Brother Mfc 7225n User Manual

							
Chapter 1
1 - 7
Load document
You can send a fax, make copies, and scan 
from the ADF (automatic document feeder).
Note
The scan feature is not available for 
FAX-2820 and FAX-2920.
Using the automatic 
document feeder (ADF) 
The ADF can hold up to 20 pages, feeding 
each one individually through the machine. 
Use standard 80 g/m
2 paper and always fan 
the pages before putting them in the ADF.
■Make sure documents written with ink are 
completely dry.
■Documents to be faxed must be from 
147.3 to 215.9 mm wide and 100 to 356 
mm long.
1Pull out the ADF document support.
2Fan the pages well. Make sure you 
insert the documents  face down, top 
edge first  in the ADF until you feel them 
touch the feed roller. 
3Adjust the paper guides to fit the width of 
your documents.
CAUTION
■DO NOT  use paper that is curled, 
wrinkled, folded, ripped, stapled, 
paper-clipped, pasted or taped.
■DO NOT  use cardboard, newspaper or 
fabric. 
CAUTION
DO NOT  pull on the document while it is 
feeding.
 
						

							
Introduction1 - 8
1
About paper
Recommended paper
To get the best print quality, we suggest using 
the following paper. 
■Use paper that is made for plain-paper 
copying.
■Use paper that is 75 to 90 g/m2.
■Use neutral paper. Do not use acidic or 
alkaline paper.
■Use long-grain paper.
■Use paper with a moisture content of 
approximately 5%.
Choosing acceptable paper
We recommend that you test paper 
(especially special sizes and types of paper) 
on the machine before purchasing large 
quantities.
For optimum printing, use a recommended 
type of paper, especially for plain paper and 
transparencies. For more information on 
paper specifications, call your nearest 
authorized sales representative or the place 
where you purchased your machine.
■Use labels or transparencies that are 
designed for use in laser printers.
■If you are using special paper and the 
machine has problems feeding from the 
paper tray, try again using the manual 
feed slot.
■You can use recycled paper in this 
machine.
Paper Type Item
Plain paper Xerox Premier 80 g/m
2
Xerox Business 80 g/m2
M-real DATACOPY 80 g/m2
IGEPA X-Press 80 g/m2
Recycled paper Xerox Recycled Supreme
Transparency 3M CG 3300
Labels Avery laser label L7163
 
						

							
Chapter 1
1 - 9
Paper capacity of the paper trays
CAUTION
Do not  use the following types of paper or envelopes, they may cause a paper jam and 
damage your machine.
■Do not use :
 Inkjet paper;
 Coated paper, such as vinyl coated paper;
 Pre-printed or highly textured paper, or paper with an embossed letterhead;
 Label sheets that have had any labels removed;
 Paper that has been previously printed on;
 Paper that cannot be arranged uniformly when stacked;
 Paper that is made with a short grain;
 Damaged, curled, wrinkled, or irregularly shaped paper.
■Do not use :
 Envelopes that are of a baggy construction; 
 Envelopes that are embossed (have raised writing on them);
 Envelopes that are self-adhesive;
 Envelopes that have clasps on them;
 Envelopes that are not sharply creased;
 Envelopes that are pre-printed on the inside.
Paper size Paper types No. of sheets
Paper  tray  A4, Letter, Executive, A5, A6,  B5 and B6 Plain paper, Recycled paper  up to 250 
(80 g/m
2)
Transparency up to 10
Manual feed slot Width: 69.9 - 215.9 mm Length: 116 - 406.4 mm Plain paper, Recycled paper, 
Bond paper, Envelope, 
Labels and Transparency 1
4 mm or 
longer 4 mm or 
longer
 
						

							
Introduction1 - 10
1
How to load paper
To load paper or other media in the 
paper tray
1Pull the paper tray completely out of the 
machine.
2While pressing the paper guide release 
lever, slide the adjusters to fit the paper 
size.
Check that the guides are firmly in the 
slots.
3Fan the stack of paper well to avoid 
paper jams and mis-feeds.
4Put paper in the paper tray.
5Put the paper tray firmly back in the 
machine. Lift the ADF document output 
support and unfold the output paper tray 
support flap before you use the 
machine.
Note
When you put paper in the paper tray, please 
remember the following:
■Check that the paper is flat in the tray and 
below the maximum paper mark, and that 
the paper guides are touching the sides of 
the paper stack.
■The side to be printed on must be face 
down.
Maximum Paper Mark
Output Paper Tray 
Support Flap
 
						

							
Chapter 1
1 - 11
To load paper or other media in the 
manual feed slot
You can load envelopes and special print 
media one at a time into this slot. Use the 
manual feed slot to print or copy on labels, 
envelopes or thicker paper. 
1Slide the paper guides to fit the paper 
size.
2Using both hands put one sheet of paper 
in the manual feed slot until you feel the 
front edge of the paper touch the paper 
feed roller. Let go of the paper when you 
feel the machine feed the paper in a 
short distance.
Note
When you put paper in the manual feed slot, 
please remember the following:
■The side to be printed on must be face up.
■Put the leading edge (top of the paper) in 
first and push it gently into the slot.
■Make sure that the paper is straight and in 
the proper position on the manual feed 
slot. If it is not, the paper may not be fed 
properly, resulting in a skewed printout or 
a paper jam.
■Do not put more than one sheet or 
envelope in the manual feed slot at a time 
or you may cause the machine to jam.
 
						

							
Introduction1 - 12
1
About fax machines
Custom features
Do you have BT’s Call Minder on the 
phone line?
If you have Call Minder on the phone line 
where you will install your new machine, 
there is a strong possibility that Call Minder 
and the machine may conflict with each other 
while receiving incoming calls .
Why should there be problems?
Since both the machine and Call Minder will 
pick up the call, after the number of rings you 
have set, each of them has the ability to keep 
the other from receiving calls.
For example, if Call Minder is set to answer 
after two rings and your machine is set to 
answer after four, Call Minder will stop your 
machine from receiving faxes.
If you set Call Minder and the Brother 
machine to answer after the same number of 
rings, there is no way of knowing which one 
will answer first. It is important to remember 
that neither Call Minder nor the machine can 
pass the call back to the other after the call 
has been answered.
How can you avoid possible 
problems?
A very good way to avoid problems like the 
one mentioned, 
is to get a second phone 
number on your present phone line .
Many people with Call Minder choose an 
alternative service, which is called “BT Call 
Sign”, and they are very satisfied with it. 
Another way to avoid possible problems is to 
replace Call Minder with an answering 
machine. Your Brother machine is designed 
to work with an answering machine or TAD 
(telephone answering device). 
(See  Connecting an external telephone 
answering device (TAD)  on page A-3.)
 
						

							
Chapter 1
1 - 13
Fax tones and handshake
When someone is sending a fax, the fax 
machine sends fax calling tones (CNG 
tones). These are quiet, intermittent beeps 
every 4-seconds. You’ll hear them after you 
dial and press  Start and they will continue for 
about 60 seconds after dialling. During that 
time, the sending machine must begin the 
“handshake” or connection with the receiving 
machine.
Each time you use automatic procedures to 
send a fax, you are sending CNG tones over 
the phone line. You will soon learn to listen for 
these quiet beeps each time you answer a 
phone on your fax line, so you will know if you 
are receiving a fax message.
The receiving fax responds with fax receiving 
tones, which are loud, chirping sounds. A 
receiving fax chirps for about 40 seconds 
over the phone line, and the LCD shows 
Receiving. 
If your machine is set to the Fax Only mode, 
it will answer every call automatically with fax 
receiving tones. If the other person hangs up, 
your machine will continue to send the 
“chirps” for about 40 seconds, and the LCD 
continues to show 
Receiving. To cancel 
receiving, press  Stop/Exit.
The fax ‘handshake’ is the time in which the 
sending machine’s CNG tones and the 
receiving machine’s “chirps” overlap. This 
must be for at least 2 to 4 seconds, so both 
machines can understand how each is 
sending and receiving the fax. The 
handshake cannot begin until the call is 
answered, and the CNG tones only last for 
about 60 seconds after the number is dialled. 
So it is important for the receiving machine to 
answer the call in as few rings as possible.
ECM (Error Correction Mode)
The Error Correction Mode (ECM) is a way for 
the machine to check a fax transmission 
while it is in progress. If the machine detects 
errors during fax transmission, it resends the 
pages of the fax that had an error. ECM 
transmissions are only possible between fax 
machines that both have this feature. If they 
do, you may send and receive fax messages 
that are continuously being checked by the 
machine.
 
						

							
2 - 1
2
2
Initial setup
Setting the Date and Time
When the machine is not in use it will display 
the date and time. If you set up the Station ID 
the date and time displayed by your machine 
will be printed on every fax you send. If there 
is a power failure, you may have to reset the 
date and time. No other settings will be 
affected.
Note
Your machine can store the date and time up 
to 2 hours (For FAX-2820) or 4 days (For 
FAX-2920 and MFC-7225N) if there is a 
power failure.
1Press Menu/Set , 0, 2.
2Enter the last two digits of the year.
Press  Menu/Set .
3Enter two digits for the month.
Press Menu/Set .
(For example, enter 09 for September, 
or 10 for October.)
4Enter two digits for the day.
Press  Menu/Set .
(For example, enter 06 for 6th.)
5Enter the time in 24-Hour format.
Press  Menu/Set .
(For example, enter 15:25 for 3:25 P.M.)
6Press  Stop/Exit .
The LCD now shows the date and time 
whenever the machine is idle in Fax 
mode.
When the machine is in Sleep mode, the 
LCD shows 
Sleep. (See  Sleep Time  on 
page 2-7.)
Setting Tone and Pulse 
dialling mode
1Press  Menu/Set , 0 , 4.
2Press ▲ or ▼ to select Pulse (or Tone).
Press  Menu/Set .
3Press Stop/Exit .
Getting started
2.Date/Time
4.Tone/Pulse
 
						

							
Chapter 2
2 - 2
Setting the Station ID
You should store your name or company 
name and fax number so they print on all fax 
pages you send.
It is important that you enter the fax number 
in the internationally standardised format, i.e. 
in accordance with the following strict 
sequence:
■The “+” (plus) character (by pressing   
key)
■Your Country Code (e.g. “44” for the 
United Kingdom, “41” for Switzerland)
■Your local area code minus any leading 
“0” (“9” in Spain)
■A space
■Your number on the local exchange, using 
spaces to aid readability as appropriate.
As an example, if the machine is installed in 
the United Kingdom and the same line is to be 
used for both fax and voice calls, and your 
national telephone number is 0161 444 5555, 
then you must set the fax and telephone 
number parts of your station ID as: +44 161 
444 5555.
1Press  Menu/Set , 0,  3.
2Enter your fax number (up to 20 digits).
Press  Menu/Set .
3Enter your telephone number (up to 20 
digits).
Press Menu/Set .
(If the telephone number and fax 
number are the same, enter the same 
number again.)
Note
■You cannot enter a hyphen in the number. 
To enter a space press   once between 
numbers.
■The telephone number you enter is only 
used for Cover Page features. 
(See  Composing the electronic Cover 
Page  on page 3-9.)
4Use the dial pad to enter your name (up 
to 20 characters). 
(See 
Entering Text  on page B-10).
Press  Menu/Set .
5Press Stop/Exit .
Note
If the Station ID has already been 
programmed, the LCD will ask you to press  1 
to make a change or  2 to exit without 
changing.
3.Station ID
▲
 
						

							
Getting started2 - 3
2
Setting the Phone Line Type 
If you are connecting the machine to a line 
that features a PABX (PBX) or ISDN to send 
and receive faxes, it is also necessary to 
change the Phone Line Type accordingly by 
completing the following steps.
1Press Menu/Set , 0, 5.
2Press ▲ or ▼ to select PBX, ISDN (or 
Normal).
Press  Menu/Set .
3Press Stop/Exit .
PABX (PBX) and TRANSFER
The machine is initially set to Normal, which 
lets the machine connect to a standard PSTN 
(Public Switched Telephone Network) line. 
However, many offices use a central 
telephone system or Private Automatic 
Branch Exchange (PABX). Your machine can 
be connected to most types of PABX (PBX). 
The machine’s recall feature supports timed 
break recall only (TBR). TBR will work with 
most PABX (PBX) systems allowing you to 
gain access to an outside line, or transfer 
calls to another extension. The feature works 
when  Tel/R is pressed.
Note
You can program a  Tel/R key press as part of 
a number stored in a One-Touch or 
Speed-Dial location. When programming the 
One-Touch or Speed-Dial number ( Menu/Set 
2 , 3 , 1  or  2, 3 , 2 ) press  Tel/R first (the screen 
displays !), then enter the telephone 
number. If you do this, you do not need to 
press  Tel/R each time before you dial using a 
One-Touch or Speed-Dial location. (See 
Storing numbers for easy dialling  on page 
5-1.) However, if PBX is not selected in the 
Phone Line Type setting, you cannot use the 
One-Touch or Speed-Dial number that  Tel/R 
press is programmed into.
5.Phone Line Set