Brother 8460 N Manual

							Section I
GeneralI
General information2
Loading documents and paper10
General setup17
Security features23 
						

							2
1
Using the 
documentation
1
Thank you for buying a Brother machine! 
Reading the documentation will help you 
make the most of your machine.
Symbols and conventions 
used in the documentation1
The following symbols and conventions are 
used throughout the documentation.
Accessing the 
complete User’s Guide
1
The printed User’s Guide does not contain all 
the information about your machine. The 
advanced features of the Printer, Network, 
Scanner, and PC Fax are explained in the 
complete User’s Guide that you can find on 
the CD-ROM.
Viewing documentation1
Viewing documentation (Windows®)1
To view the documentation, from the Start 
menu, point to  Brother, MFL Pro Suite  from 
the program group, and then click 
User’s Guide .
If you have not installed the software, you can 
find the documentation by following the 
instructions below:
aTurn on your PC. Insert the Brother 
CD-ROM labelled Windows® into your 
CD-ROM drive.
bIf the language selection screen 
appears, click your language.
cIf the model name screen appears, click 
your model name.The CD-ROM main 
menu will appear.
 
General information1
Bold Bold style indentifies keys on 
the machine control panel or 
computer screen.
Italics Italicized style emphasises an 
important point or refers you to 
a related topic.
Courier 
New Courier New font identifies the 
messages shown on the LCD 
of the machine.
 Warning icons tell you what to do to 
avoid the risk of injury.
 Electrical Hazard icons alert you to a 
possible electrical shock.
 Hot Surface icons warn you not to 
touch 
machine  parts that are hot.
 Caution icons tell you about 
procedures you must follow to 
prevent damaging the machine.
 Incorrect setup icons alert you to 
devices and operations that are not 
compatible with the machine.
 Note icons give useful tips. 
						

							General information3
1
If this window does not appear, use 
Windows
® Explorer to find and run the 
setup.exe program from the root 
directory of the Brother CD-ROM.
dClick  Documentation .
eClick the documentation you want to 
read:
„ Setup Guide : Setup and software 
installation instructions.
„ Users Guide : User’s Guide for 
stand-alone operations, Network 
User’s Guide, and Software User’s 
Guide.
„ PaperPort Users Guide : Document 
management software.
How to find Scanning instructions1
There are several ways you can scan 
documents. You can find the instructions as 
follows:
Software Users Guide:1
„ How to scan using Windows®
(For Windows® 98/98SE/Me/2000 
Professional and Windows
® XP)
„ Using ControlCenter2
(For Windows
® 98/98SE/Me/2000 
Professional and Windows
® XP)
„ Network Scanning
PaperPort® Users Guide:1
„Instructions for scanning directly from 
ScanSoft
® PaperPort®
How to find Internet FAX instructions
(MFC-8860DN and MFC-8870DW only)
1
You can find the instructions in the Network 
User’s Guide on the CD-ROM.
Viewing Documentation (Macintosh®)1
aTurn on your Macintosh®. Insert the 
Brother CD-ROM labelled Macintosh® 
into your CD-ROM drive. The following 
window will appear.
 
bDouble-click the  Documentation icon.
cIf the language selection screen 
appears, double-click your language.
dClick the documentation you want to 
read:
„ Setup Guide : Setup and Software 
installation instructions.
„ Users Guides : User’s Guide for 
stand-alone operations, Network 
User’s Guide, and Software User’s 
Guide. 
						

							Chapter 1
4
How to find Scanning instructions1
There are several ways you can scan 
documents. You can find the instructions as 
follows:
Software Users Guide:1
„Scanning from a Macintosh® (For Mac 
OS
® 9.1-9.2/Mac OS® X 10.2.4 or 
greater)
„Using ControlCenter2 (For Mac OS
® X 
10.2.4 or greater)
„Network Scanning (For Mac OS
® X 10.2.4 
or greater)
Presto!® PageManager® Users Guide:1
„Instructions for scanning directly from 
Presto!
® PageManager®
How to find Internet FAX instructions
(MFC-8860DN and MFC-8870DW only)
1
You can find the instructions in the Network 
User’s Guide on the CD-ROM. 
						

							General information
5
1
Control panel overview1
MFC-8460N, MFC-8860DN and MFC-8870DW have similar control keys.
 
1 One-Touch keys
These 20 keys give you instant access to 40 
previously stored numbers.
Shift
Lets you access One-Touch numbers 21 to 40 
when held down.
2 Status LED (light emitting diode)
The LED will flash and change colour 
depending on the machine’s status.
3 LCD (liquid crystal display)
Displays messages to help you use your 
machine.
4 Menu keys:
Menu
Accesses the main menu.
Clear/Back
Deletes entered data or lets you exit the 
menu.
OK
Selects a setting.
d or c
Scrolls backwards or forwards through menu 
selections. Changes the volume when in fax 
or standby mode.a or b
Scrolls through the menus and options.
5Dialpad
Used to enter telephone and fax numbers or to 
enter text.
The # key temporarily switches the dialling 
mode from Pulse to Tone during a telephone 
call.
6 Stop/Exit
Stops an operation or exits from a menu.
7Start
Starts sending a fax, making a copy or 
scanning.
12 3
9 10 11 
						

							Chapter 1
6
8 Copy keys
Duplex (MFC-8860DN and MFC-8870DW 
only)
Lets you print copies on both sides of the 
paper.
Contrast/Quality (MFC-8860DN and 
MFC-8870DW only)
Lets you change the quality or contrast for 
the next copy.
Contrast (MFC-8460N only)
Lets you change the contrast for the next 
copy.
Quality (MFC-8460N only)
Lets you change the quality for the next 
copy.
 Enlarge/Reduce
Reduces or enlarges copies.
Tray Select
Lets you change which tray will be used for 
the next copy.
Sort
Sorts multiple copies using the ADF.
N in 1
You can choose N in 1 to copy 2 or 4 pages 
onto one page.9 Mode keys
 FAX
Puts the machine in Fax mode.
 Scan
Puts the machine in Scan mode.
(For details about scanning, see Software 
User’s Guide on the CD-ROM.)
 Copy
Puts the machine in Copy mode.
34 56
987 
						

							General information
7
1
10 Fax and telephone keys
Tel/R
Lets you answer an incoming call on an 
external phone.
When connected to a PBX, you can use this 
key to gain access to an outside line, to recall 
an operator, or to transfer a call to another 
extension.
Resolution
Sets the resolution when sending a fax.
Search/Speed Dial
Lets you look up numbers stored in the 
dialling memory and LDAP server* 
(*MFC-8860DN and MFC-8870DW only). 
You can search the stored number 
alphabetically. 
It also lets you look up the stored number in 
Speed-Dial numbers by pressing Shift and 
Search/Speed-Dial simultaneously and 
then the three-digit number.
Redial/Pause
Redials the last number called. It also inserts 
a pause when programming quick dial 
numbers.
11 Print keys
Secure
You can print data saved in memory by 
entering your four-digit password.
Job Cancel
Press this key to cancel a print job and clear 
the machine’s memory. 
						

							Chapter 1
8
Status LED indications1
The Status LED (light emitting diode) will flash and change color depending on the machine’s 
status.
 
The LED indications shown in the table below are used in the illustrations in this chapter.
LED LED Status LED is off.
 
Green
 
Yellow
 
RedLED is on. 
Green
 
Yellow
 
RedLED is blinking.
LED Machine Status Description
 Sleep Mode The power switch is off or the machine is in Sleep mode.
 
GreenWarming Up The machine is warming up for printing.
 
GreenReady The machine is ready to print.
 
YellowReceiving Data The machine is either receiving data from the computer, 
processing data in memory or printing data.
 
YellowData Remaining in 
MemoryPrint data remains in the machine memory. 
						

							General information
9
1
Note
When the power switch is off or the machine is in Sleep mode, the LED is off. 
  
RedService error Follow the steps below.
1.  Turn off the power switch.
2. Wait a few seconds, and then turn it back on and try to print 
again.
If you cannot clear the error and see the same service call 
indication after turning the machine back on, please call your 
Brother dealer for service. 
 
RedCover open The front cover, back cover, fuser cover or document cover is 
open. Close the cover. 
Toner Life End Replace the toner cartridge with a new one. 
Paper error Put paper in the tray or clear the paper jam. Check the LCD 
message.
Scan lock Check that the scanner lock lever is released. 
Others Check the LCD message.
Out of memory Memory is full.  
						

							10
2
Loading documents2
All fax, scan and copy operations can be 
performed from the ADF or the scanner 
glass.
Using the ADF2
You can use the ADF (automatic document 
feeder) to fax, scan or copy sheets of paper. 
The ADF feeds each sheet one at a time.
When loading the ADF, make sure that 
documents written with ink are completely 
dry. 
Single-Sided Document
Documents must be from 148.0 to 215.9 mm 
wide (5.8 to 8.5 inches) wide and 148.0 to 
355.6 mm (5.8 to 14 inches) long, and of a 
standard weight (80 g/m
2 (20 lb)). 
2-Sided Document 
(MFC-8860DN and MFC-8870DW only)
When you load a 2-sided document, the 
document must be from 148.0 to 215.9 mm 
(5.8 to 8.5 inches) wide and 148.0 to 297.0 
mm (5.8 to 11.7 inches) long. 
For information on the capacity of the ADF 
see Specifications on page 148.
aUnfold the ADF document output 
support flap (1).
 
bFan the pages well.
cPlace your documents face up, top edge 
first in the ADF until you feel them touch 
the feed roller.
dAdjust the paper guides to fit the width of 
your documents.
 
CAUTION 
To avoid damaging your machine while 
using the ADF, do not pull on the document 
while it is feeding.
  
To scan non standard documents, see 
Using the scanner glass on page 11.
 
Loading documents and paper2
1