Avaya Partner Advanced Communications System Quick Reference Guide

							  3 Setting Up Your System
 System Programming Basics 21 Quick Reference Guide
Programming Overlays 
To do System Programming, you place a Programming Overlay over the dialpad 
of the system display telephone at extension 10 or 11. (Overlays are provided 
with the system documentation.)
You use the following special buttons while programming:

N and P cycle forward and backward through the 
programming procedures. You can use these buttons to select a procedure.
(If a procedure instructs you to press 
N + P, pressing 
these buttons one after the other enables you to repeat the current 
programming procedure.)

n and p cycle forward and backward through a procedure ’s 
parameters. A parameter is typically an outside line, a pool, an extension, 
or a telephone list entry. 

D and d cycle forward and backward through the valid entries. 
These buttons work only for fixed data, such as a line or extension number. 
They do not work for variable data such as date, time, password, telephone 
numbers, or doorphone assignments.

r returns the current setting to the factory setting. When you are 
programming Line Assignment (#301), pressing 
r removes lines from 
an extension; when you are programming Pool Extension Assignment 
(#314), pressing 
r removes pools from an extension.

e ends an entry of variable length, such as a telephone number in an 
Allowed Phone Number List.

s starts the System Programming process.

c starts the Centralized Telephone Programming process (to 
customize individual telephones centrally from extension 10 or 11).

f, when followed by 00, enters or exits programming mode.

w enters a “wildcard” (a character that matches any digit dialed) in 
telephone numbers in Allowed Phone Number Lists (#407), Disallowed 
Phone Number Lists (#404), and the Forced Account Code List (#409).  
						

							 3 Setting Up Your System
22 System Programming BasicsQuick Reference Guide
Button Locations
When you program from a PARTNER telephone at extension 10 or 11, the button 
you press on the telephone at the programming extension may be in a different 
location on the telephone being programmed. The following figure shows the 
relative location of buttons on each PARTNER telephone.
For example, the button labeled E on the PARTNER-34D telephone in the figure 
is in the bottom row. The equivalent button on the PARTNER-18D telephone is in 
the leftmost position of the second row from the bottom. If your system has a mix 
of PARTNER and MLS telephones, see Appendix D of the PARTNER Advanced 
Communications System Installation, Programming and Use guide for 
information about programming from a PARTNER to an MLS telephone or from 
an MLS to a PARTNER telephone. 
						

							  3 Setting Up Your System
 System Programming Basics 23 Quick Reference Guide
Button Locations on PARTNER Telephones
Intercom IntercomExt.Message
AB C D
MN O PQR S T
GH
EF
KL IJ
PARTNER-34D Phone
Intercom IntercomExt.Message
MN O PQR S T
IJKL
EF GH
AB CD
PARTNER-18D/18 Phone
Intercom Intercom
Message Ext.
BD
AC
PARTNER-6 Phone 
						

							 3 Setting Up Your System
24 System Programming BasicsQuick Reference Guide
Programming Mode 
When you are ready to program a system or telephone feature, you must enter 
programming mode. Follow these steps to enter programming mode.
1Place the Programming Overlay over the dialpad of the system display 
telephone at extension 10 or 11.
2To enter programming mode, press f00.
3Press s.
4Press s again.
5Specify a programming procedure in one of two ways: 
Direct Method: Dial the code for that procedure. System Programming 
procedures in this guide are identified by a # and a three-digit code (for 
example, System Date is #101). This method is best when you are using 
only a few procedures during a programming session and you know the 
codes.
Cycle Method: Cycle through the procedures in numerical order. Press 
N and P to cycle forward and backward through 
the programming procedures. This method is best when you are using 
multiple procedures during a programming session, or if you do not know 
the codes.
6To exit programming mode, you can press f00. Or you can lift the 
handset and then place it back in the cradle.
Changing Programming Type
When you are in programming mode, you can move between System 
Programming and Centralized Telephone Programming. To change to 
Centralized Telephone Programming when you are in System Programming, 
press 
c. To move back to System Programming when you are in 
Centralized Telephone Programming, press 
c, then s. 
						

							  3 Setting Up Your System
 System Programming Basics 25 Quick Reference Guide
Using Centralized Telephone Programming
Use Centralized Telephone Programming from extension 10 or 11 to program 
features or store telephone numbers for individual extensions. All features that 
can be programmed at an extension can also be programmed by using 
Centralized Telephone Programming. Most features also can be programmed on 
a system telephone at the user’s extension, except for the following:
 Automatic Line Selection, Line Ringing, and Call Screening (F25) always 
must be programmed by using Centralized Telephone Programming.
 If an extension has a single-line telephone, you must program all features 
for the extension by using Centralized Telephone Programming. 
 If an extension has a non-display system telephone, you must use 
Centralized Telephone Programming to program Extension Name Display 
for the extension.
To program a telephone from extension 10 or 11, follow these steps:
1Place the Programming Overlay over the dialpad of the system display 
telephone at extension 10 or 11.
2Press f00.
3Press s.
4Press s again.
5Press c.
6Dial the extension number of the telephone to be programmed.
The green lights next to buttons on which lines or pools are assigned show 
the current Line Ringing settings. The remaining buttons can be 
programmed with telephone numbers, extension numbers, or system 
features. 
7At this point, program the features that must use Centralized Telephone 
Programming. 
8To change the settings for another extension, press c then dial 
the new extension number.
9To exit programming mode, you can press f00, or lift the handset 
and place it back in the cradle. 
						

							 3 Setting Up Your System
26 Setting the Date, Day, and TimeQuick Reference Guide
Setting the Date, Day, and Time
After supplying power to the control unit, use the following procedures to set the 
system clock: 
 System Date (#101) to set the month, day, and year
 System Day (#102) to set the day of the week (for Release 2.0 and earlier 
systems)
 System Time (#103) to set the hour and minutes
 Automatic Daylight/Standard Times (#126) to automatically update the 
system clock
System Date (#101) 
Use this feature to set the month, day, and year. The system displays only the 
month and day on display telephones when the telephone is idle; the month, day, 
and year print on SMDR call reports.
To change the System Date:
1Press f00ss#101 at extension 
10 or 11. 
2Enter today’s date in the form “mmddyy” (month, day, and year), including 
leading zeros for single-digit months or days. For example, to enter May 26, 
2001, press 
042601. 
3Select another procedure, or exit programming mode.
System Day (#102), Release 2.0 and Earlier
Use this feature to set the day of the week that appears on system display 
telephones. 
System Day is not applicable to Release 3.0 or later systems. In these 
releases, the system calculates the day of the week for you by using 
System Date (#101). 
						

							  3 Setting Up Your System
 Setting the Date, Day, and Time 27 Quick Reference Guide
To change the System Day:
1Press f00ss#102 at extension 
10 or 11. 
2Change the day by entering the corresponding digit below or by pressing 
D until the day entry you want appears:
 1 = Sunday (factory setting) 
✔ 
 2 = Monday
3 = Tuesday
 4 = Wednesday
5 = Thursday
6 = Friday
7 = Saturday
3Select another procedure, or exit programming mode.
System Time (#103) 
Use this feature to set the time that appears on system display telephones. Enter 
the time in 24-hour notation. In this scheme, the hours of the day are 0000 
(12 midnight) to 2359 (11:59 p.m.). Since each time must have four digits, use 
leading zeros when necessary.
To change the System Time:
1Press f00ss#103 at extension 
10 or 11. 
2Enter a new time in 24-hour notation. For example, to set the time to 
2:15 p.m., press 
1415.
3Select another procedure, or exit programming mode. 
						

							 3 Setting Up Your System
28 Assigning LinesQuick Reference Guide
Automatic Daylight/Standard Times (#126)
Available in Release 3.0 or later systems, this feature is turned on by default and 
automatically updates the system clock for annual Daylight Savings Time and 
Standard Time changes. If you are in an area that does not have daylight savings 
time, use the procedure below to turn off this feature.
To change the status of Automatic Daylight/Standard Time:
1Press f00ss#126 at extension 
10 or 11. 
2Press D until the appropriate value appears:
 1 = Active (the factory setting) 
✔ 
 2 = Not Active 
3Select another procedure, or exit programming mode.
Assigning Lines
Use the feature Number of Lines (#104) to determine in Key mode the number of 
outside lines that are automatically assigned to all system extensions, or to 
determine in Hybrid mode the number of lines assigned to the main pool. After 
you use the Number of Lines feature, you can use other features to refine the 
assignment of lines.
Line assignment is also based upon whether an extension is a Key or Pooled 
extension. Refine the line assignment accordingly after you use the Number of 
Lines feature.
CAUTION:
Do not use Number of Lines (#104) after initial setup.
Refer to the PARTNER Advanced Communications System Installation, 
Programming, and Use guide for more detail. 
						

							  3 Setting Up Your System
 Customizing Extensions 29 Quick Reference Guide
Customizing Extensions 
Use the following features to customize an extension:
 Coverage features
– Line Coverage Extension (#208), to identify an extension as the 
“owner” of a specific outside line. A user at the extension can activate 
Call Coverage or VMS Cover for the specified line.
– Call Coverage Rings (#116 or #320 [Release 3.0 or later]), to specify 
the number of times a call should ring at the owner’s extension before 
it is sent to the covering extension, or VMS Cover Rings (#117 or #321 
[Release 3.0 or later]) to specify the number of times a call should ring 
at the owner’s extension before it is sent to the owner’s voice mailbox.
 Caller ID Call Log Line Association (#318), to select the lines to associate 
with extensions for logging unanswered calls. Users can view the Caller ID 
information for unanswered calls on the telephone ’s display panel and 
autodial the numbers of the unanswered calls.
 Caller ID Log Answered Calls (#317), to program extensions to log all 
answered Caller ID calls so calls can be viewed in the Caller ID Log.
 Caller ID Log All Calls (#319), to program one extension to log all answered 
Caller ID calls and all unanswered Caller ID calls received at any extension 
on specific lines.
 Display Language (#303), to specify the language (English, French, or 
Spanish) for messages that appear on a system display telephone.
 Automatic Extension Privacy (#304), to prevent other extensions with the 
same line from joining a call at the extension. Also use this feature for 
extensions connected to a modem, fax, or any device whose function can 
be disrupted by someone trying to join it.
 Forced Account Code features
– Forced Account Code Entry (#307), to prevent the extension from 
making an outside call until a required account code is entered.
– Forced Account Code List (#409), to create a list of valid account 
codes; this ensures that only authorized users with valid account 
codes can make outside calls. 
						

							 3 Setting Up Your System
30 Customizing ExtensionsQuick Reference Guide
 Call Waiting (#316), to identify tip/ring telephone extensions that can 
receive the system (not the local telephone company) call-waiting tone for a 
second incoming call when active on a call.
 Outgoing Call Restriction (#401), to prevent the extension from making 
certain types of outgoing calls on all system lines.
 Disallowed/Allowed List features
– Disallowed List Assignments (#405), to assign one or more Disallowed 
Phone Number Lists to the extension.
– Disallowed Phone Number Lists (#404), to create the lists of outside 
numbers that extensions cannot dial.
– Allowed List Assignments (#408), to assign one or more Allowed 
Phone Number Lists to the extension.
– Allowed Phone Number Lists (#407), to create the lists of outside 
numbers that otherwise-restricted extensions can dial.
 Pickup Group Extensions (#501), Calling Group Extensions (#502), Night 
Service Group Extensions (#504), and Hunt Group Extensions (#505), to 
place the extension in any of these groups.
 Fax Machine Extensions (#601), Doorphone Extension (#604 and #605), 
Doorphone Alert Extensions (#606), AA Extensions (#607), External 
Hotline (#311), or Hotline (#603), to identify the extension as one of these 
equipment types.
Copy Settings (#399)
Set up your system by programming one extension for each type of telephone in 
the system. Then use Copy Settings (#399) to program other telephones of the 
same type. For example, you can program one PARTNER-18D telephone and 
then copy its settings to any other extensions that have PARTNER-18D or 
PARTNER-18 telephones.