Brother Mfc 7225n User Manual

							
Chapter 11
11 - 29
Checking the Drum Life
You can view the machine’s drum life on the 
LCD.
1For FAX-2820 and FAX-2920, press 
Menu/Set , 4,  3.
— OR —
For MFC-7225N, press 
Menu/Set, 6, 3.
2Press  Stop/Exit .
3.Drum Life
Remaining:XXX%
 
						

							
A - 1
A
Telephone services
BT Call Sign (For U.K. Only)
This machine feature lets you use the BT Call 
Sign subscriber service which allows you to 
have at least two separate telephone 
numbers on one phone line. Each phone 
number has its own distinctive ringing 
pattern, so you know which phone number is 
ringing. This is one way you can have a 
separate phone number for your machine.
Your machine has a BT Call Sign compatible 
distinctive ringing function, allowing you to 
dedicate a second phone number (on the 
same phone line) just for receiving faxes.
Note
■You can switch BT Call Sign off 
temporarily, then turn it back on. When 
you get a new fax number, make sure you 
reset this function. The machine will 
automatically answer incoming calls that 
use your new fax number.
■When you set the BT Call Sign feature to 
ON, the receive mode is set to 
Manual 
automatically. 
Manual mode will not 
respond to incoming telephone calls, 
since the number you use for telephone 
calls will use the normal ring pattern.
To enable the machine to work with BT 
Call Sign (Only with your external 
phone)
1Press  Menu/Set , 2 , 0, 2.
The screen displays the current setting 
of this feature.
2Press ▲ or ▼ to select On (or Off).
3Press  Menu/Set .
4Press Stop/Exit .
Note
If you turn off BT Call Sign, the receive mode 
stays set to 
Manual. You will need to set 
receive mode again. (See  Choosing the 
Receive Mode  on page 4-1.)
Appendix A
 
						

							
A - 2
Advanced receiving 
operations
Operation from extension 
telephones
If you answer a fax call on an extension, or an 
external telephone that is correctly connected 
to the machine, you can make your machine 
take the call by using the Fax Receive Code. 
When you press the Fax Receive Code 51, 
the machine starts to receive the fax. 
If you answer a call and no one is on the line, 
you should assume that you’re receiving a 
manual fax.
Press  51 and wait for the chirp or until the 
machine’s LCD displays 
Receiving, and 
then hang up.
Note
You can also use the Fax Detect feature to 
make your machine automatically take the 
call. (See  Fax Detect  on page 4-3.)
For Fax/Tel mode only
When the machine is in Fax/Tel mode, it will 
use the F/T Ring Time 
(pseudo/double-ringing) to alert you to pick 
up a voice call.
Lift the external telephones handset, and 
then press  Tel/R to answer.
If you’re at an extension phone, you’ll need to 
lift the handset during the F/T Ring Time and 
then press  #51 between the pseudo/double 
rings. If no one is on the line, or if someone 
wants to send you a fax, send the call back to 
the machine by pressing  51.
Using a cordless external 
handset
If the base unit of the cordless telephone is 
connected (see page A-3) and you typically 
carry the cordless handset elsewhere, it is 
easier to answer calls during the Ring Delay. 
 
						

							
Appendix AA - 3
Changing the remote codes
If you want to use Remote Activation, you 
have to turn on the remote codes. The preset 
Fax Receive Code is  51. The preset 
Telephone Answer Code is  #51. If you want 
to, you can replace them with your own 
codes.
1If it is not illuminated in green, press 
 (Fax ).
2Press  Menu/Set , 2, 1, 4.
3Press ▲ or ▼ to select On (or Off).
Press  Menu/Set .
4Enter the new Fax Receive Code.
Press Menu/Set .
5Enter the new Telephone Answer Code.
Press Menu/Set .
6Press Stop/Exit .
Note
■If you are always disconnected when 
accessing your external TAD remotely, try 
changing the Fax Receive Code and 
Telephone Answer Code to another 
three-digit code using the numbers  0-9 , 
, #.
■Remote Codes might not work with some 
telephone systems. 
Connecting an external 
device to your machine
Connecting an external 
telephone
You can connect a separate telephone to 
your machine as shown in the diagram below.
When you are using an external phone, the 
LCD shows 
Telephone.
Connecting an external 
telephone answering device 
(TAD)
Sequence
You may choose to connect an external 
answering device. However, when you have 
an  external  TAD on the same telephone line 
as the machine, the TAD answers all calls 
and the machine “listens” for fax calling 
(CNG) tones. If it hears them, the machine 
takes over the call and receives the fax. If it 
does not hear CNG tones, the machine lets 
the TAD continue playing your outgoing 
message so your caller can leave you a voice 
message.
4.Remote Code
Extension 
Telephone
External 
Telephone
 
						

							
A - 4
The TAD must answer within four rings (the 
recommended setting is two rings). The 
machine cannot hear CNG tones until the 
TAD has answered the call, and with four 
rings there are only 8 to 10 seconds of CNG 
tones left for the fax “handshake”. Make sure 
you carefully follow the instructions in this 
guide for recording your outgoing message. 
We do not recommend using the toll saver 
feature on your external answering machine if 
it exceeds five rings.
Note
If you do not receive all your faxes, reduce the 
Ring Delay setting on your external TAD.
When the TAD answers a call, the LCD 
shows 
Telephone.
Connections
The external TAD must be connected as 
shown in the previous illustration.
1Set your external TAD to one or two 
rings. (The machine’s Ring Delay 
setting does not apply.)
2Record the outgoing message on your 
external TAD.
3Set the TAD to answer calls.
4Set the Receive Mode to 
External TAD. (See Choosing the 
Receive Mode  on page 4-1.)
Recording outgoing message (OGM) 
on an external TAD
Timing is important in recording this 
message.
1Record 5 seconds of silence at the 
beginning of your message. (This allows 
your machine time to listen for the fax 
CNG tones of automatic transmissions 
before they stop.)
2Limit your speaking to 20 seconds.
Note
We recommend beginning your OGM with an 
initial 5-second silence because the machine 
cannot hear fax tones over a resonant or loud 
voice. You may try omitting this pause, but if 
your machine has trouble receiving, then you 
must re-record the OGM to include it.
Improper Setup
Do not connect a TAD elsewhere on the 
same phone line.
TAD
TAD
 
						

							
Appendix AA - 5
Using extension telephones 
(For U.K. only)
It may be that your premises are already 
wired with parallel extension telephones, or 
you intend to add extension telephones to 
your line, in addition to your machine. While 
the simplest arrangement is straightforward 
parallel connection, there are some reasons 
as to why this arrangement will cause 
unsatisfactory service, the most obvious of 
which is inadvertent interruption of a facsimile 
transmission by someone picking up an 
extension telephone in order to make an 
outgoing call. Additionally, Fax receive code 
may not operate reliably in such a simple 
configuration.
This machine may also be set to make a 
delayed transmission (i.e. a transmission at a 
pre-set time). This pre-set job may coincide 
with someone picking up an extension 
handset.
Such problems can easily be eliminated 
however, if you arrange modification of your 
extension wiring circuit, such that extension 
devices are connected “downstream” of your 
machine, in a master/slave configuration (see 
fig. 2 on next page). In such a configuration, 
this machine can always detect whether a 
telephone is in use, thus it will not attempt to 
seize the line during that time. This is known 
as “telephone off-hook detection.”
The inadvisable configuration is shown in 
figure 1 on the next page, and the 
recommended master/slave configuration is 
shown in figure 2.
This new connection configuration can be 
arranged by contacting BT, Kingston upon 
Hull Telecommunications, your PABX (PBX) 
maintainer or a qualified telephone 
installation company as appropriate. Simply 
explained, the extension telephone circuit 
should be terminated on a normal modular 
plug (BT 431A style), which in turn should be 
inserted into the modular socket of the white 
“T”-shaped connector provided as part of the 
line cord assembly.
Note
These phones are now connected as external 
devices as per page A-3, because they are 
connected to the fax machine via the 
T-connector.
FAX
EXTENSION
SOCKET EXTENSION
SOCKET MASTER
SOCKET INCOMING
LINE
INADVISABLE CONNECTION OF EXTENSION SOCKETS Fig. 1.
EXTENSIONSOCKET EXTENSION
SOCKET MASTER
SOCKET INCOMING
LINE
RECOMMENDED CONNECTION OF EXTENSION SOCKETS Fig. 2.
FAX
FAX MACHINE MUST BE PLUGGEDINTO MASTER SOCKET
DISCONNECT
 
						

							
A - 6
Multi-line connections (PBX)
Most offices use a central telephone system. 
While it is often relatively simple to connect 
the machine to a key system or a PBX 
(Private Branch Exchange), we suggest that 
you contact the company that installed your 
telephone system and ask them to connect 
the machine for you. It is advisable to have a 
separate line for the machine. 
If the machine is to be connected to a 
multi-line system, ask your installer to 
connect the unit to the last line on the system. 
This prevents the unit from being activated 
each time a telephone call is received.
If you are installing the machine to 
work with a PBX
1It is not guaranteed that the unit will 
operate properly under all 
circumstances with a PBX. Any cases of 
difficulty should be reported first to the 
company that handles your PBX.
2If all incoming calls will be answered by 
a switchboard operator, it is 
recommended that the Receive Mode 
be set to 
Manual. All incoming calls 
should initially be regarded as telephone 
calls.
3Make sure the Phone Line Type is set to 
PBX. (See  Setting the Phone Line Type  
on page 2-3.)
Custom features on your 
phone line
If you have Voice Mail, Call Waiting, Call 
Waiting/Caller ID, RingMaster, an answering 
service, an alarm system or other custom 
feature on one phone line it may create a 
problem with the operation of your machine. 
(See  Custom features on a single line.  on 
page 11-11.)
 
						

							
B - 1
B
On-screen 
programming
Your machine is designed to be easy to use 
with LCD on-screen programming using the 
navigation keys. User-friendly programming 
helps you take full advantage of all the menu 
selections your machine has to offer.
Since your programming is done on the LCD, 
we have created step-by-step on-screen 
instructions to help you program your 
machine. All you need to do is follow the 
instructions as they guide you through the 
menu selections and programming options.
Menu table
The Menu table that begins on page B-3 will 
help you understand the menu selections and 
options that are found in the machine’s 
programs. Once you become familiar with 
programming, you can use the Menu table as 
a quick reference when you want to change 
your settings.
Note
You can program your machine by pressing 
Menu/Set, followed by the menu numbers. 
For example to set Beeper Volume to 
Low.
Press  Menu/Set , 1 , 4 , 2  and 
▲ or ▼ to select 
Low.
Press  Menu/Set .
Memory storage
If there is a power failure, you will not lose 
your menu settings because they are stored 
permanently. Temporary settings (such as 
Contrast, Overseas Mode, and so on) will be 
lost. You may also have to reset the date and 
time.
Appendix B
 
						

							
B - 2
Navigation keys
You can access the menu mode by pressing 
Menu/Set.
When you enter the menu, the LCD scrolls.
Press  1 for General Setup menu
— OR —
Press  2 for Fax menu
— OR —
Press  3 for Copy menu
Press  0 for Initial Setup  You can scroll more quickly through each 
menu level by pressing the arrow for the 
direction you want: 
▲ or ▼.
Select an option by pressing  Menu/Set when 
that option appears on the LCD.
The LCD will then show the next menu level.
Press 
▲ or ▼ to scroll to your next menu 
selection.
Press  Menu/Set .
When you finish setting an option, the LCD 
shows 
Accepted.
Access the menu
Go to the next menu level
Accept an option
Scroll through the current menu 
level
Go back to the previous menu 
level or forward to the next menu 
level
Exit the menu
1.General Setup
2.Fax
3.Copy
....
0.Initial Setup
 
						

							
Appendix BB - 3
Main MenuSubmenuMenu SelectionsOptionsDescriptionsPage
1 .General 
Setup 1
.Mode Timer
(FAX-2820 and 
FAX-2920 only) —
5 Mins
2 Mins
1 Min
30 Secs
0 Sec
OffSets the time to return to 
Fax mode.
2-4
1 .Mode Timer
(MFC-7225N 
only) —
5 Mins
2 Mins
1 Min
30 Secs
0 Sec
OffSets the time to return to 
Fax mode.
2-4
2 .Paper Type — Thin
Plain
Thick
Thicker
Transprncy
RecycledSets the type of paper in 
the paper tray.
2-5
3 .Paper Size — A4
Letter
Executive
A5
A6
B5
B6Sets the size of the paper 
in the paper tray.
2-5
4 .Volume 1 .Ring High
Med
Low
Off Adjusts the ring volume. 2-6
2 .Beeper High
Med
Low
Off Adjusts the volume level of 
the beeper.
2-6
3 .Speaker High
Med
Low
Off Adjusts the speaker 
volume.
2-6
Note
The factory settings are shown in Bold.
to exit
Select & Set Select & Set to accept