Brother 8460 N Manual

							Phone and external devices
51
7
Telephone Answer Code7
If you receive a voice call and the machine is 
in F/T mode, it will start to sound the F/T 
(double) ring after the initial ring delay. If you 
pick up the call on an extension phone you 
can turn the F/T ring off by pressing #51 
(make sure you press this between the rings).
Changing the remote codes7
The preset fax receive code is l51. The 
preset telephone answer code is #51. If you 
are always disconnected when accessing 
your external TAD, try changing the 
three-digit remote codes, for example ### 
and 555.
aMake sure you are in Fax mode  .
bPress Menu 2, 1, 4. 
21.Setup Receive
4.Remote Codes
aOn
bOff
Select 
ab & OK
cPress a or b to select On or Off. 
Press OK.
dIf you selected On in c, enter the new 
fax receive code. 
PressOK.
eEnter the new telephone answer code. 
Press OK.
fPress Stop/Exit. 
						

							52
8
How to Dial8
Manual dialling8
Use the keypad to enter all the digits of the 
telephone number.
One-Touch dialling8
Press the One-Touch key that stores the 
number you want to call. 
 
To dial One-Touch numbers 21 to 40, hold 
down Shift as you press the One-Touch key.
Speed-Dialling8
Hold down Shift as you press 
Search/Speed Dial and then the three-digit 
Speed-Dial number. 
 
Three-digit number
Note
If the LCD shows Not Registered 
when you enter a One-Touch or a Speed-
Dial number, it means that a number is not 
stored there.
 
Dialling and storing numbers8 
						

							Dialling and storing numbers
53
8
Search8
You can search alphabetically for names you 
have stored in the One-Touch and Speed-
Dial memories. 
aPress Search/Speed Dial.
bPress the dial pad key for the first letter 
of the name.
(Use the chart Entering Text on page 
146 to help you enter letters.) 
Press OK.
cPress a or b to scroll until you find the 
name you are looking for.
PressOK.
Note
You can press Resolution to change 
the displayed resolution.
 
dPress Start. 
LDAP (Lightweight Directory 
Access Protocol) Search 
(MFC-8860DN and 
MFC-8870DW only)8
If the machine is connected to your LDAP 
server, you can search for information such 
as fax numbers and E-mail addresses from 
your server. (For details about how to set up 
LDAP see the Network User’s Guide on the 
CD-ROM.)
Fax redial8
If you are sending a fax automatically and the 
line is busy, the machine will automatically 
redial up to three times at five minute 
intervals.
If you are sending a fax manually and the line 
is busy, press Redial/Pause, wait for the 
other fax machine to answer, and then press 
Start to try again. If you want to make a 
second call to the last number dialled, you 
can save time by pressing Redial/Pause and 
Start.
Redial/Pause only works if you dialled from 
the control panel. 
						

							Chapter 8
54
Storing numbers8
You can set up your machine to do the 
following types of easy dialling: One-Touch, 
Speed-Dial and Groups for Broadcasting 
faxes. You can also specify the default 
resolution for each One-Touch and Speed-
Dial number. When you dial a quick-dial 
number, the LCD shows the name you stored 
or the number. A scan profile can also be 
stored along with the fax number or E-mail 
address.
If you lose electrical power, the quick-dial 
numbers stored in the memory will not be lost.
A scan profile is the resolution and other scan 
settings that you choose when you store a 
number. For example, you will be asked to 
select Standard, Fine, S.Fine or Photo if you 
have selected the Fax/Tel option. Or, you will 
be asked to select B/W 200 dpi, 
B/W 200x100 dpi, Color 150 dpi, 
Color 300 dpi or Color 600 dpi if you selected 
the E-Mail option.
Storing a pause8
Press Redial/Pause to insert a 2.8-second 
pause between numbers. If you are dialling 
overseas, you can press Redial/Pause as 
many times as needed to increase the length 
of the pause.
Storing One-Touch dial 
numbers8
Your machine has 20 One-Touch keys where 
you can store 40 fax or phone numbers, E-
mail addresses for automatic dialling. To 
access numbers 21 to 40, hold down Shift as 
you press the One-Touch key.
 
MFC-8460N:8
aPress Menu, 2, 3, 1. 
23.Set Quick-Dial
1.One-Touch Dial
One-Touch:
Select One-Touch
bPress the One-Touch key where you 
want to store a number.
cEnter the phone or fax number (up to 20 
characters). Press OK.
dChoose one of the options below:
„Enter the name using the dial pad 
(up to 15 characters). Use the chart 
on Entering Text on page 146 to help 
you enter letters. Press OK.
„Press OK to store the number 
without a name. 
						

							Dialling and storing numbers
55
8
eChoose one of the options below:
„If you want to change the fax 
resolution, press a or b to select 
Std, Fine, S.Fine or Photo. 
Press OK.
„Press OK if you don’t want to change 
the resolution.
fChoose one of the options below:
„To store another One-Touch number 
go to b.
„To finish storing One-Touch 
numbers press Stop/Exit.
MFC-8860DN and MFC-8870DW only: 8
aPress Menu, 2, 3, 1. 
23.Set Quick-Dial
1.One-Touch Dial
One-Touch:
Select One-Touch
bPress the One-Touch key where you 
want to store a number.
cPress a or b to select Fax/Tel, 
E-Mail or IFAX. Press OK.
dChoose one of the options below:
„Enter the number (up to 20 
characters) if you selected Fax/Tel. 
Press OK.
„Enter the E-mail address (up to 60 
characters) if you selected E-Mail 
or IFAX. Use the chart Entering Text 
on page 146 to help you enter letters. 
Press OK.
Note
If you selected E-Mail and save the 
E-mail address, you can only use the 
E-mail address when you are in Scan 
mode. If you selected IFAX and save the 
E-mail address, you can only use E-mail 
address when you are in Fax mode.
 
eChoose one of the options below:
„Enter the name using the dial pad 
(up to 15 characters). Press OK.
„Press OK to store the number or
E-mail address without a name.
fChoose one of the options below:
„If you selected Fax/Tel at c, press 
a or b to select Std, Fine, S.Fine 
or Photo. Press OK and then 
go to h.
„If you selected E-Mail at c, press 
a or b to select B/W 200dpi, B/W 
200x100dpi, Color 150dpi, 
Color 300dpi, or Color 600dpi. 
Press OK and then go to g.
„If you selected IFAX at c, press a 
or b to select Std, Fine or Photo. 
Press OK and then go to h.
„Press OK if you don’t want to change 
the default resolution. Go toh.
gChoose one of the options below:
If you selected Black & White at f, 
select the file format (TIFF or PDF) that 
will be used to send to your PC. 
If you selected Colour at f, select the 
file format (PDF or JPEG) that will be 
used to send your PC. 
hChoose one of the options below:
„To store another One-Touch number 
go to b.
„To finish storing One-Touch 
numbers press Stop/Exit.
Note
When you do a broadcast and you have 
saved a scan profile along with the 
number or E-mail address, the scan profile 
of the One-Touch, Speed-Dial or Group 
number your chose first will be applied to 
the broadcast.
  
						

							Chapter 8
56
Storing Speed-Dial numbers8
You can store your frequently used numbers 
as Speed-Dial numbers. The machine can 
store 300 Speed-Dial numbers.
MFC-8460N:8
aPress Menu, 2, 3, 2. 
23.Set Quick-Dial
2.Speed-Dial
Speed-Dial? #
Enter & OK Key
bUse the dial pad to enter a three-digit 
Speed-Dial location number (001-300). 
Press OK.
cEnter the phone or fax number (up to 20 
characters). Press OK.
dChoose one of the options below:
„Enter the name using the dial pad 
(up to 15 characters). Use the chart 
Entering Text on page 146 to help 
you enter letters. Press OK.
„Press OK to store the number 
without a name.
eChoose one of the options below:
„To store the fax resolution, press a 
or b to select Std, Fine, S.Fine or 
Photo. Press OK.
„Press OK if you don’t want to change 
the default resolution.
fChoose one of the options below:
„To store another Speed-Dial number 
go to b.
„To finish storing Speed-Dial 
numbers press Stop/Exit.
MFC-8860DN and MFC-8870DW only:8
aPress Menu, 2, 3, 2. 
23.Set Quick-Dial
2.Speed-Dial
Speed-Dial? #
Enter & OK Key
bUse the dial pad to enter a three-digit 
Speed-Dial location number (001-300). 
Press OK.
cPress a or b to select Fax/Tel, 
E-Mail or IFAX. Press OK.
dChoose one of the options below:
„Enter the number (up to 20 
characters) when you select 
Fax/Tel. 
„Enter the E-mail address (up to 60 
characters) when you select E-Mail 
or IFAX. Use the chart Entering Text 
on page 146 to help you enter letters. 
Press OK.
Note
If you selected E-Mail and save the 
E-mail address, you can only use the 
E-mail address when you are in Scan 
mode. If you selected IFAX and save the 
E-mail address, you can only use E-mail 
address when you are in Fax mode.
 
eChoose one of the options below:
„Enter the name using the dial pad 
(up to 15 characters). Press OK.
„Press OK to store the number or E-
mail address without a name. 
						

							Dialling and storing numbers
57
8
fChoose one of the options below:
„If you selected Fax/Tel at c, press 
a or b to select Std, Fine, S.Fine 
or Photo. Press OK and then go to 
h.
„If you selected E-Mail at c, press 
a or b to select B/W200x100, 
B/W200dpi, Color150dpi, 
Color300dpi or Color600dpi. 
Press OK and then go to g.
„If you selected IFAX at c, press a 
or b to select Std, Fine or Photo. 
Press OK and then go to h.
„Press OK if you don’t want to change 
the default resolution. Go toh.
gIf you selected Black & White at f, 
select the file format (TIFF or PDF) that 
will be used to send to your PC. 
If you selected Colour at f, select the 
file format (PDF or JPEG) that will be 
used to send your PC. 
hChoose one of the options below:
„To store another Speed-Dial number 
go to b.
„To finish storing Speed-Dial 
numbers press Stop/Exit.
Note
When you do a broadcast and you have 
saved a scan profile along with the 
number or E-mail address, the scan profile 
of the One-Touch, Speed-Dial or Group 
number your chose first will be applied to 
the broadcast.
 
Changing One-Touch and 
Speed-Dial numbers8
If you try to store a One-Touch or Speed-Dial 
number over an existing number, the LCD will 
show the name or number already stored 
there.
aDo one of the following:
„To change the stored number, press 
1.
„To exit without making a change, 
press 2.
 
23.Set Quick-Dial
   #005:MIKE
a1.Change
b2.Exit
Select ab & OK
(MFC-8460N) Go to c.
(MFC-8860DN and MFC-8870DW)
Go to b.
b(MFC-8860DN and MFC-8870DW only) 
Press a or b to select Fax/Tel, 
E-Mail or IFAX. 
Press OK.
cPress d or c to position the cursor 
under the character you want to change, 
and then press Clear/Back to delete it. 
Repeat for each character you want to 
delete.
dEnter a new number or character.
Press OK.
eFollow the directions for Storing One-
Touch Dial numbers and Storing Speed-
Dial numbers. (See Storing One-Touch 
dial numbers on page 54 and Storing 
Speed-Dial numbers on page 56.) 
						

							Chapter 8
58
Setting up Groups for 
broadcasting8
If you often want to send the same fax 
message to many fax numbers you can set 
up a group. 
Groups are stored on a One-Touch key or a 
Speed-Dial number. Each group uses up a 
One-Touch key or a Speed-Dial location. You 
can then send the fax message to all the 
numbers stored in a group just by pressing a 
One-Touch key or entering a Speed-Dial 
number, and then pressing Start.
Before you can add numbers to a group, you 
need to store them as One-Touch or Speed-
Dial numbers. You can have up to 20 small 
groups, or you can assign up to 339 numbers 
to one large group.
aPress Menu, 2, 3, 3. 
23.Set Quick-Dial
3.Setup Groups
Group Dial:
Press Speed-Dial...
bChoose an empty location where you 
want to store the group in one of the 
following ways:
„Press a One-Touch key.
„Hold down Shift as you press 
Search/Speed Dial, and then enter 
the three-digit Speed-Dial location. 
Press OK.
cUse the dial pad to enter a group 
number (1 to 20). Press OK.
(MFC-8460N) Go to e.
(MFC-8860DN and MFC-8870DW)
Go to d.
d(MFC-8860DN and MFC-8870DW only) 
Press a or b to select Fax/IFAX or 
E-Mail. Press OK.
eThe LCD will display your chosen One-
Touch numbers with a l and Speed-
Dial numbers with a # (for example 
l006, #09).
To add One-Touch or Speed-Dial 
numbers follow the instructions below:
„For One-Touch numbers, press the 
One-Touch keys one after the other. 
„For Speed-Dial numbers, hold down 
Shift as you press 
Search/Speed Dial, and then enter 
the three-digit Speed-Dial location.
fPress OK when you have finished 
adding numbers.
gDo one of the following:
„Enter the name using the dial pad 
(up to 15 characters). Use the chart 
Entering Text on page 146 to help 
you enter letters. Press OK.
„Press OK to store the group or E-
Mail address without a name.
hChoose one of the options below: 
(MFC-8460N)
„To store the fax resolution, 
press a or b to select Std, Fine, 
S.Fine or Photo.
Press OK.
„Press OK If you don’t want to change 
the default resolution.
(MFC-8860DN and MFC-8870DW)
„If you selected Fax/IFAX in d, 
press a or b to select Std, Fine, 
S.Fine or Photo.
Press OK and then go to j.
„If you selected E-Mail in d, 
press a or b to select B/W200dpi 
or B/W200x100. 
Press OK and then go to i.
„Press OK if you dont want to change 
the default resolution. Go to j.
Note
If you have selected Fax/IFAX in d 
and added One-Touch or Speed-Dial 
numbers that are stored as ‘IFAX’, you 
cannot select S.Fine.
  
						

							Dialling and storing numbers
59
8
iSelect the file format (TIFF or PDF) that 
will be used to send to your computer. 
jDo one of the following:
„To store another group for 
broadcasting, go to b.
„To finish storing groups for 
broadcasting, press Stop/Exit.
Combining Quick-Dial 
numbers8
You can combine more than one Quick-Dial 
number when you dial. This feature may be 
useful if you need to dial an access code for 
a cheaper rate long distance carrier.
For example, you might have stored ‘555’ on 
Speed-Dial 003 and ‘7000’ on Speed-Dial 
002. You can use them both to dial ‘555-7000’ 
if you press the following keys:
Hold down Shift as you press Search/Speed 
Dial, 003, 
Hold down Shift as you press Search/Speed 
Dial, 002 and Start.
Numbers can be added manually by entering 
them on the dial pad:
Hold down Shift as you press 
Search/Speed Dial, 003, 7001 (on the dial 
pad), and Start.
This would dial ‘555-7001’. You can also add 
a pause by pressing the Redial/Pause key.
Tone or Pulse8
If you have a Pulse dialling service, but need 
to send Tone signals (for example, for 
telephone banking), follow the instructions 
below. If you have Touch Tone service, you 
will not need this feature to send tone signals.
aLift the handset of the external phone.
bPress # on the machine’s control panel. 
Any digits dialled after this will send tone 
signals.
When you hang up, the machine will 
return to the Pulse dialling service. 
						

							60
9
Remote fax options let you receive faxes 
while you are away from the machine.
You can only use one fax option at a time.
Fax forwarding9
The fax forwarding feature lets you 
automatically forward your received faxes to 
another machine. If you select Backup Print 
On, the machine will also print the fax.
aPress Menu, 2, 5, 1. 
25.Remote Fax Opt
1.Forward/Store
aOff
bFax Forward
Select 
ab & OK
bPress a or b to select Fax Forward. 
Press OK.
The LCD will ask you to enter the fax 
number you want your faxes to be 
forwarded to.
cEnter the forwarding number using dial 
pad (up to 20 digits), using a One-Touch 
Key or using Search/Speed Dial and 
the three-digit location.
Note
If you store a group on a One-Touch Key 
or a Speed Dial location, the faxes will be 
forwarded to several fax numbers.
 
dPress OK.
ePress a or b to select On or Off. 
25.Remote Fax Opt
   Backup Print
a    Offb    On
Enter & OK Key
Press OK.
fPress Stop/Exit.
Note
If you select Backup Print On, the machine 
will also print the fax at your machine so 
you will have a copy. This is a safety 
feature in case there is a power failure 
before the fax is forwarded or a problem at 
the receiving machine. The machine can 
store faxes to up to 4 days if there is a 
power failure. After 4 days, the faxes in the 
machine’s memory will be deleted.
 
Remote fax options9