Xerox WorkCentre 7345 User Manual
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149 Creating a Mailbox and linking to a Job Flow Sheet (for automatic processing) Before you can link a job flow sheet to a mailbox, you need to create at least one mailbox for your use. In the process of creating the mailbox, you can link to your newly created Job Flow Sheet. To create a mailbox and link it to a Job Flow Sheet (for automatic processing), perform the following steps. 1. Press the Log In / Out button on the Device’s Control Panel. 2. Press the 1 key on the numeric keypad five...
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150 14. Press the rectangular Change Settings button. 15. Use the touch screen keyboard to enter in a name for your Mailbox. 16. When finished entering in a name, press the Save button in the upper right corner of the screen. (To exit the screen, without saving changes, press the Cancel button.) 17. On the Mailbox settings screen, press any other selection lines of interest and use the Change Settings button, as previously described, to access and make setting changes. Use the Save button to save...
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151 Manually linking a Job Flow Sheet to documents in a Mailbox 1. Touch Send from Mailbox on the All Services screen. 2. Select a Mailbox, enter the password, then touch Confirm. 3. On the Document List screen, select a document. 4. Touch Job Flow Settings. 5. Touch Select Job Flow Sheet. 6. Select a job flow sheet and press the on-screen Start button. Testing Job Flow Sheet operation (for automatic processing) 1. Touch Scan to Mailbox on the All Services screen. 2. Select your Mailbox, enter the...
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152 Scan to PC Desktop Overview Scan to PC Desktop is now a core element of the Xerox FreeFlow Digital Workflow collection for the office. What was once called Scan to PC Desktop Deluxe is now known as Scan to PC Desktop Professional. The components in this solution include: PaperPort Professional 10, OmniPage Professional 14 Office, and Image Retriever Professional 5.2. What was once called Scan to PC Desktop Standard is now known as Scan to PC Desktop SE. The components in this solution include:...
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153 Preparations Perform the procedures for setting up this device to Scan to SMB, as stated in the Scan to PC (FTP/SMB) section of this guide. Software Installation Procedure To install Scan to PC Desktop components on networked workstations, refer to the Scan to PC Desktop Network Installation Guide, Version 7.0. This document should have come with your software license package, and is also available from www.support.xerox.com . If you go to the website, type Scan to PC Desktop in the upper right...
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154 Network Scanning (using templates) Overview Network Scanning is an optional feature for this multifunction device, available for purchase from your Xerox Sales Representative. Network Scanning allows a user to scan an original document and convert it to an electronic file. The final destination of the electronic file depends on the template chosen by the user at the device’s User Interface. The template may reside on the device, or may be cached on the device from a pool of templates pulled from...
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155 Additional Notes Network Scanning User Authentication Authentication can be enabled to prevent unauthorized access to the Network Scanning feature. If Authentication is enabled, users will be prompted to enter a 4 to 12 digit pass code before they can access the Network Scanning feature. For a full description of the Authentication feature refer to the Security - Authentication topic in this guide. Multifunction Device Authentication If using a SMARTsend server, a valid Windows account must be...
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156 Installation Checklist Please ensure that the following items are available or have been performed. 1. Ensure the machine is fully functioning on the network prior to installation. 2. Enable the purchased Scanning option. For instructions, refer to the Enabling Options with Software Keys topic, in the Options section of this guide. Contact your Xerox Sales Representative if you have not purchased the Scanning option. 3. Ensure that the TCP/IP and HTTP protocols are configured on the device and...
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157 Configure a Scan Filing Location Scanning with the machine is accomplished through user selection of templates on the device that route scanned jobs to network servers. After storage on the server, the files can be retrieved at any properly configured networked workstation. A dedicated file server is not required to receive scans. A dedicated server is required, however, for the installation and use of SMARTsend software to remotely manage the pool of templates (workflows), displayed locally to...
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158 Configure a Scan Filing Repository using FTP Installation Checklist 1. Ensure that a File Transfer Protocol (FTP) service is running on the server or workstation where images scanned by the machine will be stored. Write down the IP address or host name. 2. Create a user account and password for the machine. When a document is scanned, the machine logs in using the account, transfers the file to the server or workstation and logs out. Write down the user account and password. 3. Create a...