Brother Mfc 8370dn User Manual
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60 8 How to dial8 You can dial in any of the following ways. Manual dialling8 Use the dial pad to enter all the digits of the telephone or fax number. One touch Dialling8 Press the One Touch key that stores the number you want to call. (See Storing One Touch Dial numbers on page 61.) To dial One Touch numbers 9 to 16, hold down Shift as you press the One Touch key. Speed dialling8 Press and then the three digit Speed Dial number. (See Storing Speed Dial numbers on page 62.) Note If the LCD shows Register Now? when you enter a One Touch or a Speed Dial number, it means that a number is not stored there. Dialling and storing numbers8
Dialling and storing numbers 61 8 Search8 You can search alphabetically for names you have stored in the One Touch and Speed Dial memories. (See Storing One Touch Dial numbers on page 61 and Storing Speed Dial numbers on page 62.) aPress twice. bPress the dial pad keys for the first few letters of the name. (Use the chart on Entering text on page 174 to help you enter letters.) Press OK. cPress a or b to scroll until you find the name you are looking for. Press OK. dPress Start. Note • If you do not enter a letter and press OK in stepb, all registered names will appear. Press a or b to scroll until you find the name you are looking for. • If the LCD shows No Contact Found when you enter the first few letters of the name, it means that a name for the letter is not stored. Fax redial8 If you are sending a fax automatically and the line is busy, the machine will automatically redial up to three times at five minute intervals. If you are sending a fax manually and the line is busy, press Redial/Pause, wait for the other fax machine to answer, and then press Start to try again. If you want to make a second call to the last number dialled, you can save time by pressing Redial/Pause and Start. Redial/Pause only works if you dialled from the control panel. Storing numbers8 You can set up your machine to do the following types of easy dialling: One Touch, Speed Dial and Groups for Broadcasting faxes. You can also specify the default resolution for each One Touch and Speed Dial number. When you dial a quick dial number, the LCD shows the name, if you stored it, or the number. A scan profile can also be stored along with the fax number. If you lose electrical power, the quick dial numbers stored in the memory will not be lost. Storing a pause8 Press Redial/Pause to insert a 2.8-second pause between numbers. You can press Redial/Pause as many times as needed to increase the length of the pause. Storing One Touch Dial numbers8 Your machine has 8 One Touch keys where you can store 16 fax or telephone numbers for automatic dialling. To access numbers 9 to 16, hold down Shift as you press the One Touch key. aPress the One Touch key where you want to store the number. If a number is not stored there, the LCD shows Register Now?. Press 1 to choose Yes.
Chapter 8 62 bEnter the number (up to 20 characters). Press OK. cChoose one of the options below: „Enter the name using the dial pad (up to 15 characters). Press OK. „Press OK to store the number without a name. dIf you want to save a fax resolution along with the number, choose one of the options below: „To store the fax resolution, press a or b to select Std, Fine, S.Fine or Photo. Press OK. „Press OK if you don’t want to change the default resolution. The default setting is Std. Note You can also store the number by pressing Menu, 2, 3, 1. Storing Speed Dial numbers8 You can store your frequently used numbers as Speed Dial numbers, so that when you dial you will only have to press a few keys ( , the three-digit number and Start). The machine can store 300 Speed Dial numbers (001 - 300). aPress and enter a threedigit Speed Dial location number (001-300). If a number is not stored there, the LCD shows Register Now? Press 1 to choose Yes. bEnter the number (up to 20 characters). Press OK. cDo one of the following: „Enter the name using the dial pad (up to 15 characters). Press OK. „Press OK to store the number without a name. dDo one of the following: „If you want to save a fax resolution along with the number, press a or b to choose Std, Fine, S.Fine or Photo. Press OK. „Press OK if you do not want to change the default resolution. Note • When you do a broadcast and you have saved a scan profile along with the number, the scan profile of the One Touch, Speed Dial or Group number you chose first will be applied to the broadcast. • You can also store the number by pressing Menu, 2, 3, 2.
Dialling and storing numbers 63 8 Changing One Touch and Speed Dial numbers8 If you try to store a number in a One Touch or Speed Dial location that already has a number stored in it, the LCD will show that existing name or number. If your machine has a scheduled job or you have set up fax forwarding to a stored number, the LCD will first ask you if you want to edit the number. aDo one of the following: „To change a stored One Touch number, press Menu, 2, 3, 1. Choose the One Touch number you want to change. „To change a stored Speed Dial number, press Menu, 2, 3, 2. Choose the Speed Dial number you want to change, then press OK. bDo one of the following: „To change the stored number, press1. „To exit without making a change, press2. #005:MIKE 1.Change 2.Exit cEnter a new number or character. Press OK. dPress d or c to position the cursor under the character you want to change, and then press Clear/Back to delete it. Repeat for each character you want to delete. eFollow the directions beginning in step d in Storing One-Touch dial numbers and Storing Speed Dial numbers. (See Storing One Touch Dial numbers on page 61 and Storing Speed Dial numbers on page 62.) Setting up Groups for Broadcasting8 If you often want to send the same fax message to many fax numbers you can set up a group. Groups are stored on a One Touch key or a Speed Dial number. Each group uses up a One Touch key or a Speed Dial location. You can then send the fax message to all the numbers stored in a group just by pressing a One Touch key or entering a Speed Dial number, and then pressing Start. Before you can add numbers to a group, you need to store them as One Touch or Speed Dial numbers. You can have up to 20 small groups, or you can assign up to 315 numbers to one large group. aPress Menu, 2, 3, 3. bChoose an empty location where you want to store the group in one of the following ways: „Press a One Touch key. „Press and then enter the three- digit Speed Dial location. Press OK. cUse the dial pad to enter a group number (01 to 20). Press OK. dTo add One Touch or Speed Dial numbers follow the instructions below: „For One Touch numbers, press the One Touch keys one after the other. „For Speed Dial numbers, press , and then enter the three-digit Speed Dial location. The LCD will display your chosen One Touch numbers with a l and Speed Dial numbers with a # (for example l006, #009).
Chapter 8 64 ePress OK when you have finished adding numbers. fDo one of the following: „Enter the name using the dial pad (up to 15 characters). Use the chart on Entering text on page 174 to help you enter letters. Press OK. „Press OK to store the group without a name. gIf you want to save a fax resolution along with the number, choose one of the options below: „To store the fax resolution, press a or b to select Std, Fine, S.Fine or Photo. PressOK. „Press OK if you don’t want to change the default resolution. hDo one of the following: „To store another group for broadcasting, press OK. Go to stepb. „To finish storing groups for broadcasting, press Stop/Exit. Combining quick dial numbers8 You can combine more than one Quick Dial number when you dial. This feature may be useful if you need to dial an access code for a cheaper rate from another long distance carrier. For example, you might have stored ‘555’ on Speed Dial #003 and ‘7000’ on Speed Dial #002. You can use them both to dial ‘555- 7000’ if you press the following keys: Press , 003. Press , 002 and Start. Numbers can be added manually by entering them on the dial pad: Press , 003, 7001 (on the dial pad), and Start. This would dial ‘555–7001’. You can also add a pause by pressing Redial/Pause. Tone or Pulse8 If you have a Pulse dialling service, but need to send Tone signals (for example, for telephone banking), follow the instructions below. If you have Touch Tone service, you will not need this feature to send tone signals. aLift the handset of the external telephone. bPress # on the machine’s control panel. Any digits dialled after this will send tone signals. When you hang up, the machine will return to the Pulse dialling service.
65 9 9 Remote Fax Options let you receive faxes while you are away from the machine. You can use only one Remote Fax Option at a time. Fax Forwarding9 The Fax Forwarding feature lets you automatically forward your received faxes to another machine. If you choose Backup Print On, the machine will also print the fax. aPress Menu, 2, 5, 1. bPress a or b to choose Fax Forward. PressOK. The LCD will ask you to enter the fax number you want your faxes to be forwarded to. cEnter the forwarding number (up to 20 digits). PressOK. dPress a or b to choose On or Off. Press OK. Backup Print On ePress Stop/Exit. IMPORTANT If you choose Backup Print On, the machine will also print the fax at your machine so you will have a copy. This is a safety feature in case if there is a power failure before the fax is forwarded or a problem at the receiving machine. The machine can store faxes for up to 60 hours if there is a power failure. Fax Storage9 The Fax Storage feature lets you store your received faxes in the machine’s memory. You can retrieve stored fax messages from a fax machine at another location using the remote retrieval commands. (See Retrieving fax messages on page 69.) Your machine will automatically print a copy of the stored fax. aPress Menu, 2, 5, 1. bPress a or b to choose Fax Storage. PressOK. cPress Stop/Exit. Remote Fax Options 9
Chapter 9 66 PC Fax Receive9 If you turn on the PC Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes. Even if you have turned off your PC (at night or the weekend, for example), your machine will receive and store your faxes in its memory. The LCD will show the number of stored faxes received, for example: PC Fax Msg:001 When you start your PC and the PC Fax Receiving software runs, your machine transfers your faxes to your PC automatically. To transfer the received faxes to your PC you must have the PC-FAX Receiving software running on your PC. (For details, see PC-FAX Receiving in the Software User’s Guide on the CD-ROM.) aPress Menu, 2, 5, 1. bPress a or b to choose PC Fax Receive. PressOK. cPress a or b to choose , or your computer name if the machine is connected to a network. PressOK. dPress a or b to choose On or Off. Backup Print On PressOK. ePress Stop/Exit. IMPORTANT If you choose Backup Print On, the machine will also print the fax at your machine so you will have a copy. This is a safety feature in case if there is a power failure before the fax is forwarded or a problem at the receiving machine. The machine can store faxes for up to 60 hours if there is a power failure. Note • Before you can set up PC Fax Receive you must install the MFL-Pro Suite software on your PC. Make sure your PC is connected and turned on. (For details see PC-FAX Receiving in the Software User’s Guide on the CD-ROM.) • If your machine has a problem and is unable to print faxes in memory, you can use this setting to transfer your faxes to a PC. (For details, see Error and maintenance messages on page 128.) • PC Fax Receive is not supported in Mac OS. (See PC Fax receiving in the Software User’s Guide on the CD-ROM.)
Remote Fax Options 67 9 Changing Remote Fax Options 9 If received faxes are left in your machine’s memory when you change to another Remote Fax Option, the LCD will ask you the following message: Erase All Doc? 1.Yes 2.No Print All Fax? 1.Yes 2.No „If you press 1, faxes in the memory will be erased or printed before the setting changes. If a backup copy has already been printed it will not be printed again. „If you press 2, faxes in the memory will not be erased or printed and the setting will be unchanged. If received faxes are left in the machine’s memory when you change to PC Fax Receive from another remote fax option (Fax Forward or Fax Storage), the LCD will ask you the following message: Send Fax to PC? 1.Yes 2.No „If you press 1, faxes in the memory will be sent to your PC before the setting changes. „If you press 2, faxes in the memory will not be erased or transferred to your PC and the setting will be unchanged. IMPORTANT If you choose Backup Print On, the machine will also print the fax at your machine so you will have a copy. This is a safety feature in case if there is a power failure before the fax is forwarded or a problem at the receiving machine. The machine can store faxes for up to 60 hours if there is a power failure. Turning off Remote Fax Options9 aPress Menu, 2, 5, 1. bPress a or b to choose Off. PressOK. Note The LCD will give you options if there are received faxes still in your machine’s memory. (See Changing Remote Fax Options on page 67.) cPress Stop/Exit. or
Chapter 9 68 Remote retrieval9 The remote retrieval feature lets you retrieve your stored fax messages when you are not at the machine. You can call your machine from any touch tone phone or fax machine, then use the Remote Access Code to retrieve your messages. Setting a Remote Access Code9 The Remote Access Code feature lets you access the remote retrieval features when you are away from your machine. Before you use the remote access and retrieval features, you have to set up your own code. The default code is an inactive code: – – –l. aPress Menu, 2, 5, 2. bEnter a three-digit code using the numbers 0–9, l or #. PressOK. cPress Stop/Exit. Note Do not use the same code used for your Remote Activation code (l51) or Remote Deactivation code (#51).(See Changing the Remote Codes on page 59.) You can change your code at any time. If you want to make your code inactive, press Clear/Back and OK in b to restore the default setting – – –l. Using your Remote Access Code9 aDial your fax number from a telephone or another fax machine using touch tone. bWhen your machine answers, immediately enter your Remote Access Code cThe machine signals if it has received messages: „No beeps No messages received. „1 long beep Fax message received. dThe machine gives two short beeps to tell you to enter a command. The machine will hang up if you wait longer than 30 seconds before entering a command. If you enter an invalid command the machine will beep three times. ePress 9 0 to reset the machine when you have finished. fHang up. Note If your machine is set to Manual mode, you can still access the remote retrieval features. Dial the fax number as normal and let the machine ring. After approximately 100 seconds you will hear a long beep to tell you to enter the remote access code. You will then have 30 seconds to enter the code.
Remote Fax Options 69 9 Retrieving fax messages9 aDial your fax number from a telephone or another fax machine using touch tone. bWhen your machine answers, immediately enter your Remote Access Code (3 digits followed by l). If you hear one long beep, you have messages. cWhen you hear two short beeps, use the dial pad to press 9 6 2. dWait for a long beep, and then use the dial pad to enter the number of the remote fax machine where you want your fax messages sent, followed by ## (up to 20 digits). eHang up after you hear your machine beep. Your machine will call the other machine, which will then print your fax messages. Note You can insert a pause in a fax number by using the # key. Changing the Fax Forwarding number9 You can change the default setting of your fax forwarding number from another telephone or fax machine using touch tone. aDial your fax number from a telephone or another fax machine using touch tone. bWhen your machine answers, enter your Remote Access Code (3 digits followed by l). If you hear one long beep, you have messages. cWhen you hear two short beeps, use the dial pad to press 9 5 4. dWait for a long beep, and then use the dial pad to enter the new number of the remote fax machine where you want your fax messages forwarded followed by ## (up to 20 digits). ePress 9 0 to reset the machine when you have finished. fHang up after you hear your machine beep. Note You can insert a pause in a fax number by using the # key.