Xerox WorkCentre 7345 User Manual

159 Configure General Settings
19. Click the General hot link.
20. To print a Confirmation Sheet after every scan job, select On from the Confirmation Sheet drop-down 
menu.
21. Check the User Name and Domain Name boxes if you want these items to appear on the Job Log.  
The Job Log works with the Document Management Fields feature and is filed with the scan job.
22. Click Apply.
23. Enter the administrator User Name and Password and click OK.  The default is 11111 and x-admin.
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160 Configure a Scan Filing Repository using SMB
Installation Checklist
1. Create a shared folder to be used as a scan filing location (repository) for scanned documents. Note 
the Share Name of the folder and the Computer Name or Server Name.
2. Create a user account and password for the machine with full access rights to the scan directory. Write 
down the user account and password.
3. Test the settings by attempting to connect to the shared folder from another PC by logging in with the 
user account...

161 Configure General Settings
19. Click the General hot link.
20. To print a Confirmation Sheet after every scan job, select On from the Confirmation Sheet drop-down 
menu.
21. Check the User Name and Domain Name boxes if you want these items to appear on the Job Log.  
The Job Log works with the Document Management Fields feature and is filed with the scan job.
22. Click Apply.
23. Enter the administrator User Name and Password and click OK.  The default is 11111 and x-admin.
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162 Configure Scan to HTTP
The device can be configured to scan to either an HTTP or an HTTPS destination. To set up a remote 
template pool repository, see the next procedure.
To configure the Scan Repository Details using CentreWare Internet Services:
1. At your workstation, open your Web browser and enter the IP address of the machine in the Address 
or Location field.  Press Enter.
2. Click the Properties tab.
3. Click the Services folder, then the Network Scanning folder.
4. Click the File...

163 Setting up a Remote Template Pool Repository (optional)
1. At your workstation, open your Web browser and enter the IP address of the machine in the Address 
or Location field.  Press Enter.
2. Click the Properties tab.
3. Click the Services folder, then the Network Scanning file folder.
4. Click the Advanced folder, then click the Template Pool Setup link.
5. On the Template Pool Setup page, in the Remote Template Repository area:
a. In the Protocol drop-down box, click HTTP or HTTPS.
The Remote...

164
Configuring the Default Template with Internet Services
You need to create at least one template for users to select to scan their documents to the pre-configured 
repository.  This template is often referred to as the Default Template.  The template can be created with 
either Internet Services or SMARTsend software running on a remote template pool server.  Once a 
default template has been created, users can use the Scan tab of Internet Services to create individual 
templates, using the default...

165 enabling the text of the document to be searched on, copied, and pasted, as desired.
To set the device to create searchable PDF files:
a. On the Default Template page, in the Network Scanning Image Settings area, click Edit.
b. In the Searchable PDF Defaults area, click Searchable.
c. Click Apply.
XPS is Microsofts new electronic paper format, an alternative to PDF.  XPS is currently supported as a 
saved file format in Microsoft Office 2007, with an XPS viewer built into Windows Vista. Microsoft...

166
Setting up a Remote Template Pool Repository (optional)
1. At your workstation, open your Web browser and enter the IP address of the machine in the Address 
or Location field.  Press Enter.
2. Click the Properties tab.
3. Click the Services folder, then the Network Scanning file folder.
4. Click the Advanced folder, then click Template Pool Setup.
5. For Protocol, use the drop-down menu to select the protocol you will be using to communicate with 
the template pool server.  Current selections are...

167
Testing Network Scanning (using templates)
1. Go to the machine and press the All Services button.
2. Press the Network Scanning button.
3. See if the template you created is displayed on screen.
4. If it is, press it.  If it is not, return to the beginning of this section and repeat the required procedures.
5. Place a document in the document handler and press the Start button located to the immediate right 
of the Control Panel’s numeric keypad.
6. On a network-connected PC, open a connection to...

168
Web Service (if available)
The Web Service button on the machine, if available, enables users to view Internet or Intranet web 
servers on the machine’s User Interface, and to send scanned files to web servers through job flow sheets, 
if the server login and password are valid as entered on the job flow sheet.  In addition to performing the 
set up procedure described here, make sure to refer to the Proxy Server Settings topic, in the Network 
Connectivity section of this guide, for instructions on...