Blackberry Bold 5 User Manual

							7. Click a contact.
8. To add another contact, repeat steps 4 to 6.
9. Press the  Menu key.
10. Click  Save Group .
Change a mailing list
1. On the Home screen, click the  Contacts icon.
2. Highlight a mailing list.
3. Press the  Menu key.
4. Click  Edit Group .
5. Click a contact.
6. Click one of the following menu items: •Add Member
• Change Member
• Delete Member
7. Press the  Menu key.
8. Click  Save Group .
Note:   When you delete a contact from a mailing list, the contact remains in your contact list.
View a mailing list
1. On the Home screen, click the  Contacts icon.
2. Click a mailing list.
To view the details for a contact in the mailing list, click a contact. Click  View Member.
Delete a mailing list
1. On the Home screen, click the  Contacts icon.
2. Highlight a mailing list.
3. Press the  Menu key.
4. Click  Delete Group .
Multiple contact lists About multiple contact lists
If your BlackBerry® device is associated with multiple email accounts, you might have contacts from each email account on your device. For
example, if your device is associated with a work email account and a personal email account, you might be able to view your work contact list
and your personal contact list on your device. For more information, contact your wireless service provider.User GuidePersonal organizer159 
						

							Switch contact lists
1. On the Home screen, click the  Contacts icon.
2. Press the  Menu key.
3. Click  Select Contacts .
4. Click a contact list.
Change the default contact list
1. On the Home screen or in a folder, click the  Options icon.
2. Click  Advanced Options .
3. Click  Default Services .
4. Change the  Contact List (SYNC)  field.
5. Press the  Menu key.
6. Click  Save.
Contact list options Sort contacts or tasks
1. On the Home screen or in the  Applications folder, click the  Contacts icon or Tasks icon.
2. Press the  Menu key.
3. Click  Options.
4. If necessary, click  General Options.
5. Change the  Sort By field.
6. Press the  Menu key.
7. Click  Save.
Change the display options for contacts
You can change how your contacts appear in all applications, including the phone, message list, contact list, and calendar.
1. On the Home screen or in a folder, click the  Options icon.
2. Click  Language .
3. Change the  Name Display field.
4. Press the  Menu key.
5. Click  Save.
Turn off the prompt that appears before you delete items
You can turn off the prompt that appears before you delete messages, call logs, contacts, calendar entries, tasks, memos, or passwords.
1. On the Home screen, click an application icon.
2. In an application, press the  Menu key.
3. Click  Options.
4. If necessary, click  General Options.
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							5. Change the Confirm Delete field to No.
6. Press the  Menu key.
7. Click  Save.
View the number of contacts stored on your device
1. On the Home screen, click the  Contacts icon.
2. Press the  Menu key.
3. Click  Options.
4. Click a contact list.
The Number of Entries field displays the number of contacts that are stored in the contact list.
Contact troubleshooting Custom contact list field data is not appearing on my computer
You can only synchronize the data in a custom contact list field with a text field in the email application on your computer. For example, you
cannot add a contact's birthday to a custom contact list field on your  BlackBerry® device and synchronize it with the email application on your
computer, because the birthday field is a date field in the email application on your computer.
Caller ID pictures are not appearing on my device
If your BlackBerry® device is associated with a Microsoft® Outlook® 2000 email account and you add a picture for a contact in the email
application on your computer, verify that the file name for the picture is ContactPicture.jpg.
Calendar
Calendar basics About calendar views
You can view your appointments and meetings in one of four calendar views. Day, Week, and Month views display all your appointments and
meetings for the selected time period. Agenda view displays all your scheduled appointments and meetings in a list. Agenda view also displays
free time that you have between appointments.
Switch calendar views
1. On the Home screen, click the  Calendar icon.
2. Press the  Menu key.
3. Click a view.User GuidePersonal organizer161 
						

							Move around a calendar
1. On the Home screen, click the  Calendar icon.
2. Press the  Menu key.
3. Perform one of the following actions: • To move to a specific date, click  Go To Date.
• To move to the current date, click  Today.
• To move forward or back by a time period, click  Prev or Next .
Schedule an appointment
1. On the Home screen, click the  Calendar icon.
2. Press the 
 key.
3. Click  New.
4. Type the appointment information.
5. If the appointment recurs, change the  Recurrence field.
6. Press the 
 key.
7. Click  Save.
Related topics
Turn off your device, 264
Schedule an appointment quickly in Day view
To perform this task, in the general calendar options, the Enable Quick Entry field must be set to Yes.
1. On the Home screen, click the  Calendar icon.
2. In Day view, beside the start time, type the subject of the appointment.
3. Type a location in parentheses.
4. To change the end time, slide your finger up and down on the trackpad.
5. Click the trackpad.
If you have multiple calendars on your BlackBerry® device, the appointment appears in your default calendar.
Schedule a meeting
To perform this task, your email account must use the BlackBerry® Internet Service or a BlackBerry® Enterprise Server that supports this feature.
For more information, contact your wireless service provider or administrator.
1. On the Home screen, click the  Calendar icon.
2. Press the  Menu key.
3. Click  New.
4. Type the meeting information.
5. Press the  Menu key.
6. Click  Invite Attendee .
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							7. Click a contact.
8. To add another contact to your meeting, repeat steps 4 to 6.
9. Press the  Menu key.
10. Click  Save.
Related topics
Turn off your device, 264
Recurrence fields
Every: Set the frequency of the daily, weekly, or monthly recurring appointment, meeting, or task.
Relative Date: Set whether the monthly or yearly recurring appointment, meeting, or task recurs on a relative date (for example, on the last Friday of
each month).
Schedule an alarm
1. On the Home screen, click the  Calendar icon.
2. Press the 
 key.
3. Click  New Alarm .
4. Type the alarm information.
5. If the alarm recurs, change the  Recurrence field.
6. Press the  Menu key.
7. Click  Save.
Check spelling
You can check spelling in messages, calendar entries, tasks, or memos that you create.
1. In a message, calendar entry, task, or memo, press the  Menu key.
2. Click  Check Spelling .
3. Perform any of the following actions: • To accept the suggested spelling, click a word in the list that appears.
• To ignore the suggested spelling, press the  Escape key.
• To ignore all instances of the suggested spelling, press the  Menu key. Click  Ignore All.
• To add the word to the custom dictionary, press the  Menu key. Click  Add To Dictionary .
• To stop checking spelling, press the  Menu key. Click  Cancel Spell Check .
Open an appointment, meeting, or alarm
1. On the Home screen, click the  Calendar icon.
2. Click an appointment, meeting, or alarm.
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							Delete an appointment, meeting, or alarm
1. On the Home screen, click the  Calendar icon.
2. Highlight an appointment, meeting, or alarm.
3. Press the  Menu key.
4. Click  Delete.
Switch days in Day view
To move from one day to another using the navigation bar in the upper-right corner of the screen, click a day.
Meetings Schedule a meeting
To perform this task, your email account must use the BlackBerry® Internet Service or a BlackBerry® Enterprise Server that supports this feature.
For more information, contact your wireless service provider or administrator.
1. On the Home screen, click the  Calendar icon.
2. Press the  Menu key.
3. Click  New.
4. Type the meeting information.
5. Press the  Menu key.
6. Click  Invite Attendee .
7. Click a contact.
8. To add another contact to your meeting, repeat steps 4 to 6.
9. Press the  Menu key.
10. Click  Save.
Related topics
Turn off your device, 264
Recurrence fields
Every: Set the frequency of the daily, weekly, or monthly recurring appointment, meeting, or task.
Relative Date: Set whether the monthly or yearly recurring appointment, meeting, or task recurs on a relative date (for example, on the last Friday of
each month).
Respond to a meeting invitation
1. In a meeting invitation, press the  Menu key.
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							2. Click Accept, Tentative , or Decline .
3. If you declined a delegated meeting invitation, perform one of the following actions: • To decline the meeting, click  Decline.
• To delegate the meeting back to the sender so that the sender can re-delegate it, click  Delegate.
4. Perform one of the following actions: • To send the response without adding comments, click  Send Response.
• To add comments to your response, click  Add Comments. Type a comment. Press the  Menu key. Click  Send.
Note:   If you delete a meeting invitation from the messages application before you accept or decline it, the meeting is deleted from the email
application on your computer.
View your calendar when responding to a meeting
1. In a meeting invitation, press the  Menu key.
2. Click  View Calendar .
To return to the meeting invitation, press the  Escape key.
Check availability of meeting participants
To perform this task, your email account must use a BlackBerry® Enterprise Server that supports this feature. For more information, contact
your administrator.
You can only check availability of meeting participants in your organization.
1. In a meeting or meeting invitation, below the list of meeting participants, click  View Availability.
2. Perform any of the following actions: • To select the next time that all meeting participants are available, click  Next Available Time.
• To view a list of the statuses that are associated with the colored bars on the screen (for example, busy or tentative), press the  Menu
key. Click  Show Legend .
Change the list of participants for a meeting
To perform this task, you must be the meeting organizer.
1. In a meeting, in the  Accepted or Declined  field, highlight a contact.
2. Press the  Menu key.
3. Click one of the following menu items: •Invite Attendee
• Change Attendee
• Remove Attendee
4. Press the  Menu key.
5. Click  Save.User GuidePersonal organizer165 
						

							Forward a meeting invitation
To perform this task, your email account must use the BlackBerry® Internet Service or a BlackBerry® Enterprise Server that supports this feature.
For more information, contact your wireless service provider or administrator.
If you do not have the option to forward a meeting invitation, you might be able to delegate a meeting invitation instead.
1. In a meeting or a meeting invitation, press the  Menu key.
2. Click  Forward.
Note:   If you forward a meeting invitation on behalf of the meeting organizer, only the meeting organizer receives the recipient's response.
Related topics
Delegate a meeting invitation, 166
Delegate a meeting invitation
To perform this task, you must be using IBM® Lotus Notes® and your email account must be associated with a version of the BlackBerry®
Enterprise Server that supports this feature.
If you do not have the option to delegate a meeting invitation, you might be able to forward meeting invitations instead. You might not have
the option to delegate a meeting invitation if the meeting organizer has turned off meeting delegation.
1. In a meeting invitation, press the  Menu key.
2. Click  Delegate.
3. Click a contact.
4. Perform one of the following actions: • To send the response without adding comments, click  Send Response.
• To add comments to your response, click  Add Comments. Type a comment. Press the  Menu key. Click  Send.
Related topics
Forward a meeting invitation, 166
Send an email message to all meeting participants
1. In a meeting, meeting invitation, or meeting response, press the  Menu key.
2. Click  Email All Attendees .
Contact a meeting participant
1. In a meeting, meeting invitation, or meeting response, highlight a contact.
2. Press the  Menu key.
3. Click a message type or  Call .
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							Conference call meetingsAbout conference calls
You can create two types of conference calls with your  BlackBerry® device. If your organization or a conferencing service has provided you with
a conference call bridge number, you can create conference call meetings in the calendar on your device or computer. Conference call meetings
allow participants who have a BlackBerry device to enter the conference call meeting with a one-touch Join Now option, if this feature is
supported on their device, so that they do not have to dial the conference call bridge number and access codes. If you do not have a conference
call bridge number, you can create a conference call by calling other contacts and joining the calls together.
Create a conference call meeting from your device
To perform this task, you must be the meeting organizer. If you are not the meeting organizer, you can create a conference call meeting on
behalf of another person from your computer.
1. In a meeting, select the  Conference call check box.
2. Type the information for the conference call.
3. Press the  Menu key.
4. Click  Save.
Related topics
Save your conference call information, 168
Create a conference call meeting from your computer
To perform this task, you must be the meeting organizer or be creating the meeting on behalf of the meeting organizer. For information about
creating meetings on behalf of another person, see the documentation for the email application on your computer.
You can create a conference call meeting from your computer that your BlackBerry® device recognizes. When the conference call meeting
starts, participants who have a BlackBerry device can enter the conference call meeting with the Join Now option, if their device supports this
feature.
1. In the meeting notes, or in the meeting location field, type  CCP: and the participant conference call bridge number. Do not include spaces.
2. Type a lowercase  x. Do not include spaces before or after the x.
3. Type the participant access code. Type a space after the participant access code.
4. Type  CCM: and the moderator conference call bridge number. Do not include spaces.
5. Type a lowercase  x. Do not include spaces before or after the x.
6. Type the moderator access code. Type a space after the moderator access code.
Example
If the participant and moderator conference call bridge number is 1-800-555-5555, the moderator access code is 55555#, and the participant
access code is 55551#, type  CCP:18005555555x55555# CCM:18005555555x55551# , followed by a space.
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							Enter a conference call meeting
Perform one of the following actions: • In a meeting notification, click  Join Now.
• In the calendar, highlight the meeting. Press the  Menu key. Click  Join Now.
Save your conference call information
You can save your conference call information so that it is added to the conference call fields automatically when you create a conference call
meeting from your BlackBerry® device.
1. On the Home screen, click the  Calendar icon.
2. Press the  Menu key.
3. Click  Options.
4. Select  Conference Call Options .
5. Type your conference call information.
6. Press the  Menu key.
7. Click  Save.
Calendar options Change the default calendar view
1. On the Home screen, click the  Calendar icon.
2. Press the  Menu key.
3. Click  Options.
4. Click  General Options .
5. Change the  Initial View field.
6. Press the  Menu key.
7. Click  Save.
Change the default reminder time for calendar entries
1. On the Home screen, click the  Calendar icon.
2. Press the  Menu key.
3. Click  Options.
4. Click  General Options .
5. Change the  Default Reminder  field.
6. Press the  Menu key.
7. Click  Save.
Related topics
Turn off your device, 264
Change the snooze time for reminders, 169
User GuidePersonal organizer168