Brother 8460 N Manual

							Loading documents and paper
11
2
Using the scanner glass2
You can use the scanner glass to fax, scan, 
or copy the pages of a book or single sheets 
of paper. Documents can be up to 215.9 mm 
wide to 355.6 mm long (8.5 inches wide to 
14 inches long).
To use the scanner glass, the ADF must be 
empty.
aLift the document cover. 
bUsing the document guidelines on the 
left, centre the document face down on 
the scanner glass.
cClose the document cover.
CAUTION 
If the document is a book or is thick, do not 
slam the cover or press on it.
 
Acceptable paper and 
other media
2
Print quality may vary according to the type of 
paper you use.
You can use the following types of media: 
plain paper, transparencies, labels or 
envelopes.
For best results, follow the instructions below:
„Use paper made for plain paper copying. 
„Use paper that is 75 to 90 g/m
2 (20 to 
24 lb).
„Use labels or transparencies which are 
designed for use in laser printers.
„When using transparencies remove each 
sheet immediately to prevent smudging or 
paper jams.
„Let printed paper cool down before 
removing it from the output tray.
„Use long grain paper with a neutral Ph 
value, and a moisture content around 5%.
Recommended media2
To get the best print quality, we suggest using 
the following paper.
Paper TypeItem
Plain paper
Xerox Premier 80 g/m
2
Xerox Business 80 g/m2
M-real DATACOPY 80 g/m2
Recycled paper Xerox Recycled Supreme
Transparency 3M CG 3300
Labels Avery laser label L7163 
						

							Chapter 2
12
Handling and using media2
„Store paper in its original packaging, and 
keep it sealed. Keep the paper flat and 
away from moisture, direct sunlight and 
heat.
„Avoid touching either side of 
transparencies, as this can decrease the 
print quality.
„Only use transparencies recommended 
for laser printing.
„Only use sharply creased envelopes.
Improper Setup 
Do not use any of the following paper, as 
they will cause paper feed problems: 
damaged, coated, curled, wrinkled, highly 
textured, irregularly shaped, or paper which 
has previously been printed on by a printer.
 
14 mm (0.08 in.) or longer
 
 
						

							Loading documents and paper
13
2
Paper capacity of the paper tray2
Paper sizePaper typesNo. of sheets
Paper Tray 
(Tray #1)A4, Letter, Executive, A5, 
A6, B5 and B6Plain paper, Recycled 
paper and Bond paperup to 250 
[80 g/m
2 (20 lb)]
Transparency  up to 10
Multi-purpose tray
(MP tray)Width: 69.9 to 215.9 mm 
(2.75 to 8.5 in.)
Length: 116.0 to 406.4 mm 
(4.57 to 16.0 in.)Plain paper, Recycled 
paper, Bond paper, 
Envelope and Labels up to 50 
[80 g/m
2 (20 lb)]
Transparency up to 10
Paper Tray 
(Tray #2)A4, Letter, Executive, A5, 
B5 and B6 Plain paper, Recycled 
paper and Bond paperup to 250 [80 g/m
2] 
						

							
Chapter 2
14
Loading paper, and 
other media
2
When printing on plain paper 60 to 105 g/m2 
(16 to 28 lb) or laser transparencies use the 
paper tray. 
For printing on other types of media use the 
MP tray (Multi purpose tray).
Loading paper2
aUnfold the output paper tray support 
flap.
bPull the paper tray completely out of the 
machine.
 
cWhile pressing the blue paper-guide 
release lever (1), slide the paper guides 
to fit the paper size. Make sure that the 
guides are firmly in the slots. 
 
dFan the stack of paper well to avoid 
paper feeding problems.
 
eInsert the paper into the paper tray with 
the top edge of the paper first, and the 
print side down.
Make sure that the paper is flat in the 
tray and below the maximum paper 
mark (1).
 
fPush the paper tray firmly back into the 
machine.
 
1
1
1 
						

							Loading documents and paper
15
2 Loading envelopes and other 
media2
Use the MP tray when printing envelopes, 
labels, and thick paper.
aOpen the MP tray and lower it gently. 
bPull out the MP tray support. 
cInsert the media into the MP tray with 
the top edge first and the printing side 
face up.
Loading Envelopes2
Before loading, press the corners and sides 
of the envelopes to make them as flat as 
possible.
 
CAUTION 
Do not use any of the following types of 
envelope, as they will cause paper feed 
problems:
1 Envelopes with a baggy construction.
2 Embossed envelopes (those with a 
raised surface).
3 Envelopes with clasps or staples.
4 Envelopes that are pre-printed on the 
inside.
 
Glue 2Rounded 
flap
 2
Double 
flap
 2
Triangular 
flap
 2 
						

							Chapter 2
16
Printable Area2
Printable Area for copies2
The printable area of your machine begins at 
approximately 3 mm (0.12 in.) from the top 
and bottom and 2.05 mm (0.08 in.) from both 
sides of the paper.
 
13mm (0.12in.)
22.05 mm (0.08 in.)
Note
This printable area shown above is for a 
single copy or a 1 in 1 copy using A4 size 
paper. The printable area changes with 
the paper size.
 
Printable Area when printing from a 
computer
2
When using the default driver the printable 
area is smaller than the paper size, as shown 
below.
Portrait
 
14.23 mm (0.16 in.)
26.01 mm (0.24 in.)
Landscape
 
14.23 mm (0.16 in.)
25mm (0.19in.)
Note
The printable area shown above is for A4 
size paper. The printable area changes 
with the paper size.
 
2
2
1
1
2
2
1
1
2
2
1
1 
						

							17
3
3
Mode timer3
The machine has three mode keys on the 
control panel: Fax, Scan, and Copy. 
You can set how much time the machine 
takes after the last Copy or Scan operation to 
return to Fax mode. If you select Off, the 
machine will stay in the mode you used last. 
This setting also sets the time the machine 
will change from individual user to public user 
when using Secure Function Lock. See 
Switching Users on page 27.
 
aPress Menu, 1, 1 
11.Mode Timer
a0 Sec
30 Secs
b1 Min
Select 
ab & OK
bPress a or b to select 0 Sec, 
30 Secs, 1 Min, 2 Mins, 5 Mins or 
Off. Press OK.
cPress Stop/Exit.
Paper settings3
Paper Type3
Set up the machine for the type of paper you 
are using. This will give you the best print 
quality.
aChoose one of the options below:
„To set the paper type for the 
MP Tray press Menu, 1, 2, 1. 
„To set the paper type for Tray#1 
press Menu, 1, 2, 2.
„ To set the paper type for Tray#2 
press Menu, 1, 2, 3 if you installed 
the optional tray.
 
12.Paper Type
1.MP Tray
aPlain
bThick
Select 
ab & OK
bPress a or b to select Thin, Plain, 
Thick, Thicker, Transparency or 
Recycled Paper. Press OK.
cPress Stop/Exit.
Note
• Transparency is not available for the 
optional Tray #2.
• You can choose Transparency only if 
A4, Letter, Legal or Folio size was 
chosen as the paper size.
 
General setup3 
						

							Chapter 3
18
Paper Size3
You can use nine sizes of paper for printing 
copies: A4, Letter, Legal, Executive, A5, A6, 
B5, B6 and Folio, and four sizes for printing 
faxes: A4, Letter, Legal or Folio. 
When you change the type of paper you load 
in the machine, you will also need to change 
the setting for paper size at the same time. 
This is so your machine can fit an incoming 
fax onto the page.
aChoose one of the options below:
„To set the paper size for the 
MP Tray press Menu, 1, 3, 1. 
„To set the paper size for Tray#1 
press Menu, 1, 3, 2. 
„To set the paper size for Tray#2 
press Menu, 1, 3, 3 if you installed 
the optional tray.
 
13.Paper Size
1.MP Tray
aA4
bLetter
Select 
ab & OK
bPress a or b to select A4, Letter, 
Legal, Executive, A5, A6, B5, B6, 
Folio or Any.
Press OK.
cPress Stop/Exit.
Note
•Legal, Folio and Any appear only when 
you select the MP tray (Menu, 1, 3, 1).
• A6 size is not available for the optional 
Tray #2.
• If you select Any for the MP Tray Paper 
Size: You must choose MP Only for the 
Tray Use setting. You cannot use the Any 
Paper Size selection for the MP tray when 
making N in 1 copies. You must choose 
one of the other available Paper Size 
selections for the MP tray.
 
Tray use in Copy mode3
You can change the default tray priority that 
the machine will use for printing copies. 
When you select Tray#1 Only, MP Only or 
Tray#2 Only
 1, the machine takes paper 
only from that tray. If the selected tray is out 
of paper, No Paper will appear on the LCD. 
Insert the paper in the empty tray.
When you select T1>T2>MP, the machine 
takes paper from Tray #1 until it is empty, 
then from Tray #2, then from the MP tray. 
When you select MP>T1>T2, the machine 
takes paper from the MP tray until it is empty, 
then from Tray #1, then from Tray #2.
To change the tray settings follow the 
instructions below:
aPress Menu, 1, 7, 1. 
17.Tray Use
1.Copy
aTray#1 Only
bMP Only
Select ab & OK
bPress a or b to select Tray#1 Only, 
Tray#2 Only 1, MP Only, 
MP>T1>T2 1 or T1>T2 1>MP. Press OK.
1Tray#2 Only and T2 appear only if the 
optional tray is installed.
cPress Stop/Exit.
Note
• When loading the documents from the 
ADF and MP>T1>T2 or T1>T2>MP is 
selected, the machine looks for the tray 
with the most suitable paper and takes 
paper from that tray. If no tray has suitable 
paper, the machine takes paper from the 
tray with the highest priority.
• When using the scanner glass, your 
document is copied from the tray with the 
highest priority even if more suitable paper 
is in another paper tray.
  
						

							General setup
19
3
Tray use in Fax mode3
You can change the default tray priority that 
the machine will use for printing received 
faxes.
When you select Tray#1 Only, MP Only or 
Tray#2 Only
 1, the machine takes paper 
only from that tray. If the selected tray is out 
of paper, No Paper will appear on the LCD. 
Insert the paper in the empty tray.
When you select T1>T2>MP, the machine 
takes paper from Tray #1 until it is empty, 
then from Tray #2, then from the MP tray. 
When you select MP>T1>T2, the machine 
takes paper from the MP tray until it is empty, 
then from Tray #1, then from Tray #2.
Note
• You can use four sizes of paper for 
printing faxes: A4, Letter, Legal or Folio. 
When a suitable size is not in any of the 
trays received faxes will be stored in the 
machine
’s memory and 
Check Paper Size will appear on the 
LCD. For details, see Check Paper Size 
on page 106.
• If the tray is out of paper and received 
faxes are in the machine
’s memory, 
No Paper will appear on the LCD. Insert 
paper in the empty tray.
 
aPress Menu, 1, 7, 2. 
17.Tray Use
2.Fax
aTray#1 OnlybMP Only
Select 
ab & OK
bPress a or b to select Tray#1 Only, 
Tray#2 Only, MP Only, MP>T1>T2 1 
or T1>T2 1>MP. Press OK.
1Tray#2 Only and T2 appear only if the 
optional tray is installed.
Tray use in Print mode3
You can change the default tray the machine 
will use for printing from your computer.
aPress Menu, 1, 7, 3. 
17.Tray Use
3.Print
aTray#1 Only
bMP Only
Select 
ab & OK
bPress a or b to select Tray#1 Only, 
Tray#2 Only 1, MP Only, MP>T1>T2 
1
 or T1>T2 1>MP. Press OK.
1Tray#2 Only and T2 appear only if the 
optional tray is installed.
Note
• The setting in the printer driver will take 
priority over the setting made on the 
control panel. 
• If the control panel is set to 
Tray#1 Only, Tray#2 Only, MP Only 
or MP>T1>T2 and you choose ‘Auto 
Select’ in the printer driver, the tray use 
will be MP>T1>T2.
If the control panel is set to T1>T2>MP and 
you choose ‘Auto Select’ in the printer 
driver, the tray use will remain T1>T2>MP.
  
						

							Chapter 3
20
Volume Settings3
Ring volume3
You can select a ring volume level from a 
range of settings, from High to Off.
While in Fax mode press   or   to 
adjust the volume level. The LCD shows the 
current setting, and each key press will 
change the volume to the next. The machine 
will keep the new setting until you change it.
You can also change the volume through the 
menu, by following the instructions below:
aPress Menu, 1, 4, 1. 
14.Volume
1.Ring
aMedbHigh
Select 
ab & OK
bPress a or b to select Off, Low, Med or 
High. Press OK.
cPress Stop/Exit.
Beeper volume3
When the beeper is on, the machine will beep 
when you press a key, make a mistake, or 
after you send or receive a fax. You can 
select a range of volume levels, from High to 
Off.
aPress Menu, 1, 4, 2. 
14.Volume2.Beeper
aMed
bHigh
Select ab & OK
bPress a or b to select Off, Low, Med or 
High. Press OK.
cPress Stop/Exit.
Speaker volume3
You can select a range of speaker volume 
levels, from High to Off.
You can change the volume through the 
menu, by following the instructions below:
aPress Menu, 1, 4, 3. 
14.Volume
3.SpeakeraMed
bHigh
Select 
ab & OK 
bPress a or b to select Off, Low, Med or 
High. Press OK.
cPress Stop/Exit.
▲▲