Bizfon Owners Guide

Section 2 Setting up your System
Bizfon Owner’s Guide17
3. Press 
 to change Automated Attendant 
greetings. 
4. Press 
 to change the System greeting.
5. The current greeting is played and you 
are prompted to accept the greeting or 
change it.
6. Press 
 to record the new greeting.
7. Press any key when done recording the 
new greeting.
8. The greeting will be played back to you. 
Press 
 to use the greeting or press 
 to 
re-record the greeting.
If you’d like to revert back to the factory-set...

Section 2 Setting up your System
18 Bizfon, Inc.
To enable After Hours Mode:
1. Pick up any BizTouch telephone exten-
sion and press the SETTINGS button. If 
using a non-BizTouch telephone, press 


 to enter Settings.
2. Enter an extension, or press 
 for the 
current extension.
3. Enter the extension’s password. 
4. Press 	
 to enable After Hours Mode.
Once After Hours Mode is enabled, you can 
disable it and return to Day Mode by repeat-
ing the steps above. 
Changing the After Hours Greet-
ing
You...

Section 2 Setting up your System
Bizfon Owner’s Guide19
3. Press 
 to change Automated Attendant 
greetings. 
4. Press 
 to change the After Hours greet-
ing. 
5. The current greeting is played and you 
are prompted to accept the greeting or 
change it.
6. Press 
 to record the After Hours greet-
ing.
7. Press any key when done recording the 
new greeting. 
8. The greeting will be played back to you. 
Press 
 to use the greeting or press 
 to 
re-record the greeting.
Turning Off the Automated...

Section 2 Setting up your System
20 Bizfon, Inc.
2. Enter the extension number, , and the 
password.
3. Press  to select Attendant Setup.
4. Follow prompts to select “Turn off Auto 
Attendant.”
If your Bizfon is in Day mode, these steps 
will affect Day mode. If it is in After Hours 
mode, these steps will turn off the After 
Hours mode automated attendant.
Call Routing 
Directly to a 
Specific Exten-
sionYour Bizfon 680 can be configured to 
answer a particular incoming telephone line 
and immediately...

Section 2 Setting up your System
Bizfon Owner’s Guide21
3. Press  to select the Personal Settings 
for the Operator, and enter the Operator 
password followed by  if one was set.
4. Press  to change forwarding settings. 
Youll hear “Calls will ring all exten-
sions” or “Calls will ring extensions 201, 
202, and 203.” To set a different exten-
sion or group of extensions, press . To 
ring all phones, press ; otherwise, start 
entering the specific extension(s).
Operator Exten-
sionThe operator (or...

Section 2 Setting up your System
22 Bizfon, Inc.
3. Press  to select Call Forwarding. 
4. Enter the extension to which calls should 
be forwarded.
See “Setting up a Group Ring when callers 
press 0” on page 23 for instructions on for-
warding to multiple extensions.
Changing personal options for 
the Operator
You change personal options for the Opera-
tor extension the same way you change per-
sonal options for any extension. 
To change personal options for the reception-
ist:
1. Pick up any BizTouch...

Section 2 Setting up your System
Bizfon Owner’s Guide23
Setting up a Group Ring when 
callers press 0
Use the instructions for “Choosing which 
extension rings when callers press 0” on 
page 21. However, instead of forwarding 
extension 0 to a single extension when 
prompted, forward it to multiple extensions. 
Now when a caller stays on the line when the 
Automated Attendant Greeting finishes, or 
when a caller presses , all selected lines 
will ring simultaneously. This is useful both 
for temporary...

Section 2 Setting up your System
24 Bizfon, Inc.
Informational 
MessagesThe standard Bizfon 680 supports two infor-
mational messages. By plugging in an 
optional Voice Vault card, the Bizfon can 
support four additional informational mes-
sages, for a total of six. Informational mes-
sages are typically used to provide specific 
information to callers.
In your system greeting you should refer to 
the information available in the informa-
tional messages and instruct callers how to 
access the mailboxes....

Section 2 Setting up your System
Bizfon Owner’s Guide25
using a non-BizTouch telephone, press 


 to enter Settings. 
2. Dial extension 200 and enter the system 
password, if configured, to access Gen-
eral Settings.
3. Press  to select Auto Attendant Greet-
ings. 
4. Press 
 to select Create an Informational 
Message. 
5. Press the number associated with the 
informational message, either 
 or 
.
6. Record your informational message and 
press any key when finished. 
7. The informational message will...

Section 2 Setting up your System
26 Bizfon, Inc.
greeting appropriately when you change or 
delete an informational message.
Additional Informational Mes-
sages
You can create up to four more informational 
messages, for a total of six, corresponding to 
keys 	 through . This requires the pres-
ence of an optional Voice Vault card. Use the 
same instructions to create them as you 
would for 
 and 
 above.
Changing the 
Phone TypeWhen you set up a Bizfon extension initially, 
the extension is programmed...