Brother DCP 8085DN User Manual

							ix
4 Security features 27
Secure Function Lock 2.0 .................................................................................... 27
Setting the password for the administrator  ................................................... 27
Changing the password for the administrator ................................................ 28
Setting up public user mode .......................................................................... 28
Setting up restricted users ............................................................................. 29
Turning Secure Function Lock on/off............................................................. 29
Switching Users ............................................................................................. 30
Section II Copy
5 Making copies 32
How to copy ......................................................................................................... 32
Entering copy mode....................................................................................... 32
Making a single copy ..................................................................................... 32
Making multiple copies .................................................................................. 32
Stop copying .................................................................................................. 32
Copy options (temporary settings)....................................................................... 33
Enlarging or reducing the image copied ........................................................ 33
Improving copy quality ................................................................................... 34
Sorting copies using the ADF ........................................................................ 34
Changing text copy resolution ....................................................................... 34
Adjusting Contrast and Brightness ................................................................ 35
Making N in 1 copies (page layout) ............................................................... 36
Duplex (2-sided) copying  .................................................................................... 37
Duplex Copy (long edge flip) ......................................................................... 37
Advanced Duplex Copy (short edge) ............................................................. 38
Tray selection ...................................................................................................... 40
Out of memory message ..................................................................................... 40
Section III Direct printing
6 Printing data from a USB Flash memory drive or a digital camera 
supporting mass storage 42
Supported file formats.......................................................................................... 42
Creating a PRN or PostScript® 3™ file for direct printing .................................... 42
Printing data directly from the USB Flash memory drive or a digital camera 
supporting mass storage .................................................................................. 43
Understanding the error messages ..................................................................... 45
 
						

							x
Section IV Software
7 Software and Network features 48
How to read the HTML User’s Guide ................................................................... 48
Windows®......................................................................................................48
Macintosh®.................................................................................................... 49
Section V Appendixes
A Safety and legal 52
Choosing a location ............................................................................................. 52
To use the machine safely ...................................................................................54
Important safety instructions.......................................................................... 57
Federal Communications Commission (FCC) Declaration of Conformity 
(USA only) .................................................................................................59
Industry Canada Compliance Statement (Canada only)  .............................. 59
Laser safety ...................................................................................................60
FDA regulations ............................................................................................. 60
Disconnect device ......................................................................................... 61
LAN connection ............................................................................................. 61
International ENERGY STAR
® Compliance Statement.................................61
Libtiff Copyright and License ............................................................................... 62
Trademarks.......................................................................................................... 63
BOptions 64
Options ................................................................................................................ 64
Optional paper tray (LT-5300) ............................................................................. 65
Memory board...................................................................................................... 65
Installing extra memory ................................................................................. 66
C Troubleshooting and routine maintenance 67
Troubleshooting ................................................................................................... 67
If you are having difficulty with your machine ................................................ 67
Improving the print quality ............................................................................. 74
Error and maintenance messages ....................................................................... 81
Document jams.............................................................................................. 85
Paper jams .................................................................................................... 86
Routine maintenance ........................................................................................... 92
Cleaning the outside of the machine ............................................................. 93
Cleaning the scanner ..................................................................................... 94
Cleaning the laser scanner window ............................................................... 95
Cleaning the corona wire ............................................................................... 96
Cleaning the drum unit .................................................................................. 98
Replacing the consumable items .......................................................................100
Replacing a toner cartridge ......................................................................... 101
Replacing the drum unit............................................................................... 103
 
						

							xi
Replacing periodic maintenance parts............................................................... 106
Machine Information .......................................................................................... 106
Checking the Serial Number........................................................................ 106
Checking the Page Counters....................................................................... 106
Checking the remaining life of parts ............................................................ 107
Reset ........................................................................................................... 107
How to reset ................................................................................................ 108
Packing and shipping the machine .................................................................... 108
D Menu and features 110
On-screen programming.................................................................................... 110
Menu table ................................................................................................... 110
Memory storage........................................................................................... 110
Menu keys ......................................................................................................... 110
How to access the menu mode ................................................................... 111
Menu table ......................................................................................................... 112
Entering text ...................................................................................................... 122
E Specifications 124
General .............................................................................................................. 124
Print media......................................................................................................... 126
Copy .................................................................................................................. 128
Scan .................................................................................................................. 129
Print ................................................................................................................... 130
Interfaces ........................................................................................................... 131
Direct Print feature............................................................................................. 132
Computer requirements ..................................................................................... 133
Consumable items ............................................................................................. 135
Ethernet wired network ...................................................................................... 136
F Glossary 138
G Index 139
 
						

							Section I
GeneralI
General information2
Loading paper and documents10
General Setup22
Security features27
 
						

							2
1
Using the 
documentation
1
Thank you for buying a Brother machine! 
Reading the documentation will help you 
make the most of your machine.
Symbols and conventions 
used in the documentation1
The following symbols and conventions are 
used throughout the documentation.
General information1
BoldBold style identifies keys on the 
machine control panel or 
computer screen.
ItalicsItalicized style emphasizes an 
important point or refers you to 
a related topic.
Courier
NewCourier New font identifies the 
messages shown on the LCD 
of the machine.
 
Warnings tell you what to do to prevent 
possible personal injury.
 
Cautions specify procedures you must 
follow or avoid to prevent possible minor 
injuries.
 
IMPORTANT describes procedures you 
must follow or avoid to prevent possible 
machine problems or damage to other 
objects.
 Electrical Hazard icons alert you to a 
possible electrical shock.
 Hot Surface icons warn you not to 
touch machine parts that are hot.
 Notes tell you how you should 
respond to a situation that may arise 
or give tips about how the current 
operation works with other features.
WARNING
CAUTION
IMPORTANT
 
						

							General information
3
1
Accessing the 
Software User’s Guide 
and Network User’s 
Guide
1
This User’s Guide does not contain all the 
information about the machine such as how 
to use the advanced features of Printer, 
Scanner and Network. When you are ready to 
learn detailed information about these 
operations, read the Software User’s Guide 
and Network User’s Guide.
Viewing documentation1
Viewing documentation (Windows®)1
To view the documentation, from the Start 
menu, point to Brother, DCP-XXXX (where 
XXXX is your model name) from the program 
group, and then click 
User’s Guides in HTML format.
If you have not installed the software, you can 
find the documentation by following the 
instructions below:
aTurn on your PC.
Insert the Brother CD-ROM labeled 
Windows
® into your CD-ROM drive.
bIf the language selection screen 
appears, click your language.
cIf the model name screen appears, click 
your model name. The CD-ROM main 
menu will appear.
 
If this window does not appear, use 
Windows
® Explorer to find and run the 
start.exe program from the root directory 
of the Brother CD-ROM.
dClick Documentation.
eClick the documentation you want to 
read:
„HTML documents (2 manuals): 
Software User’s Guide and 
Network User’s Guide in HTML 
format.
This format is recommended for 
viewing on your computer.
„PDF documents (4 manuals):
User’s Guide for stand-alone 
operations, Software User’s Guide, 
Network User’s Guide and 
Quick Setup Guide.
This format is recommended for 
printing the manuals. Click to go to 
the Brother Solutions Center, where 
you can view or download the PDF 
documents. (Internet access and 
PDF Reader software are required.)
 
						

							Chapter 1
4
How to find scanning instructions1
There are several ways you can scan 
documents. You can find the instructions as 
follows:
Software Users Guide:1
„Scanning a document using the TWAIN 
driver in Chapter 2
„Scanning a document using the WIA 
driver (Windows
® XP/Windows Vista®) in 
Chapter 2
„Using ControlCenter3 in Chapter 3
„Network Scanning in Chapter 4
ScanSoft™ PaperPort™ 11SE with 
OCR How-to-Guides:
1
„The complete ScanSoft™ PaperPort™ 
11SE with OCR How-to-Guides can be 
viewed from the Help selection in the 
ScanSoft™ PaperPort™ 11SE 
application.
Viewing documentation (Macintosh®)1
aTurn on your Macintosh®.
Insert the Brother CD-ROM labeled 
Macintosh
® into your CD-ROM drive.
bThe following window will appear. 
cDouble-click the Documentation icon.
dIf the language selection screen 
appears, double-click your language.
eDouble-click the top page file to view the 
Software User’s Guide and 
Network User’s Guidein HTML format.
fClick the documentation you want to 
read.
„Software User’s Guide
„Network User’s Guide
Note
The documents are also available in PDF 
format (4 manuals): User’s Guide for 
stand-alone operations, 
Software User’s Guide, 
Network User’s Guide and 
Quick Setup Guide. The PDF format is 
recommended for printing the manuals.
Double-click Brother Solutions Center 
icon to go to the Brother Solutions Center, 
where you can view or download the PDF 
documents. (Internet access and PDF 
Reader software are required.)
 
 
						

							General information
5
1
How to find scanning instructions1
There are several ways you can scan 
documents. You can find the instructions as 
follows:
Software Users Guide:1
„Scanning in Chapter 9
„Using ControlCenter2 in Chapter 10
„Network Scanning in Chapter 11
Presto! PageManager Users Guide:1
„The complete Presto! PageManager 
User’s Guide can be viewed from the Help 
selection in the Presto! PageManager 
application.
Accessing Brother 
support
(Windows
®)1
You can find all the contacts you will need, 
such as Web support (Brother Solutions 
Center), Customer Service and Brother 
Authorized Service Centers in Brother 
numbers on page i and on the Brother 
CD-ROM.
„Click Brother Support on the main menu. 
The following screen will appear:
 
„To access our web site 
(http://www.brother.com/
) click 
Brother Home Page.
„To view all Brother Numbers, including 
Customer Service numbers for the USA 
and Canada, click Support Information.
„To access the USA Brother online 
shopping mall 
(http://www.brothermall.com/
) for 
additional product and service 
information, click Brother Mall.com.
„To access Canada’s Brother online 
shopping mall (http://www.brother.ca/
) for 
additional product and services 
information, click Shop Online (Canada).
„For the latest news and product support 
information 
(http://solutions.brother.com/
), click 
Brother Solutions Center.
„To visit our web site for original/genuine 
Brother supplies 
(http://www.brother.com/original/
), click 
Supplies Information.
To return to the main page, click Back or if 
you have finished, click Exit.
 
						

							Chapter 1
6
Control panel overview1
DCP-8080DN and DCP-8085DN have the same keys.
 
1 Status LED
The LED will flash and change color depending 
on the machine status.
2LCD
Displays messages to help you set up and use 
your machine.
3 Menu keys:
Menu
Lets you access the Menu to program your 
settings in this machine.
Clear/Back
Deletes entered data or lets you cancel the 
current setting.
OK
Lets you store your settings in the machine.
 d or c 
Press to scroll backwards or forwards through 
menu selections.
a or b
Press to scroll through the menus and options.
4 Numeric keys
Use these keys to enter text.5Stop/Exit
Stops an operation or exits from a menu.
6Start
Lets you start making copies or scanning.
7 Copy keys:
Duplex
You can choose Duplex to copy on both sides 
of the paper.
Contrast/Quality
Lets you change the quality or contrast for the 
next copy.
Enlarge/Reduce
Reduces or enlarges copies.
Tray Select
Lets you change which tray will be used for the 
next copy.
Sort
Sorts multiple copies using the ADF.
Nin1
You can choose N in 1 to copy 2 or 4 pages 
onto one page.
 
						

							General information
7
1
 
8 Scan
Puts the machine in Scan mode. 
(For details about scanning, see the Software 
User’s Guide on the CD-ROM.)
9 Print keys:
Secure/Direct
This key has two functions.
„Secure
You can print data saved in memory when 
you enter your four-digit password. (For 
details about using the Secure key, see the 
Software User’s Guide on the CD-ROM.)
When using Secure Function Lock, you can 
switch restricted users by holding down c 
as you press Secure/Direct. (See Secure 
Function Lock 2.0 on page 27.)„Direct
Lets you print data from a USB Flash 
memory drive that you can connect directly 
to the machine. The Direct key will be 
active when a USB Flash memory drive is 
connected to the machine’s USB direct 
interface. (See Printing data directly from 
the USB Flash memory drive or a digital 
camera supporting mass storage 
on page 43.)
Job Cancel
Cancels a programmed print job and clears it 
from the machine’s memory.
To cancel multiple print jobs, hold down this 
key until the LCD shows 
Job Cancel (All).