Brother 8460 N Manual

							Sending a fax
31
5 Sending a fax from the 
scanner glass5
You can use the scanner glass to fax the 
pages of a book, or a single page at a time. 
The documents can be up to Letter, A4 or 
Legal size. Press Stop/Exit to cancel a fax in 
progress.
aMake sure you are in Fax mode  .
bPut your document on the scanner 
glass.
cDial the fax number. See How to Dial on 
page 52.
dPress Start. 
eAfter the machine scans the page, the 
LCD will prompt you to choose one of 
the options below:
 
Flatbed Fax:
 Next Page?
a1.Yes
b2.No (Send)
Select ab & OK
„Press 1 to send another page. Go to 
f.
„Press 2 or Start to send the 
document. Go to g.
fPlace the next page on the scanner 
glass, press OK. Repeat e and f for 
each additional page.
 
Flatbed Fax:
Set Next Page
Then Press OK
gYour machine will automatically send 
the fax.
Note
When faxing multiple pages from the 
scanner glass, real time transmission 
should be set to Off.
 
Faxing legal size documents 
from the scanner glass5
When faxing legal size documents, you need 
to set the scan glass size to Legal/Folio, 
otherwise a portion of your faxes will be 
missing.
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 0. 
22.Setup Send
0.Glass Fax Size
aA4/LetterbLegal/Folio
Select 
ab & OK
cPress a or b to choose Legal/Folio.
Press OK.
dPress Stop/Exit.
Cancelling a fax in progress5
Press Stop/Exit to cancel a fax in progress. If 
the machine is already dialing or sending the 
fax you will also need to press 1 to confirm. 
						

							Chapter 5
32
Broadcasting5
Broadcasting lets you send the same fax 
message to more than one fax number. You 
can include Groups, One-Touch, Speed-Dial 
numbers and up to 50 manually dialled 
numbers in the same broadcast. For 
information see How to Dial on page 52.
You can broadcast up to 390 different 
numbers. This will depend on how many 
groups, access codes or credit card numbers 
you have stored, and on how many delayed 
or stored faxes in memory.
Note
Use the Search/Speed Dial to help you 
choose numbers easily.
 
aMake sure you are in Fax mode  .
bLoad your document.
cEnter a number. Press OK.
You can use either a One-Touch, 
Speed-Dial, a Group number, or a 
number manually entered using the dial 
pad. See How to Dial on page 52.
dRepeat c until you have entered all the 
fax numbers you want to broadcast to.
ePress Start.
After the broadcast is finished the machine 
will print a broadcast report to let you know 
the results.
Note
• The scan profile of the One-Touch, 
Speed-Dial or Group number you chose 
first will be applied to the broadcast.
• If the fax resolution of the fax number you 
chose first is S.Fine and you want to do 
a broadcast that includes IFAX, press 
Resolution, and then press a or b to 
select Std or Fine resolution. Press OK. 
Then follow the steps above.
 
Cancelling a Broadcast in 
progress5
While broadcasting you can cancel the fax 
currently being sent or the whole broadcast 
job.
aPress Menu, 2, 6.
The LCD will display the fax job currently 
being sent (e.g. #001:FRIENDS) and 
the broadcast job (e.g. Broadcast#001):
 
26.Remaining Jobsa#001 FRIENDS 
bBroadcast#001 
Select 
ab & OK
bPress ab to choose the job you want to 
cancel. 
Press OK.
cPress 1 to clear or 2 to exit. 
If you chose to only cancel the fax 
currently being sent in a, the machine 
will ask you if you want to cancel the 
broadcast. Press 1 to clear or 2 to exit.
dPress Stop/Exit. 
						

							Sending a fax
33
5
Additional sending 
operations
5
Sending faxes using multiple 
settings5
Before you send a fax, you can change any 
combination of these settings: contrast, 
resolution, overseas mode, delayed fax timer, 
polling transmission, real time, transmission 
or cover page settings.
aMake sure you are in Fax mode  .
After each setting is accepted, the LCD 
asks if you want to enter more settings:
 
22.Setup Send
Next?
a1.Yes
b2.No
Select 
ab & OK
bDo one of the following:
„To choose more settings, press 1. 
The LCD returns to the Setup Send 
menu.
„If you have finished choosing 
settings, press 2 and go to the next 
step.
Electronic cover page5
This feature will not work unless you have 
already programmed your Station ID. (See 
the Quick Setup Guide.) 
You can automatically send a cover page 
with every fax. Your cover page includes your 
Station ID, a comment, and the name stored 
in the One-Touch or Speed-Dial memory.
By choosing Next Fax:On you can also 
display the number of pages on the cover 
page.
You can choose one of the following preset 
comments, or you can store two personal 
comments, up to 27 characters long:
„Comment Off
„Please Call
„Urgent
„Confidential
Composing your own comments5
You can set up two comments of your own.
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 8. 
22.Setup Send
8.Coverpage Note
a5.b6.
Select 
ab & OK
cPress a or b to choose 5 or 6 to store 
your own comment. Press OK.
dEnter your own comment using the dial 
pad. Press OK.
Use the chart on page 146 for help entering 
characters.  
						

							Chapter 5
34
Send a cover page for the next fax5
If you want to send a cover page only for the 
next fax, your machine will ask you to enter 
the number of pages you are sending so it 
can be printed on the cover page.
aMake sure you are in Fax mode  .
bLoad your document.
cPress Menu, 2, 2, 7. 
22.Setup Send
7.Coverpg Setup
aNext Fax:OnbNext Fax:Off
Select 
ab & OK
dPress a or b to choose Next Fax:On 
(or Next Fax:Off). Press OK.
ePress a or b to choose a comment.
Press OK.
fEnter two digits to show the number of 
pages you are sending. Press OK.
For example, enter 0, 2 for 2 pages or 0, 
0 to leave the number of pages blank. If 
you make a mistake, press d or 
Clear/Back to back up and re-enter the 
number of pages.
Send a cover page for all faxes5
You can set the machine to send a cover 
page whenever you send a fax. 
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 7. 
22.Setup Send
7.Coverpg Setup
aNext Fax:On
bNext Fax:Off
Select ab & OK
cPress a or b to choose On (or Off).
Press OK.
dPress a or b to choose a comment.
Press OK.
Using a printed cover page5
If you want to use a printed cover page that 
you can write on, you can print the sample 
page and attach it to your fax.
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 7. 
22.Setup Send
7.Coverpg Setup
aNext Fax:On
bNext Fax:Off
Select ab & OK
cPress a or b to choose 
Print Sample.
Press OK.
dPress Start. Your machine will print a 
copy of your cover page. 
						

							Sending a fax
35
5
Contrast5
For most documents the default setting of 
Auto will give the best results. It 
automatically chooses the suitable contrast 
for your document.
If your document is very light or dark, 
changing the contrast may improve the 
quality of the fax. 
Use Dark to increase the contrast of a light 
document.
Use Light to decrease the contrast of a dark 
document.
aMake sure you are in Fax mode  .
bLoad your document.
cPress Menu, 2, 2, 1. 
22.Setup Send
1.Contrast
aAuto
bLight
Select 
ab & OK
dPress a or b to select Auto, Light or 
Dark. Press OK.
Note
Even if you choose Light or Dark, the 
machine will send the fax using the Auto 
setting in any of the following conditions:
• When you send a colour fax.
• When you choose Photo as the Fax 
Resolution.
 
Changing fax resolution5
The quality of a fax can be improved by 
changing the fax resolution. Resolution can 
be changed for the next fax or for all faxes.
To change the fax resolution for the 
next fax
5
aMake sure you are in Fax mode  .
bLoad your document.
cPress Resolution then a or b to select 
the resolution. Press OK.
To change the default fax resolution5
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 2. 
22.Setup Send
2.Fax Resolution
aStandardbFine
Select 
ab & OK
cPress a or b to select the resolution 
you want. Press OK.
Below is a list of the available fax 
resolution settings. The finer the 
resolution, the longer the fax will take to 
transmit.
„Standard
Suitable for most typed documents.
„Fine
Good for small print.
„S.Fine
Good for small print or artwork.
„Photo
Use when the document has varying 
shades of grey or is a photograph. 
						

							Chapter 5
36
Dual access5
Your machine supports dual access, which 
lets you dial a number and begin scanning a 
fax into memory while you are already 
sending or receiving a fax. 
The LCD will show the new job number. The 
number of pages you can scan into the 
memory will vary depending on what is 
printed on them.
Note
If the Out of Memory message appears 
while scanning documents, press 
Stop/Exit to cancel or Start to send the 
scanned pages.
 
Real time transmission5
When you are sending a fax, the machine will 
scan the documents into the memory before 
sending. Then, as soon as the phone line is 
free, the machine will start dialling and 
sending.
If the memory is full, the machine will send the 
document in real time (even if 
Real Time TX is set to Off).
Sometimes, you may want to send an 
important document immediately, without 
waiting for memory transmission. You can set 
Real Time TX to On for all documents or 
Next Fax:On for the next fax only.
Sending in real time for all faxes5
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 5. 
22.Setup Send
5.Real Time TX
aOnbOff
Select 
ab & OK
cPress a or b to select On. Press OK.
Sending in real time for the next fax 
only
5
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 5. 
22.Setup Send
5.Real Time TX
aOn
bOff
Select 
ab & OK
cPress a or b to select Next Fax:On. 
Press OK.
Note
In Real Time Transmission, the automatic 
redial feature does not work when using 
the scanner glass.
 
Not sending in real time for the next 
fax only
5
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 5. 
22.Setup Send
5.Real Time TX
aOn
bOff
Select ab & OK
cPress a or b to select Next Fax:Off. 
Press OK.
Note
In Real Time Transmission, the automatic 
redial feature does not work when using 
the scanner glass.
  
						

							
Sending a fax37
5
Overseas mode5
If you are having difficulty sending a fax 
overseas due to a bad connection, then 
turning on the overseas mode may help.
This is a temporary setting, and will only be 
active for your next fax.
aMake sure you are in Fax mode  .
bLoad your document.
cPress Menu, 2, 2 , 9. 
22.Setup Send
9.Overseas Mode
aOnbOff
Select 
ab & OK
dPress  a or  b to select  On or  Off . 
Press  OK.
Delayed faxing5
You can store up to 50 faxes in the memory 
to be sent within a twenty four hour period.
aMake sure you are in Fax mode  .
bLoad your document.
cPress  Menu, 2, 2 , 3. 
22.Setup Send
3.Delayed Fax
Set Time=00:00
Enter & OK Key
dEnter the time you want the fax to be 
sent (in 24-hour format). Press  OK. 
(For example, enter 19:45 for 7:45 PM)
 
22.Setup Send 3.Delayed Fax
Set Time=19:45
Enter & OK Key
The number of pages you can scan into the 
memory depends on the amount of data 
printed on each page.
Delayed batch transmission5
Before sending the delayed faxes, your 
machine will help you economize by sorting 
all the faxes in the memory by destination and 
scheduled time.
All delayed faxes that are scheduled to be 
sent at the same time to the same fax number 
will be sent as one fax to save transmission 
time.
aMake sure you are in Fax mode  .
bPress  Menu, 2, 2 , 4. 
22.Setup Send
4.Batch TX
aOn
bOff
Select ab & OK
cPress  a or  b to choose  On (or  Off ).
Press  OK.
dPress  Stop/Exit . 
						

							Chapter 5
38
Checking and cancelling 
waiting jobs5
Check which jobs are still waiting in the 
memory to be sent. If there are no jobs, the 
LCD will show No Jobs Waiting. You can 
cancel a fax job that is stored and waiting in 
the memory.
aPress Menu, 2, 6. 
26.Remaining Jobsa#001 12:34 BROTHER
#002 15:00 BIC
b#003 17:30 ABCDEFG
Select ab & OK
The number of jobs still to be sent will be 
displayed.
bChoose one of the options below:
„Press a or b to scroll though the 
waiting jobs, press OK to select a 
job, and then press 1 to cancel it.
„Press 2 to exit without cancelling.
cWhen you have finished, press 
Stop/Exit.
Sending a fax manually5
Manual transmission5
Manual transmission lets you hear the 
dialling, ringing and fax-receiving tones while 
sending a fax.
aMake sure you are in Fax mode  .
bLoad your document.
cPick up the handset of the external 
phone and listen for a dial tone.
dDial the fax number you want to call.
eWhen you hear the fax tone, press 
Start.
Out of Memory message5
If you get an Out of Memory message while 
scanning the first page of a fax, press 
Stop/Exit to cancel the fax. 
If you get an Out of Memory message while 
scanning a subsequent page, you will have 
the option to press Start to send the pages 
scanned so far, or to press Stop/Exit to 
cancel the operation
Note
If you get an Out of Memory message 
while faxing and you do not want to delete 
your stored faxes to clear the memory, 
you can send the fax in real time. (See 
Real time transmission on page 36.)
  
						

							39
6
6
Receive modes6
You must choose a receive mode depending on the external devices and telephone services you 
have on your line.
Choosing the receive mode6
The diagram below will help you choose the correct mode.
For more detailed information on the receive modes see page 40.
 
Receiving a fax6
To set a receive mode follow the instructions below.
aPress Menu, 0, 1.
bPress a or b to select a receive mode. Press OK.
cPress Stop/Exit.
 
01.Receive ModeaFax Only
Fax/Tel
bExternal TAD
Select ab & OK
 
The LCD will display the current receive mode.
Are you connecting an external telephone or external telephone answering 
device to the machine? 
Are you using the voice message function of
your external telephone answering device?Do you want the machine to answer
fax and telephone calls automatically?
Do you want to use the  
machinefor Fax only?
No
Ye s
No
Ye s
NoYe s
Manual Fax Only
Ye s
External TAD
No
Fax/Tel 
						

							Chapter 6
40
Using Receive Modes6
Some receive modes answer automatically 
(Fax Only and Fax/Tel). You may want to 
change the ring delay before using these 
modes see page 41.
Fax only6
Fax only mode will automatically answer 
every call as a fax.
Fax/Tel6
Fax/Tel mode helps you automatically 
manage incoming calls, by recognising 
whether they are fax or voice calls and 
dealing with them in one of the following 
ways:
„Faxes will be automatically received.
„Voice calls will start the F/T ring to tell you 
to pick up the line. The F/T ring is a fast 
double ring made by your machine.
Also see F/T Ring Time on page 41 and Ring 
Delay on page 41.
Manual6
Manual mode turns off all automatic 
answering functions unless you are using the 
BT Call Sign
 1 feature.
1BT Call Sign is for U.K. only.
To receive a fax in manual mode press Start 
when you hear fax tones (short repeating 
beeps). You can also use the Fax Detect 
feature to receive faxes by lifting a handset on 
the same line as the machine.
Also see Fax Detect on page 42.
External TAD6
External TAD mode lets an external 
answering device manage your incoming 
calls. Incoming calls will be dealt with in one 
of the following ways:
„Faxes will be automatically received.
„Voice callers can record a message on the 
external TAD.
For more information see Connecting an 
external TAD on page 47.