Brother Mfc 7225n User Manual

							
Chapter 3
3 - 12
Setup for Polled Transmit 
(Standard)
Polled Transmit is when you set up the 
machine to wait with a document so another 
fax machine can retrieve it.
Note
■When someone polls your machine to 
receive a fax, they pay for the call. 
■If you poll someone’s fax machine to 
receive a fax, you pay for the call.
1If it is not illuminated in green, press   (Fax ).
2Load your document.
3Press  Menu/Set , 2,  2, 6.
4Press ▲ or ▼ to select Standard.
Press  Menu/Set .
Press  1 to leave the paper document 
waiting in the ADF.
— OR —
Press  2 to scan the document into the 
memory.
Note
■If you press  1 in Step  4, the document 
remains in the ADF until your machine is 
polled. If you want to use the ADF before 
the polled transmission occurs, you must 
use  Menu/Set , 2 , 6 to cancel the job.
■If you press  2 in Step  4, the document will 
be stored in the machine’s memory and 
can be retrieved from any other fax 
machine until you delete the fax from 
memory by using the Cancelling a Job 
menu setting. (See  Cancelling a 
scheduled job  on page 3-8.)
6.Polled TX
1.Doc 2.Memory
 
						

							
Setup Send3 - 13
3
Setup for Polled Transmit with 
Secure Code
Polled Transmit with Secure Code is a way to 
keep documents from falling into the wrong 
hands while the machine is set up for polling.
Note
■When someone polls your machine to 
receive a fax, they pay for the call. 
■If you poll someone’s fax machine to 
receive a fax, you pay for the call.
1If it is not illuminated in green, press 
 (Fax ).
2Load your document
3Press  Menu/Set , 2, 2, 6.
4Press ▲ or ▼ to select Secure.
Press  Menu/Set .
5Enter a four-digit number.
Press Menu/Set .
Press  1 to leave the paper document 
waiting in the ADF.
— OR —
Press  2 to scan the document into the 
memory.
Note
■If you press  1 in Step  5, the document 
remains in the ADF until your machine is 
polled. If you want to use the ADF before 
the polled transmission occurs, you must 
first cancel this job.
■If you press  2 in Step  5 the document will 
be stored in the machine’s memory and 
can be retrieved from any other fax 
machine until you delete the fax from 
memory by using the Cancelling a Job 
menu setting. (See  Cancelling a 
scheduled job  on page 3-8.)
■You can use Secure Polling only with 
another Brother fax machine.
6.Polled TX
1.Doc 2.Memory
 
						

							
4 - 1
4
Basic receiving operations
Choosing the Receive Mode 
There are four different Receive Modes for your machine. You can choose the mode that best 
suits your needs.
Setup Receive
LCDHow it worksWhen to use it
Fax Only
(automatic receive) The machine automatically 
answers every call as a fax.
For dedicated fax lines.
Fax/Tel
(fax and telephone)
(with an external or 
extension telephone) The machine controls the 
line and automatically 
answers every call. If the call 
is a fax it will receive the fax. 
If the call is not a fax it will 
ring (pseudo/double ring) for 
you to pick up the call. Use this mode if you expect to receive lots of fax messages 
and few telephone calls. You cannot use an answering 
machine on the same line, even if it is on a separate phone 
socket on the same line. You cannot use the telephone 
company’s Voice Mail in this mode.
External TAD
(with an external telephone 
answering machine only) The external telephone 
answering machine (TAD) 
automatically answers every 
call. 
Voice messages are stored 
on the external TAD. If it is a 
fax call, the machine 
receives the Fax. Use this mode, if you want to use an answering machine 
connected to your machine.
The External TAD setting works only with an external 
answering machine. Ring Delay does not work in this 
setting.
Manual
(manual receive)
(with an external or 
extension telephone or BT 
Call Sign) You control the phone line 
and must answer every call 
yourself.
Use this mode if you do not receive many fax messages, 
use BT Call Sign, or if you are using a computer on the 
same line.
If you answer and hear fax tones, wait until the machine 
takes over the call, then hang up. (See 
Fax Detect on page 
4-3.)
 
						

							
Setup Receive4 - 2
4
To select or change your Receive 
Mode
1Press Menu/Set , 0, 1.
2Press ▲ or ▼ to select Fax Only, 
Fax/Tel, External TAD or Manual.
Press  Menu/Set .
3Press Stop/Exit .
Setting the Ring Delay 
The Ring Delay sets the number of times the 
machine rings before it answers in 
Fax Only 
or 
Fax/Tel mode. If you have external or 
extension phones on the same line as the 
machine or subscribe to the BT Call Sign 
service, keep the Ring Delay setting of 4. 
(See  Operation from extension telephones  on 
page A-2 and  Fax Detect on page 4-3.)
1If it is not illuminated in green, press 
 (Fax ).
2Press  Menu/Set , 2 , 1, 1.
3Press ▲ or ▼ to select how many times 
the line rings before the machine 
answers (00 - 04).
Press  Menu/Set .
(If you select 00, the line won’t ring at 
all.)
4Press  Stop/Exit .
1.Receive Mode
Current Receive Mode
Fax : Fax Only
F/T : Fax/Tel
TAD : External TAD
Mnl : Manual
1.Ring Delay
 
						

							
Chapter 4
4 - 3
Setting the F/T Ring Time 
(Fax/Tel mode only)
If you set the Receive Mode to Fax/Tel, 
you’ll need to decide how long the machine 
will signal you with its special 
pseudo/double-ring when you have a voice 
call. (If it’s a fax call, the machine receives the 
fax.)
This pseudo/double-ring happens after the 
initial ringing from the phone company. Only 
the machine rings and no other phones on the 
same line will ring with the special 
pseudo/double-ring. However, you can still 
answer the call on any telephone on the same 
line as the machine. (See  For Fax/Tel mode 
only  on page A-2.)
1If it is not illuminated in green, press 
 (Fax ).
2Press  Menu/Set , 2,  1, 2.
3Press ▲ or ▼ to select how long the 
machine will ring to alert you that you 
have a voice call (20, 30, 40 or 70 
seconds).
Press  Menu/Set .
4Press Stop/Exit .
Note
Even if the caller hangs up during the 
pseudo/double-ringing, the machine will 
continue to ring for the set time.
Fax Detect 
When you use this feature, you don’t have to 
press Start or the Fax Receive Code 51 
when you answer a fax call. Selecting 
On 
allows the machine to receive fax calls 
automatically, even if you lift the handset of 
an extension or external phone. When you 
see 
Receiving on the LCD or when you 
hear ‘chirps’ through the handset of an 
extension phone connected to another wall 
socket/phone socket, just replace the 
handset and your machine will do the rest.
Note
■If your machine does not connect a fax call 
when you lift an extension or external 
phone handset (either because this 
feature is set to 
Off or due to telephone 
line problems), you will need to activate 
the machine manually. You can do this by 
pressing  Start on the machine.
— OR —
by pressing  51 if you are not at your 
machine. (See  Operation from extension 
telephones  on page A-2.)
■If you send faxes from a computer on the 
same phone line and the machine 
intercepts them, set Fax Detect to 
Off.
1If it is not illuminated in green, press 
 (Fax ).
2Press  Menu/Set , 2,  1, 3.
3Press ▲ or ▼ to select On (or Off).
Press  Menu/Set .
4Press Stop/Exit .
2.F/T Ring Time
3.Fax Detect
 
						

							
Setup Receive4 - 4
4
Printing a reduced incoming 
fax (Auto Reduction)
If you choose On, the machine automatically 
reduces an incoming fax to fit on one page of 
Letter or A4 size paper. The machine 
calculates the reduction ratio by using the 
page size of the document and your Paper 
Size setting ( Menu/Set, 1, 3).
1If it is not illuminated in green, press 
 (Fax ).
2Press  Menu/Set , 2, 1, 5.
3Use ▲ or ▼ to select On (or Off).
Press  Menu/Set .
4Press Stop/Exit .
Note
■Turn on this setting if you receive faxes 
that are split onto two pages. However, if 
the document is too long the machine may 
still print on two pages.
■If left and right margins are cut off, turn on 
this setting.
■When this feature is set to On, the A4 
faxes people send to you may appear 
slightly shrunk even though your machine 
prints them on A4 paper. This is because 
the machine has to print the Station ID of 
the sending machine at the top of the 
page.
Advanced receiving 
operations
Printing a fax from the 
memory 
If you have selected Fax Storage ( Menu/Set, 
2 , 5, 1), you can still print a fax from the 
memory when you are at your machine. 
(See  Setting Fax Storage  on page 6-1.)
1Press 
Menu/Set , 2 , 5, 3.
2Press  Start.
Setting the Print Density
You can adjust print density, making your 
printed pages darker or lighter. 
1If it is not illuminated in green, press 
 (Fax ).
2Press  Menu/Set , 2 , 1, 7.
3Press ▲ to make the print darker.
— OR —
Press 
▼ to make the print lighter. 
Press  Menu/Set .
4Press Stop/Exit .
5.Auto Reduction
3.Print Document
7.Print Density
 
						

							
Chapter 4
4 - 5
Reception into memory 
As soon as the paper tray becomes empty 
during fax reception, the screen will display 
No Paper Fed; please put some paper in 
the paper tray. (See  How to load paper on 
page 1-10.)
If Memory Receive is On at this time...
The current fax reception will continue, with 
the remaining page(s) being stored in 
memory, subject to available memory. 
Subsequent incoming faxes will also be 
stored into memory until the memory is full, 
following this no further incoming fax calls will 
be automatically answered. To print all data 
put fresh paper in the paper tray, and then 
press  Start.
If Memory Receive is Off at this 
time...
The current fax reception will continue, with 
the remaining page(s) being stored in 
memory, subject to available memory. 
Subsequent incoming fax calls will not be 
automatically answered until fresh paper is 
put in the paper tray. To print the last fax 
received, put paper in the paper tray, and 
then press  Start.
1If it is not illuminated in green, press 
 (Fax ).
2Press  Menu/Set , 2,  1, 6.
3Press ▲ or ▼ to select On (or Off).
Press  Menu/Set .
4Press Stop/Exit .
Polling 
Polling is the process of retrieving faxes from 
another fax machine. You can use your 
machine to poll other machines.
Everyone who is involved in Polling needs to 
set up their fax machines for Polling. 
Note
■If you poll someone’s fax machine to 
receive a fax, you pay for the call.
■Some fax machines do not respond to the 
Polling feature.
Setup for Polling Receive (Standard)
Polling Receive is when you call another fax 
machine to receive a fax from it.
1If it is not illuminated in green, press 
 (Fax ).
2Press  Menu/Set , 2,  1, 8.
3Press ▲ or ▼ to select Standard.
Press  Menu/Set .
4Enter the fax number you are polling. 
Press Start.
The LCD shows 
Dialing.
6.Memory Receive
8.Polling RX
 
						

							
Setup Receive4 - 6
4
Secure Polling
Secure Polling is a way to keep the 
documents from falling into the wrong hands 
while the other fax machine is set up for 
polling. 
Setup for Polling Receive (Secure)
You need to make sure you are using the 
same secure code as the other party.
1If it is not illuminated in green, press  (Fax ).
2Press  Menu/Set , 2, 1, 8.
3Press ▲ or ▼ to select Secure.
Press  Menu/Set .
4Enter a four-digit secure code.
This is the same as the security code of 
the fax machine you are polling.
5Press Menu/Set .
6Enter the fax number you are polling.
7Press Start.
The LCD shows 
Dialing.
Note
You can use Secure Polling only with another 
Brother fax machine. Anyone who polls to 
receive a fax must enter the polling secure 
code.
Setup for Polling Receive (Timer)
You can set the machine to begin Polling 
Receive at a later time.
1If it is not illuminated in green, press 
 (Fax ).
2Press  Menu/Set , 2 , 1, 8.
3Press ▲ or ▼ to select Timer.
Press  Menu/Set .
4Enter the time (in 24-hour format) you 
want to begin polling.
For example, enter 21:45 for 9:45 PM.
5Press Menu/Set .
6Enter the fax number you are polling.
Press Start.
The machine makes the polling call at 
the time you entered.
Note
You can set up only one Delayed Polling.
8.Polling RX
8.Polling RX
 
						

							
Chapter 4
4 - 7
Sequential Polling
The machine can request documents from 
several fax machines in a single operation. 
You just specify several destinations in Step 
5. Afterwards, a Sequential Polling Report will 
be printed.
1If it is not illuminated in green, press   (Fax ).
2Press  Menu/Set , 2,  1, 8.
3Press ▲ or ▼ to choose Standard, 
Secure or Timer.
Press  Menu/Set  when the screen 
displays the setting you want.
4If you selected Standard, go to Step 5.
 If you selected 
Secure, enter a 
four-digit number and press 
Menu/Set , and then go to Step 5.
 If you selected 
Timer, enter the time 
(in 24-hour format) you want to begin 
polling and press  Menu/Set, and then 
go to Step 5.
5Specify the destination fax machines, 
you wish to poll by using One-Touch, 
Speed-Dial, Search, a Group (See 
Setting up Groups for Broadcasting  on 
page 5-3) or the dial pad. You must 
press  Menu/Set  between each location.
6Press Start.
The machine polls each number or 
group in turn for a document.
Note
■Press  Stop/Exit  while the machine is 
dialling to cancel the polling process.
■To cancel all sequential polling receive 
jobs, press  Menu/Set, 2, 6. (See 
Cancelling a scheduled job  on page 3-8.)
8.Polling RX
 
						

							
5 - 1
5
5
Storing numbers for 
easy dialling
You can set up your machine to do following 
types of easy dialling: One-Touch, 
Speed-Dial and Groups for Broadcasting 
faxes. When you dial a quick-dial number, the 
LCD shows the name, if you stored it, or the 
number.
Note
If you lose electrical power, the quick-dial 
numbers that are in the memory will not be 
lost.
Storing One-Touch numbers
Your machine has 10 One-Touch keys where 
you can store 10 (MFC-7225N) or 20 
(FAX-2820 and FAX-2920) fax or phone 
numbers for automatic dialling. To access 
numbers 11 to 20 (FAX-2820 and FAX-2920), 
hold down Shift as you press the One-Touch 
key. The LCD shows the name, if you stored 
it, or the number.
Note
Shift  is not available for MFC-7225N.
1Press  Menu/Set , 2 , 3, 1.
2Press the One-Touch key where you 
want to store a number.
3Enter the phone or fax number (up to 20 
digits).
Press  Menu/Set .
4Use the dial pad to enter the name (up 
to 15 characters). 
Press Menu/Set .
(You can use the chart on page B-10 to 
help you enter letters.)
— OR —
Press  Menu/Set  to store the number 
without a name.
5Go to Step 2 to store another 
One-Touch number. 
— OR —
Press  Stop/Exit .
Quick-Dial numbers and dialling 
options
MFC-7225N
FAX-2820 and 
FAX-2920
1.One-Touch Dial