mode
After a restricted user has finished using the 
machine, it will return to the Public setting 
within the same time as the Mode Timer 
setting (Menu, 1, 1). (See Mode Timer 
on page 22.) You can also exit from the 
restricted user mode by pressing the current 
Mode key you are in. Then the LCD will ask 
you Go to Public? Press 1 to choose 
Yes. 
Press OK.
Memory security 
(MFC-8370DN)
4
Memory Security lets you prevent 
unauthorized access to the machine.
While Memory Security is on, the following 
operations are available:
„Receiving faxes into memory (limited by 
memory capacity)
„Fax Forwarding (if Fax Forwarding was 
already on)
„Remote Retrieval (if Fax Storage was 
already on)
While Memory Security is on, the following 
operations are NOT available:
„Printing received faxes
„Sending faxes
„Copying
„PC printing
„Scanning
„PC Fax Receive
Note
• To print the faxes in memory, turn off 
Memory Security.
• You must turn off PC Fax Receive before 
you can turn on Memory Security. (See 
Turning off Remote Fax Options 
on page 67)
 
 
						

							Chapter 4
32
Setting up the password4
Note
• If you have already set the password, you 
will not need to set it, again.
• If you forget the Memory Security 
password, please call your Brother dealer.
 
aPress Menu, 1, 8, 1.
bEnter a four-digit number for the 
password using number 0-9.
PressOK.
cIf the LCD shows Verify:, re-enter the 
new password.
PressOK.
dPress Stop/Exit.
Changing the Memory 
Security password4
aPress Menu, 1, 8, 1.
bPress a or b to choose Set Password
PressOK.
cEnter your four-digit password.
PressOK.
dEnter a four-digit number for the new 
password.
PressOK.
eIf the LCD shows Verify:, re-enter the 
new password.
PressOK.
fPress Stop/Exit.
Turning Memory Security 
on/off4
If you enter the wrong password, when 
following the instruction below, the LCD will 
show Wrong Password. Re-enter the 
correct password.
Turning Memory Security on
aPress Menu, 1, 8, 1.
bPress a or b to choose Set Security.
PressOK.
cEnter the registered four-digit password. 
PressOK.
The machine goes offline and the LCD 
shows Secure Mode.
Note
If there is a power failure the data will stay 
in memory for up to 4 days.
 
Turning Memory Security off
aPress Menu.
Enter the registered four-digit password.
PressOK.
bMemory Security is automatically turned 
off and the LCD shows the date and 
time.
Note
If you enter the wrong password, the LCD 
shows Wrong Password and stays 
offline. The machine will stay in Secure 
Mode until the registered password is 
entered.
 
 
						

							Security features
33
4
Setting Lock4
Setting Lock lets you set a password to stop 
other people from accidentally changing your 
machine settings.
Make a careful note of your password. If you 
forget it, you will have to reset the password 
stored in the machine. Please call your 
administrator or Brother dealer.
While Setting Lock is On, you cannot change 
the following settings without a password:
„Date/Time
„Station ID
„Address Book
„Mode Timer
„Paper Type
„Paper Size
„Volume
„Auto Daylight
„Ecology
„Tray Use
„LCD Contrast
„Document Scan
„Setting Lock
„Secure Function Lock (MFC-8380DN)
„Memory Security (MFC-8370DN)
„Dial Restriction
Setting up the password4
aPress Menu, 1, 8, 2.
bEnter a four-digit number for the 
password using numbers 0-9.
PressOK.
cRe-enter your password when the LCD 
shows Verify:.
PressOK.
dPress Stop/Exit.
Changing your Setting Lock 
password4
aPress Menu, 1, 8, 2.
bPress a or b to choose Set Password.
PressOK.
cEnter your four-digit password.
PressOK.
dEnter a four-digit number for the new 
password.
PressOK.
eRe-enter your new password when the 
LCD shows Verify:.
PressOK.
fPress Stop/Exit.
 
						

							Chapter 4
34
Turning Setting Lock on/off4
If you enter the wrong password when 
following the instructions below, the LCD will 
show Wrong Password. Re-enter the 
correct password.
Turning Setting Lock on4
aPress Menu, 1, 8, 2.
bPress a or b to choose On.
PressOK.
cEnter your four-digit password.
PressOK.
dPress Stop/Exit.
Turning Setting Lock off4
aPress Menu, 1, 8, 2.
bEnter your four-digit password. 
PressOK twice.
cPress Stop/Exit.
Restricting dialling4
This feature is to prevent users from sending 
a fax or call to a wrong number by mistake. 
You can set the machine to restrict dialling by 
using the dial pad, One Touch and Speed 
Dial.
If you choose Off, the machine does not 
restrict the dialling method.
If you choose Enter # twice, the machine 
will prompt you to re-enter the number, and 
then if you re-enter the same number 
correctly, the machine will start dialling. If you 
re-enter the wrong number, the LCD will 
show an error message.
If you choose On, the machine will restrict all 
fax sending and outbound calls for that 
dialling method.
Dial pad restriction4
aPress Menu, 2, 6, 1.
bPress a or b to choose Off, 
Enter # twice or On.
PressOK.
cPress Stop/Exit.
 
						

							Security features
35
4
One Touch restriction4
aPress Menu, 2, 6, 2.
bPress a or b to choose Off, 
Enter # twice or On.
PressOK.
cPress Stop/Exit.
Speed Dial restriction4
aPress Menu, 2, 6, 3.
bPress a or b to choose Off, 
Enter # twice or On.
PressOK.
cPress Stop/Exit.
Note
•The Enter # twice setting will not work 
if you lift an external phone or press Tel/R 
before entering the number.
You will not be asked to re-enter the 
number.
• If you choose On or Enter # twice, you 
cannot use the Broadcasting feature and 
cannot combine quick dial numbers when 
dialling.
 
 
						

							Chapter 4
36
 
						

							Section II
FaxII
Sending a fax38
Receiving a fax47
Telephone and external devices53
Dialling and storing numbers60
Remote Fax Options65
Polling71
Printing reports74
 
						

							38
5
How to fax5
Entering fax mode5
To enter fax mode press  (Fax), and the 
key will glow blue.
Sending a single-sided fax 
from the ADF5
Using the ADF to send your faxes is the 
easiest way. To cancel a fax in progress 
press Stop/Exit.
aMake sure you are in Fax mode  .
bUnfold the ADF output tray and place 
your document face down in the ADF 
input tray.
cDial the fax number. (See How to dial 
on page 60.)
dPress Start.
The machine scans the pages into 
memory and then sends the document.
Note
If the Out of Memory message 
appears while scanning a document into 
memory, press Stop/Exit to cancel or 
Start to send the scanned pages.
 
Sending a 2-sided fax from 
the ADF (MFC-8380DN)5
You can send a 2-sided document from the 
ADF. To cancel a fax in progress press 
Stop/Exit.
aMake sure you are in Fax mode  .
bUnfold the ADF output tray and place 
your document face down in the ADF 
input tray.
cPress Duplex.
The display will show Duplex Scan 
On.
dDial the fax number. (See How to dial 
on page 60.)
ePress Start.
The machine will now scan and send your 
document.
Note
Legal size 2–sided documents cannot be 
faxed from the ADF.
 
Sending a fax5
 
						

							Sending a fax
39
5
Changing a 2-sided fax layout
You need to choose the duplex scanning 
format before you send a fax. The format you 
choose will depend on the layout of your 
2-sided document.
aPress Menu, 1, 9, 3.
bDo one of the following:
„If your document is flipped on the 
Long edge, press a or b to choose 
Long edge.
Press OK.
„If your document is flipped on the 
Short edge, press a or b to choose 
Short edge.
Press OK.
cPress Stop/Exit.
Sending a fax from the 
scanner glass5
You can use the scanner glass to fax the 
pages of a book, or a single page at a time. 
The documents can be Letter or A4 size. 
Press Stop/Exit to cancel a fax in progress.
aMake sure you are in Fax mode  .
bPlace your document face down on the 
scanner glass.
cDial the fax number. (See How to dial 
on page 60.)
dPress Start.
The machine starts scanning the first 
page.
eAfter the machine scans the page, the 
LCD will prompt you to choose one of 
the options below:
 
Next Page?
1.Yes 2.No(Send)
„Press 1 to send another page. 
Go to stepf.
„Press 2 or Start to send the 
document. Go to stepg.
fPlace the next page on the scanner 
glass, pressOK. Repeat steps e and 
f for each additional page.
 
Set Next Page
Then Press OK
gYour machine will automatically send 
the fax.
Note
When faxing multiple pages from the 
scanner glass, real time transmission 
should be set to Off. (See Real Time 
Transmission on page 44.)
 
Long edge
Portrait Landscape
 
 
Short edge
Portrait Landscape