Brother 8460 N Manual
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Remote fax options 61 9 Fax storage9 The fax storage feature lets you store your received faxes in the machine’s memory. You can retrieve stored fax messages from a fax machine at another location using the remote retrieval commands, see Retrieving fax messages on page 64. Your machine will automatically print a copy of the stored fax. aPress Menu, 2, 5, 1. 25.Remote Fax Opt 1.Forward/Store aOff bFax Forward Select ab & OK bPress a or b to select Fax Storage. Press OK. cPress Stop/Exit. PC fax receive9 The PC fax receive feature lets you automatically send your received faxes to your PC. You can then use your PC to view and store these faxes. If your PC is off when faxes are received, your machine will store them in memory until your PC is turned on again. If you select Backup Print On, the machine will also print the fax. (See Fax forwarding on page 60.) For PC fax receive to work you must be connected to a PC that has the MFL-Pro Suite software installed. (See PC-FAX receive in the Software User’s Guide on the CD-ROM.) aPress Menu, 2, 5, 1. 25.Remote Fax Opt 1.Forward/Store aOff bFax Forward Select ab & OK bPress a or b to select PC Fax Receive. Press OK. cPress a or b to select the interface to which the PC is connected ( or ), or your computer name if the machine is connected to a network. 25.Remote Fax Opt 1.Forward/Store Select ab & OK dPress a or b to select On or Off. Press OK. 25.Remote Fax Opt Backup Print a Offb On Select ab & OK ePress Stop/Exit. Note • If your machine has a problem and is unable to print faxes in memory, you can use this setting to transfer your faxes to a PC. (For details, see Error messages on page 106.) • PC fax receive is not supported in Windows NT ® Workstation Version 4.0 and Mac OS ® or when the machine is connected on a network. (See Configuring the Network PC-FAX Receiving Settings in the Software User’s Guide on the CD- ROM.)
Chapter 9 62 Changing remote fax options 9 If received faxes are left in your machine’s memory when you change to another remote fax option, the LCD will ask you the following message: 25.Remote Fax Opt Erase All Doc? a1.Yesb2.No Select ab & OK or 25.Remote Fax Opt Print All Fax? a1.Yesb2.No Select ab & OK „If you press 1, faxes in the memory will be erased or printed before the setting changes. If a backup copy has already been printed it will not be printed again. „If you press 2, faxes in the memory will not be erased or printed and the setting will be unchanged. If received faxes are left in the machine’s memory when you change to PC Fax Receive from another remote fax option (Fax Forward or Fax Storage), the LCD will ask you the following message: 25.Remote Fax Opt Send Fax to PC? a1.Yes b2.No Select ab & OK „If you press 1, faxes in the memory will be sent to your PC before the setting changes. Faxes in the memory will be sent to your PC when the PC-Fax Receive icon is active on your PC. See the Software User’s Guide. „If you press 2, faxes in the memory will not be erased or transferred to your PC and the setting will be unchanged. Turning off remote fax options9 If you set the remote fax options to Off and there are faxes in your machine’s memory, the LCD will give you two options: aIf you press 1, all unprinted faxes will be printed and erased before the setting turns off. If a backup copy has already been printed it will not be printed again. bIf you press 2, the memory will not be erased and the setting will be unchanged.
Remote fax options 63 9 Remote retrieval9 The remote retrieval feature lets you retrieve your stored fax messages when you are not at the machine. You can call your machine from any touch tone phone or fax machine, then use the Remote Access Code to retrieve your messages. Setting a remote access code9 The remote access code lets you access the remote retrieval features when you are away from your machine. Before you use the remote access and retrieval features, you have to set up your own code. The default code is an inactive code: – – –l. aPress Menu, 2, 5, 2. 25.Remote Fax Opt 2.Remote Access Access Code:---* Enter & OK Key bEnter a three-digit code using numbers 0 – 9, l or #. PressOK. cPress Stop/Exit. Note Do not use the same code used for your Fax Receive Code (l51) or Telephone Answer Code (#51). See Changing the remote codes on page 51. You can change your code at any time. If you want to make your code inactive, press Clear/Back and then OK in b to restore the default setting – – –l. Using your remote access code9 aDial your fax number from a telephone or another fax machine using touch tone. bWhen your machine answers, immediately enter your remote access code (3 digits followed by l). cThe machine signals if it has received messages: „No beeps No messages received. „1 long beep Fax message received. dThe machine gives two short beeps to tell you to enter a command. The machine will hang up if you wait longer than 30 seconds before entering a command. If you enter an invalid command the machine will beep three times. ePress 9 0 to reset the machine when you have finished. fHang up. Note If your machine is set to Manual mode and you want to use the remote retrieval features, you can access your machine by waiting about 2 minutes after it starts ringing, and then entering the remote access code within 30 seconds.
Chapter 9 64 Retrieving fax messages9 aDial your fax number. bWhen your machine answers, immediately enter your remote access code (3 digits followed by l). If you hear one long beep, you have messages. cWhen you hear two short beeps, use the dial pad to press 9 6 2. dWait for a long beep, and then use the dial pad to enter the number of the remote fax machine where you want your fax messages sent to, followed by ## (up to 20 digits). eHang up after you hear your machine beep. Your machine will call the other machine, which will then print your fax messages. Note You can insert a pause in a fax number by using the # key. Changing the fax forwarding number9 You can change the default setting of your fax forwarding number from another telephone or fax machine using touch tone. aDial your fax number. bWhen your machine answers, enter your remote access code (3 digits followed by l). If you hear one long beep, you have messages. cWhen you hear two short beeps, use the dial pad to press 9 5 4. dWait for a long beep, and then use the dial pad to enter the new number of the remote fax machine where you want your fax messages forwarded followed by ## (up to 20 digits). ePress 9 0 to reset the machine when you have finished. fHang up after you hear your machine beep. Note You can insert a pause in a fax number by using the # key.
Remote fax options 65 9 Remote fax commands9 Follow the commands below to access features when you are away from the machine. When you call the machine and enter your Remote Access Code (3 digits followed by l), the system will give two short beeps and you must enter a remote command. Remote commandsOperation details 95Change the fax forwarding or fax storage settings 1 OFF You can choose Off after you have retrieved or erased all your messages. 2 Fax forwarding One long beep means the change is accepted. If you hear three short beeps, you cannot change because the conditions have not been met (for example, registering a fax forwarding number). You can register your fax forwarding number by entering 4. (See Changing the fax forwarding number on page 64.) Once you have registered the number, fax forwarding will work. 4 Fax forwarding number 6 Fax storage 96Retrieve a fax 2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax message(s). (See Retrieving fax messages on page 64.) 3 Erase faxes from the memory If you hear one long beep, fax messages have been erased from the memory. 97Check the receiving status 1 Fax You can check whether your machine has received any faxes. If yes, you will hear one long beep. If no, you will hear three short beeps. 98Change the receive mode 1 External TAD If you hear one long beep, your change has been accepted. 2 Fax/Tel 3 Fax Only 90ExitPress 9, 0 to exit remote retrieval. Wait for the long beep, then replace the handset.
66 10 Fax reports10 Some fax reports (transmission verification and fax journal) can be printed automatically or manually. Transmission verification report10 You can use the transmission report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (shown as “OK”). If you select On or On+Image, the report will print for every fax you send. If you send a lot of faxes to the same place, you may need more than the job numbers to know which faxes you must send again. Selecting On+Image or Off+Image will print a section of the fax’s first page on the report to help you remember. When the verification report is turned Off or to Off+Image, the report will only print if there is a transmission error. aPress Menu, 2, 4, 1. 24.Report Setting 1.XMIT Report aOff bOff+Image Select ab & OK bPress a or b to select On, On+Image Off or Off+Image. Press OK. cPress Stop/Exit. Fax journal10 You can set the machine to print a fax journal (activity report) at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). The default setting is Every 50 Faxes, this means that your machine will print the journal when the machine has stored 50 jobs. If you set the interval to Off, you can still print the report by following the steps on the next page. aPress Menu, 2, 4, 2. 24.Report Setting 2.Journal Period aEvery 50 Faxes bEvery 6 Hours Select ab & OK bPress a or b to choose an interval. Press OK. If you choose 7 days, you will be asked to choose a day when you want the 7 day countdown to begin. cEnter the time to begin printing, in 24 hour format. Press OK. For example: enter 19:45 for 7:45 PM. dPress Stop/Exit. If you select 6, 12, 24 hours, 2 or 7 days, the machine will print the report at the selected time and then erase all jobs from its memory. If the machine’s memory becomes full with 200 jobs before the time you selected has passed, the machine will print the journal early and then erase all jobs from memory. If you want an extra report before it is due to print, you can print it manually without erasing the jobs from memory. Printing reports10
Printing reports 67 10 Reports10 The following reports are available: 1XMIT Verify Displays the Transmission Verification Report for your last 200 outgoing faxes at most and prints the last report. 2Help List Prints a list of commonly used functions to help you program your machine. 3Tel Index List Prints a list of names and numbers stored in the One-Touch and Speed-Dial memory in numerical or alphabetical order. 4Fax Journal Prints a list of information about your last 200 incoming and outgoing faxes. (TX: transmit.) (RX: receive.) 5User Settings Print a list of your current settings. 6Network Config Lists your network settings. 7Order Form You can print an accessories order form to fill out and send to your Brother dealer. How to print a report10 aPress Menu, 5. 5.Print Reports 1.XMIT Verify 2.Help List 3.Tel Index List Select ab & OK bChoose one of the options below: „Press a or b to select the report you want. Press OK. „Enter the number of the report you want to print. For example, press 2 to print the help list. cPress Start.
68 11 Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling. Polling receive11 Polling receive lets you call another fax machine to receive a fax. aMake sure you are in Fax mode . bPress Menu, 2, 1, 8. 21.Setup Receive 8.Polling RX aStandardbSecure Select ab & OK cPress a or b to select Standard. Press OK. dEnter the fax number you are polling. Press Start. Secure polling11 Secure Polling lets you restrict who can get the documents you set up to be polled. Secure Polling only works with Brother fax machines. If you want to get a fax from a secured Brother machine you have to enter the secure code. aMake sure you are in Fax mode . bPress Menu, 2, 1, 8. cPress a or b to select Secure. Press OK. dEnter a four-digit secure code. Press OK. This is the security code of the fax machine you are polling. eEnter the fax number you are polling. fPress Start. Delayed polling11 Delayed polling lets you set the machine to begin polling receive at a later time. You can only set up one delayed polling operation. aMake sure you are in Fax mode . bPress Menu, 2, 1, 8. cPress a or b to select Timer. Press OK. dEnter the time (in 24-hour format) you want to begin polling. Press OK. For example, enter 21:45 for 9:45 PM. eEnter the fax number you are polling. Press Start. The machine makes the polling call at the time you entered. Polling11
Polling 69 11 Sequential polling11 Sequential polling lets you request documents from several fax machines in one operation. aMake sure you are in Fax mode . bPress Menu, 2, 1, 8. 21.Setup Receive 8.Polling RX aStandard bSecure Select ab & OK cPress a or b to choose Standard, Secure or Timer. Press OK. dChoose one of the options below. „If you selected Standard go to e. „If you selected Secure, enter a four-digit number, press OK, go to e. „If you selected Timer, enter the time (in 24-hour format) you want to begin polling and press OK, go to e. eSpecify the destination fax machines you want to poll by using One-Touch, Speed-Dial, Search, a Group and or the dial pad. You must press OK between each location. fPress Start. The machine polls each number or group in turn for a document. Press Stop/Exit while the machine is dialling to cancel the polling process. To cancel all sequential polling receive jobs, press Menu, 2, 6. Polled transmit11 Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it. Setup for polled transmit11 aMake sure you are in Fax mode . bLoad your document. cPress Menu, 2, 2, 6. 22.Setup Send 6.Polled TX aStandard bSecure Select ab & OK dPress a or b to select Standard. Press OK. Setup for polled transmit with a secure code11 Secure Polling lets you restrict who can get the documents you set up to be polled. Secure Polling only works with Brother fax machines. If another person wants to retrieve a fax from your machine they will have to enter the secure code. aMake sure you are in Fax mode . bLoad your document. cPress Menu, 2, 2, 6. 22.Setup Send 6.Polled TX aStandard bSecure Select ab & OK dPress a or b to select Secure. Press OK. eEnter a four-digit number. Press OK.