Brother Mfc 7225n User Manual

							
Chapter 3
3 - 2
Speed-Dialling
Press  Search/Speed Dial , #, and then the 
three digit Speed-Dial number. (See  Storing 
Speed-Dial numbers  on page 5-2.)
Note
If the LCD shows Not Registered when 
you enter the One-Touch or Speed-Dial 
number, a number has not been stored at this 
location.
Search
You can search for names you have stored in 
the One-Touch and Speed-Dial memories. 
Press  Search/Speed Dial  and the navigation 
keys to search. (See  Storing One-Touch 
numbers  on page 5-1 and 
Storing Speed-Dial 
numbers  on page 5-2.)
* To search alphabetically, you can use the 
dial pad to enter the first letter of the name 
you are looking for.
Three-digit number
To search numerically  To search alphabetically*
 
						

							
Setup Send3 - 3
3
Fax Redial
If you are sending a fax manually and the line 
is busy, press  Redial/Pause, and then press 
Start  to try again. If you want to make a 
second call to the last number dialled, you 
can save time by pressing  Redial/Pause and 
Start .
Redial/Pause  only works if you dialled from 
the control panel.
If you are sending a fax automatically and the 
line is busy, the machine will automatically 
redial up to three times at five minute 
intervals.
How to Fax 
Automatic transmission
This is the easiest way to send a fax.
Press  Start immediately after dialling. (For an 
example of automatic faxing, follow the steps 
in  Faxing from the ADF  on this page.)
Faxing from the ADF
1If it is not illuminated in green, press 
 (Fax ).
2Put the document face down in the ADF.
3Dial the fax number.
Press  Start. The machine starts 
scanning the document.
Manual transmission (with an 
external telephone only)
Manual transmission lets you hear the 
dialling, ringing and fax-receiving tones while 
sending a fax.
1If it is not illuminated in green, press 
 (Fax ).
2Load your document.
3Pick up the handset of the external 
phone and listen for a dial tone.
4On the external phone, dial the fax 
number you want to call.
5When you hear the fax tone, press 
Start .
6Replace the handset of the external 
phone.
 
						

							
Chapter 3
3 - 4
Out of Memory message
If you get an Out of Memory message while 
scanning the first page of a fax, press 
Stop/Exit  to cancel the fax. 
If you get an 
Out of Memory message while 
scanning a subsequent page, you will have 
the option to press  Start to send the pages 
scanned so far, or to press  Stop/Exit to 
cancel the operation.
Note
If you get an Out of Memory message while 
faxing and you do not want to delete your 
stored faxes to clear the memory, you can 
send the fax in real time. (See  Real Time 
Transmission  on page 3-6.)
Basic sending 
operations
Sending faxes using multiple 
settings
When you send a fax you can choose any 
combination of these settings: cover page, 
contrast, resolution, overseas mode, delayed 
fax timer, polling transmission or real time 
transmission.
1If it is not illuminated in green, press 
 (Fax ).
After each setting is accepted, the LCD 
will ask if you want to enter more 
settings:
2Press  1 to select more settings. The 
LCD will return to the 
Setup Send 
menu.
— OR —
Press  2 if you have finished choosing 
settings and go to the next step.
Next
1.Yes 2.No
 
						

							
Setup Send3 - 5
3
Contrast
If your document is very light or very dark, you 
may want to change the contrast.
Use 
Light to send a light document. 
Use 
Dark to send a dark document.
1If it is not illuminated in green, press 
 (Fax ).
2Load your document.
3Press  Menu/Set , 2, 2, 1.
4Press ▲ or ▼ to select Auto, Light or 
Dark.
Press  Menu/Set .
Fax Resolution
After you load the document, you can use the 
Resolution  key to change the setting 
temporarily (for this fax only). In Fax mode 
, press  Resolution  and 
▲ or ▼ to 
select the setting you want, and then press 
Menu/Set .
— OR —
You can change the default setting:
1If it is not illuminated in green, press 
 (Fax ).
2Press  Menu/Set , 2 , 2, 2.
3Press ▲ or ▼ to select the resolution 
you want.
Press  Menu/Set .
1.Contrast
StandardSuitable for most typed 
documents.
FineGood for small print and 
transmits a little slower 
than Standard resolution. 
S.FineGood for small print or 
artwork and transmits 
slower than Fine 
resolution.
PhotoUse when the document 
has varying shades of grey 
or is a photograph. This 
has the slowest 
transmission time.
2.Fax Resolution
 
						

							
Chapter 3
3 - 6
Dual Access
You can dial a number, and begin scanning 
the fax into memory—even when the 
machine is sending from memory, receiving 
faxes or printing PC data* (*MFC-7225N 
only). The LCD shows the new job number.
Note
■The number of pages you can scan into 
the memory will vary depending on the 
data that is printed on them.
■If you get an Out of Memory message 
while scanning the first page of a fax, 
press  Stop/Exit  to cancel scanning. If you 
get an 
Out of Memory message while 
scanning a subsequent page, you can 
press  Start to send the pages scanned so 
far, or press  Stop/Exit to cancel the 
operation.
Real Time Transmission
When you are sending a fax, the machine will 
scan the documents into the memory before 
sending. Then, as soon as the phone line is 
free, the machine will start dialling and 
sending.
If the memory is full, the machine will send the 
document in real time (even if 
Real Time 
TX
 is set to Off).
Sometimes, you may want to send an 
important document immediately, without 
waiting for memory transmission. You can set 
Real Time TX to On for all documents or 
Next Fax:On for the next fax only.
1If it is not illuminated in green, press 
 (Fax ).
2Press  Menu/Set , 2,  2, 5.
3To change the setting, press ▲ or ▼ to 
select 
On, Next Fax:On, 
Next Fax:Off or Off.
Press  Menu/Set .
5.Real Time TX
 
						

							
Setup Send3 - 7
3
Broadcasting
Broadcasting is when the same fax message 
is automatically sent to more than one fax 
number. You can include Groups, 
One-Touch, Speed-Dial numbers and up to 
50 manually dialled numbers in the same 
broadcast. 
Press Menu/Set  between each of the 
numbers. Use  Search/Speed Dial  to help 
you choose the numbers easily. (To set up 
Group dial numbers, see  Setting up Groups 
for Broadcasting  on page 5-3.)
After the broadcast is finished, a Broadcast 
Report will be printed to let you know the 
results.
1If it is not illuminated in green, press 
 (Fax ).
2Load your document.
3Enter a number using One-Touch, 
Speed-Dial, a Group number, Search or 
manual dialling using the dial pad.
Press  Menu/Set  after each number.
4After you have entered all the fax 
numbers, press  Start.
Note
■If you did not use up any of the numbers 
for Groups, access codes or credit card 
numbers, you can ‘broadcast’ faxes to as 
many as 260 (MFC-7225N) or 270 
(FAX-2820 and FAX-2920) different 
numbers.
■The available memory will vary depending 
on the types of jobs in the memory and the 
number of locations used for 
broadcasting. If you broadcast to the 
maximum numbers available, you will not 
be able to use Dual Access and Delayed 
fax.
■Enter the long dialling sequence numbers 
as you would normally, but remember that 
each One-Touch and Speed-Dial number 
counts as one number, so the number of 
locations you can store becomes limited. 
(See  Access codes and credit card 
numbers  on page 5-4.)
■If the memory is full, press  Stop/Exit to 
stop the job or if more than one page has 
been scanned, press  Start to send the 
portion that is in the memory.
 
						

							
Chapter 3
3 - 8
Checking job status
Check which jobs are still waiting in the 
memory to be sent. (If there are no jobs, the 
LCD shows 
No Jobs Waiting.)
1Press  Menu/Set , 2,  6.
2If you have more than one job waiting, 
press 
▲ or ▼ to scroll through the list.
3Press  Stop/Exit .
Cancelling a fax in progress
If you want to cancel a fax, while the machine 
is scanning, dialling or sending it, press 
Stop/Exit.
Cancelling a scheduled job
You can cancel a fax job that is stored and 
waiting in the memory.
1Press Menu/Set , 2,  6.
Any jobs that are waiting will appear on 
the LCD.
2If you have more than one job waiting, 
press 
▲ or ▼ to select the job you want 
to cancel.
Press  Menu/Set .
— OR —
If you only have one job waiting, go to 
Step 3.
3Press  1 to cancel.
To cancel another job go to Step 2.
— OR —
Press  2 to exit without cancelling.
4Press  Stop/Exit .
6.Remaining Jobs
6.Remaining Jobs
 
						

							
Setup Send3 - 9
3
Advanced sending 
operations
Composing the electronic 
Cover Page
The Cover Page is sent to the receiving 
party’s machine. Your Cover Page includes 
the name stored in the One-Touch or 
Speed-Dial memory. If you are dialling 
manually, the name is left blank.
The Cover Page shows your Station ID and 
the number of pages you’re sending. (See 
Setting the Station ID  on page 2-2.) If you 
have Cover Page set to 
On for all faxes 
( Menu/Set , 2, 2,  7), the number of pages is 
not shown on the cover page. 
You can select a comment to include on your 
Cover Page.
1.Comment Off
2.Please Call
3.Urgent
4.Confidential
Instead of using one of the preset comments, 
you can enter two personal messages of your 
own, up to 27 characters long. Use the chart 
on B-10 for help entering characters. (See 
Composing your own comments  on this 
page.)
5.(User Defined)
6.(User Defined)
Most of the Setup Send settings are 
temporary to allow you to make changes for 
each fax you send. However, when you set 
up your Cover Page and Cover Page 
Comments, you are changing the default 
settings so they will be available while faxing.
Composing your own comments
You can set up two comments of your own.
1If it is not illuminated in green, press 
 (Fax ).
2Press  Menu/Set , 2 , 2, 8.
3Press ▲ or ▼ to choose 5 or 6 for your 
own comment.
Press  Menu/Set .
4Use the dial pad to enter your 
customized comment. 
Press Menu/Set .
(See  Entering Text  on page B-10.)
Cover page for the next fax only
If you have not yet set your Station ID this 
feature will not work. Make sure you have 
programmed the Station ID before 
continuing. (See  Setting the Station ID  on 
page 2-2.) If you only want to send a Cover 
Page with a particular fax, your machine will 
ask you to enter the number of pages you are 
sending so it can be printed on the Cover 
Page.
1If it is not illuminated in green, press 
 (Fax ).
2Load your document.
3Press  Menu/Set , 2 , 2, 7.
4Press ▲ or ▼ to select Next Fax:On 
(or 
Next Fax:Off). 
Press  Menu/Set .
8.Coverpage Note
7.Coverpg Setup
 
						

							
Chapter 3
3 - 10
5Press ▲ or ▼ to select one of the 
standard or your own comments.
Press  Menu/Set .
6Enter two digits to show the number of 
pages you are sending.
Press Menu/Set .
(For example, press  0 2 for 2 pages or 
enter  0 0  to leave the number of pages 
blank. If you make a mistake, press   
to back up and re-enter the number of 
pages.)
Send a cover page for all faxes
If you have not yet set your Station ID this 
feature will not work. Make sure you have 
programmed the Station ID before 
continuing. (See  Setting the Station ID  on 
page 2-2.)
You can set the machine to send a cover 
page whenever you send a fax. The number 
of pages in your fax is not included when you 
use this setting.
1If it is not illuminated in green, press 
 (Fax ).
2Press  Menu/Set , 2,  2, 7.
3Press ▲ or ▼ to select On (or Off).
Press  Menu/Set .
4If you selected On, press ▲ or ▼ to 
select one of the standard or your own 
comments.
Press  Menu/Set .
Using a printed cover page
If you prefer to use a printed cover page that 
you can write on, you can print the sample 
page and attach it to your fax.
1If it is not illuminated in green, press 
 (Fax ).
2Press  Menu/Set , 2,  2, 7.
3Press ▲ or ▼ to select Print Sample.
Press  Menu/Set .
4Press Start. Your machine prints a copy 
of your cover page.
Overseas Mode
If you are having difficulty sending a fax 
overseas due to possible interference on the 
phone line, we recommend that you turn on 
the Overseas Mode. After you send a fax 
using this feature, the feature will turn itself 
off.
1If it is not illuminated in green, press 
 (Fax ).
2Load your document.
3Press  Menu/Set , 2,  2, 9.
4Press ▲ or ▼ to select On (or Off).
Press  Menu/Set .
▲
7.Coverpg Setup
7.Coverpg Setup
9.Overseas Mode
 
						

							
Setup Send3 - 11
3
Delayed Fax 
During the day you can store up to 50 faxes 
in the memory to be sent within 24 hours. 
These faxes will be sent at the time of day you 
enter in Step 4.
1If it is not illuminated in green, press  (Fax ).
2Load your document.
3Press  Menu/Set , 2, 2, 3.
4Press  Menu/Set  to accept the displayed 
time.
— OR —
Enter the time you want the fax to be 
sent (in 24-hour format).
(For example, enter 19:45 for 7:45 PM.)
Press  Menu/Set .
Press  1 to leave the paper document 
waiting in the ADF.
— OR —
Press  2 to scan the document into the 
memory.
Note
The number of pages you can scan into the 
memory depends on the amount of data that 
is printed on each page.
Delayed Batch Transmission
Before sending the delayed faxes, your 
machine will help you economize by sorting 
all the faxes in the memory by destination and 
scheduled time. All delayed faxes that are 
scheduled to be sent at the same time to the 
same fax number will be sent as one fax to 
save transmission time.
1If it is not illuminated in green, press 
 (Fax ).
2Press  Menu/Set , 2 , 2, 4.
3Press ▲ or ▼ to select On (or Off).
Press  Menu/Set .
4Press Stop/Exit .
3.Delayed Fax
1.Doc 2.Memory
4.Batch TX