Xerox WorkCentre 5740 User Manual

							Windows using Microsoft (R) Networking
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
System Administrator Guide81
At your Workstation
1. Select [Start], ([Settings]) and then [Printers]/[Printers and Faxes].
2. Double-click on the [Add Printer] button and click on [Next].
3. The Add Printer Wizard displays. Select [A network printer, or a printer attached to another 
computer].
4. Click on [Next].
5. Select [Browse for a printer] (Windows XP) or [Connect to this Printer...] (Windows 2003) and 
click on [Next].
6. Double-click on the name of the [SMB Host Name] for the printer as shown on the Configuration 
Report.
7. Select the [Printer Share Name] of the printer as shown on the Configuration Report.
8. Click on [OK].
9. Click on [Next].
10. You will be prompted for a Print Driver. Select [Have Disk] and browse to the location of your Print 
Drivers. Select the relevant Print Driver then click on [OK]. Click on [OK] again.
11. Select the printer then click on [Next].
12. Enter the printer name or keep the default.
13. To select as the Default Printer click on [Yes].
14. Click on [Next].
15. Click on [Yes] to Print a Test Page. Verify that it prints at the machine.
16. Click on [Finish].
Configure the Print Driver - Automatically
If your device has any installable options fitted then these should be set in the driver, for example, a 
High Capacity Feeder or a Finisher.
At your Desktop
1. Select [Start], ([Control Panel]) and then [Printers]/[Printers and Faxes].
2. Right-click on the appropriate printer icon and select [Properties].
3. Click on the [Configuration] tab.
4. Click on [Bi-Directional Setup].
If you have given the device a valid IP Address or host name the Print Driver can provide Bi-
Directional capabilities. Bi-directional communication automatically updates the Print Driver with 
the printer's installed options. The driver Printing Preferences will report information about the 
printer's operational status, active jobs, completed jobs and paper status.
5. Click on [Automatic] to have the driver automatically configure the IP Address of the device or 
click on [Manual] and enter the IP Address or host name of the device.
6. If you want to change the default SNMP settings, click on [SNMP Community Name] and enter 
the required information.
7. Click on [OK].
8. Click on the [General] tab.
9. Click on [Print Test Page]. Close the Test Page window if necessary.
Downloaded From ManualsPrinter.com Manuals 
						

							Windows using Microsoft (R) Networking
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
System Administrator Guide 82
10. Click on [OK] to close the Properties box.
11. Right-click on the printer icon in the Printers folder and select [Printing Preferences].
12. Ensure the Paper/Output tab is selected and click the [More Status] button at the bottom of the 
window. Current information about the printer is available. Click on [Close] to close the window.
13. For Default Settings, select any required default settings in the Print Driver and click on [OK].
Verify the Test Page printed at the machine.
Configure the Print Driver - Manually
To configure the Print Driver without using bi-directional communication return to the Configuration 
tab within the Properties of the Print Driver.
1. Click on [Installable Options].
2. Select the options that are installed on the device.
3. Click on [OK].
4. Click on the [General] tab.
5. Click on [Print Test Page].
6. Click on [OK] to close the Properties box.
7. Right-click on the printer icon within the Printers folder and select [Printing Preferences].
8. For Default Settings, select any required default settings in the Print Driver.
Verify the Test Page printed at the machine.
Configuration Cloning
If you are installing multiple machines on your network you may find the Cloning feature useful. This 
feature allows you to copy configuration settings from one machine to another. For further information 
enter the word cloning in the search tool.
NetBEUI over IP
Before starting the procedure, ensure the following items are available or tasks have been performed:
• An existing operational network utilizing the TCP/IP protocol.
• Ensure device is connected to the network with an Ethernet Cable.
At the Machine
Note:To configure this feature or these settings access the Tools pathway as a System 
Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 18.
1. From the To o l s pathway, touch [Network Settings].
2. Touch the [Network Setup].
3. Touch [Microsoft Networks]. In the Microsoft (R) Networks screen:
a. Touch [Microsoft Enablement].
b. Touch [Enable] to enable the Microsoft Network protocols.
Downloaded From ManualsPrinter.com Manuals 
						

							Windows using Microsoft (R) Networking
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
System Administrator Guide83
c. For Tra n s p o r t, select [NetBEUI/Ethernet]. Touch [Save] to return to the Microsoft (R) 
Network screen.
4. Touch [Workgroup and Host]. In the Workgroup and Host screen:
a. For Workgroup Name, touch detail bar.
b. Touch [Clear Text] to clear the default name, enter Name using the on-screen keyboard. To 
access more characters, touch [123] on the user interface.
c. Touch [Save], to return to the Workgroup and Host screen and repeat for SMB Host Name.
d. Touch [Save] to return to the Microsoft (R) Networks screen.
5. Touch [Printer Description], in the Printer Description screen:
a. For Printer Name, touch detail bar.
b. Touch [Clear Text] to clear the default name, enter description using the on-screen keyboard. 
To access more characters, touch [123] on the user interface.
c. Touch [Save], to return to the Printer Description screen and repeat for Printer Description.
d. Touch [Save] to return to the Microsoft (R) Networks screen.
6. Touch [Connections], in the Connections screen:
a. For Maximum Connections, touch the detail box, enter the desired maximum simultaneous 
connections using the numerical keypad.
b. For Connection Timeout, touch the detail box, enter the desired number of seconds for 
timeout using the numerical keypad.
c. Touch [Save] to return to the Microsoft (R) Networks screen.
7. Press the  button, touch [Logout] to exit the Tools pathway.
Wait for the device to reboot. 
8. Press the  button.
a. Touch [Machine Information] tab.
b. Touch [Print Reports].
c. Touch [Print Report]. 
The Configuration Report will print. On the report verify the details under Network Setup 
heading are correct.
d. Touch [Close]
.
9. Install Print Drivers on your network or client workstation using the instructions on the following 
pages.
At your Workstation
1. Select [Start], ([Settings] (Windows 2000)) and then [Printers]/[Printers and Faxes].
2. Double-click on the [Add Printer] button and click on [Next].
3. The Add Printer Wizard will appear. Select [A network printer, or a printer attached to another 
computer].
4. Click on [Next].
5. Select [Browse for a printer] (Windows XP) or [Connect to this Printer...] (Windows 2003) and 
click on [Next].
6. Select the plus symbol to the left of [Entire Network] to expand it if applicable.
Downloaded From ManualsPrinter.com Manuals 
						

							Windows using Microsoft (R) Networking
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
System Administrator Guide 84
7. Double-click on the name of the [WorkGroup] for the device as shown on the Configuration 
Report.
8. Double-click on the name of the [SMB Host Name] for the printer as shown on the Configuration 
Report.
9. Select the [Printer Share Name] of the printer as shown on the Configuration Report.
10. Click on [OK].
11. Click on [Next].
12. You will be prompted for a Print Driver. Select [Have Disk] and browse to the location of your Print 
Drivers. Select the relevant Print Driver then click on [OK].
13. Select the printer then click on [Next].
14. Enter the printer name or keep the default, to select as the Default Printer click on [Yes].
15. Click on [Yes] to print a Test Page. Verify that it prints at the machine.
16. Click on [Finish].
Configure the Print Driver
If your device has any installable options fitted then these should be set in the driver, for example, a 
High Capacity Feeder or a Finisher.
At your Desktop
1. Select [Start], ([Settings] (Windows 2000)) and then [Printers]/[Printers and Faxes].
2. Right-click on the appropriate printer icon and select [Properties].
3. Click on the [Configuration] tab.
4. Click on [Installable Options].
5. Select the options that are installed on the device.
6. Click on [OK].
7. Click on the [General] tab.
8. Click on [Print Test Page].
9. Click on [OK] to close the Properties box.
10. Right-click on the printer icon within the Printers folder and select [Printing Preferences].
11. For Default Settings, select any required default settings in the Print Driver.
Verify the Test Page printed at the machine.
Configuration Cloning
If you are installing multiple machines on your network you may find the Cloning feature useful. This 
feature allows you to copy configuration settings from one machine to another. For further information 
enter the word cloning in the search tool.
Downloaded From ManualsPrinter.com Manuals 
						

							IP Configuration in a Mac Environment
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
System Administrator Guide85
IP Configuration in a Mac Environment
Apple LPR Printing
Information Checklist
Before starting the procedure, ensure the following items are available or tasks have been performed:
• An existing operational network utilizing the TCP/IP protocol.
• If you want to use dynamic IP addressing a DHCP, BOOTP or RARP dynamic IP addressing server 
should be available on the network.
• If you want to use static IP addressing you will need a valid IP Address, subnet mask, gateway 
address and DNS server address (if necessary) to assign to the device.
Installation via DHCP (Dynamic Host Configuration Protocol)
DHCP is enabled on the device by default. If the device is connected to the network the TCP/IP 
information will be configured when the device is powered on and no further configuration is required.
Dynamic IP Addressing via DHCP, BOOTP or RARP
If your device is not configured correctly, or if you want to configure the device for BOOTP or RARP, 
follow these instructions:
At the Machine
Note:To configure this feature or these settings access the Tools pathway as a System 
Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 18.
1. From the To o l s pathway, touch [Network Settings].
2. Touch [Network Setup].
3. Touch [TCP IP] button.
4. Touch [TCP/IP Settings].
Note:All options under the Name/Address section will be grayed out until DHCP is deselected in 
the Dynamic Addressing section. Follow the next step to disable DHCP and access these options if 
required.
5. Touch [Automatic Addressing]. By default, DHCP will be selected. Select [BOOTP].
6. Touch [Save].
7. Touch the [Close] button.
8. Touch [TCP/IP-Line Printer]. in the TCP /I P  -  Li n e Pr inter screen:
a. Touch [Enable], to enable the option.
Downloaded From ManualsPrinter.com Manuals 
						

							IP Configuration in a Mac Environment
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
System Administrator Guide 86
b. If you wish to change the LPR port for your device, touch the port number area and enter the 
desired port number using the numerical keypad.
Note:While you can change the port number at which your machine will accept LPR print jobs it is 
recommended that you do this ONLY with extreme caution as most LPR spoolers are set to send 
print jobs to the default port.
c. Touch [Save], then touch [Close].
9. Touch [HTTP/IPP].
a. Touch [Enable].
b. Touch [Save] to return to the TC P / I P screen.
DNS Configuration
1. From the TC P / I P screen, touch [TCP/IP Settings].
2. Touch [DNS Configuration], the DNS Configuration screen displays.
This feature will be inaccessible (grayed out) if TCP/IP protocol is not enabled.
Note:If DHCP or DHCP Autonet is enabled, the Domain Name, Preferred DNS Server and 
Alternate DNS Server menu buttons will be grayed out and unselectable, but their feature 
summaries will be visible. If you need to change the Domain Name select [Close] to close the DNS 
Configuration screen. Select [Automatic Addressing] and select [Disabled]. Select [Save]. Now 
touch [DNS Configuration] button to make the required changes.
a. Touch the [Domain Name] button.
b. Touch the field under Domain Name.
c. Touch the [Clear Text] button to remove the default name before entering the new name 
using the on-screen keyboard.
d. Touch [Save].
e. Touch [Save] to return to the DNS Configuration screen.
3. Touch [Preferred DNS Server]. 
a. Touch each octet under the title and enter the Preferred DNS IP server address using the 
numerical keypad.
b. Touch [Save], then touch [Close].
4. Touch [Alternate DNS Servers] if required. 
a. Touch the button under Alternate DNS Server, enter the Alternate DNS Server IP Address 
using the on-screen keypad.
b. Touch [Save] to return to the DNS Configuration screen.
Note:If DHCP is enabled, the Alternate DNS server information is not available as a feature 
summary.
5. To enable Dynamic DNS Registration, touch [Dynamic DNS Registration].
Note:If your DNS server does not support dynamic updates, then this function does not need to 
be enabled.
a. Touch [Enable], then [Save] to return to the DNS Configuration screen.
6. Press the  button.
7. Touch [Logout] to exit the Tools pathway.
Downloaded From ManualsPrinter.com Manuals 
						

							IP Configuration in a Mac Environment
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
System Administrator Guide87
Static IP Addressing
At the Machine
Note:To configure this feature or these settings access the Tools pathway as a System 
Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 18.
1. From the To o l s pathway, touch [Network Settings].
2. Touch [Network Setup].
3. Touch [TCP IP].
4. Touch [TCP/IP Settings]. 
5. Touch [TCP/IP Enablement], in the TCP/IP Enablement screen
a. Touch [Enable] for IPv4 and IPv6.
Note:Any changes to the IPv6 feature will result in a reboot of the Network Controller.
b. Touch [Save].
6. Touch [Automatic Addressing].
a. Touch [Disabled] to disable Automatic Addressing.
b. Touch [Save].
7. Touch [IP Address/Host Name], the IP Address/Host Name screen displays.
a. For IPv4 Address, touch each octet and enter the IP Address using the numerical keypad.
b. For Host Name, touch the detail bar.
c. Enter Host Name using the on-screen keyboard. To access more characters, touch [123] on 
the user interface. 
d. Touch [Save], then touch [Save] to return to the TCP/IP Settings screen.
8. Touch [Subnet and Gateway], the Subnet and Gateway screen displays.
a. For IP Gateway, touch each octet under the title and enter the IP Gateway address using the 
numerical keypad.
b. Repeat this process for the Subnet Mask. When you are finished, touch [Save] to accept the 
changes and return to the TCP/IP Settings screen. 
c. Touch [Close] to return to the TCP /I P screen.
9. Touch [HTTP/IP Enablement], the 
HTTP/IP Enablement screen displays.
a. For Protocol, ensure Enable is selected. If not, touch [Enable].
b. Touch [Save], then touch [Close] to return to the To o l s pathway.
10. Touch [TCP/IP-Line Printer], on the TCP /I P  -  Li n e Pri nte r screen displays.
a. Touch [Enable], to enable the option.
b. If you wish to change the LPR port for your device, touch the port number area and enter the 
desired port number using the numerical keypad.
Note:You can change the port number at which your device will accept LPR print jobs. Do this 
ONLY with extreme caution as most LPR spoolers are set to send print jobs to the default port of 
515.
c. Touch [Save] to return to the TC P / I P screen.
d. Touch [Close] to return to the Tools pathway.
Downloaded From ManualsPrinter.com Manuals 
						

							IP Configuration in a Mac Environment
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
System Administrator Guide 88
DNS Configuration
1. From the To o l s  pathway, touch [Network Settings].
2. Touch [Network Setup].
3. Touch [TCP IP].
4. Touch [TCP/IP Settings].
5. Touch [DNS Configuration], the DNS Configuration screen displays.
This feature will be inaccessible (grayed out) if TCP/IP protocol is not enabled.
a. Touch the [Domain Name] button.
b. Touch the bar under Domain Name.
c. Touch the [Clear Text] button to remove the default name before entering the new name 
using the on screen keyboard.
d. Touch [Save].
e. Touch [Save] to return to the DNS Configuration screen.
6. Touch [Preferred DNS Server]. 
a. Touch each octet under the title and enter the Preferred DNS IP server address using the 
numerical keypad.
b. Touch [Save], then touch [Close].
7. Touch [Alternate DNS Servers] if required. 
a. Touch the button under Alternate DNS Server, enter the Alternate DNS Server IP Address 
using the on-screen keypad.
b. Touch [Save] to return to the DNS Configuration screen.
Note:If DHCP is enabled, the Alternate DNS server information is not available as a feature 
summary.
8. To enable Dynamic DNS Registration, touch [Dynamic DNS Registration].
Note:If your DNS server does not support dynamic updates, then this function does not need to 
be enabled.
a. Touch [Enable], then [Save] to return to the DNS Configuration screen.
9. Press the  button.
10. Touch [Logout] to exit the Tools pathway.
Install Print Drivers
Information Checklist
• Ensure TCP/IP settings are correctly configured on the device.
• Locate the Print and Fax Drivers CD delivered with your device.
At your Workstation
1. Load the Print and Fax Drivers CD-ROM into your CD drive.
2. Open the CD and select the required language, if necessary.
3. Double-click to open the [Drivers] folder.
4. Double-click to open the [Mac] folder.
Downloaded From ManualsPrinter.com Manuals 
						

							IP Configuration in a Mac Environment
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
System Administrator Guide89
5. Double-click to open the folder containing the drivers for your Mac OS version.
6. Double-click to open the [machine model.dmg] file.
7. The Xerox Printer Installer dialog box appears. Click on [Continue].
a. Click on [Continue] and then [Agree] to accept the License Agreement.
b. Select the volume (if necessary) where you want to install the printer. Click on [Continue].
c. Click on [Install].
d. When Installation Complete displays, Click on [Finish].
8. Click on the Printer Setup Utility on the Dock and go to step 14, or:
9. Double-click on the hard drive icon on the desktop.
10. Double-click to open [Applications].
11. Double-click to open [Utilities].
12. Double-click to open [Printer Setup Utility].
13. Click on the [Add] button to add a new printer or click on the [Printers] menu and click on [Add 
Printer].
14. Select [IP Printing] from the top menu.
15. Select [Internet Protocol Printing] or [LPD/LPR Printing] from the next menu.
a. Enter the IP Address of the printer.
b. Enter a name for the print queue. (You may leave this blank if you prefer).
c. Select [Xerox] from the Printer Model list.
d. Select your printer model from the Model Name list.
e. Click on [Add]. The device will appear in the Printer List.
f. Select the printer and click on the [Show Info] button.
16. Click on [Installable Options].
17. Select the options as installed on your device. If you want to use the Save Job for Reprint feature, 
ensure Job Storage is set to [Installed].
18. Click on [Apply Changes].
19. Close the Printer Info box.
20. Print a document to verify that the printer is installed correctly.
You have completed the steps.
Configuration Cloning
If you are installing multiple machines on your network you may find the Cloning feature useful. This 
feature allows you to copy configuration settings from one machine to another. For further information 
enter the word cloning in the search tool.
Apple Print Queue
Information Checklist
Before starting the procedure, ensure the following items are available or tasks have been performed:
Downloaded From ManualsPrinter.com Manuals 
						

							IP Configuration in a Mac Environment
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
System Administrator Guide 90
• An existing operational AppleTalk® network.
• The AppleTalk Name you wish to assign to your printer.
• The AppleTalk Zone (if used) in which your printer will reside.
• Ethernet Cable.
• The CentreWare Print and Fax Drivers CD (delivered with your machine). Review any README file 
contained with the Print Drivers.
At the Machine
Note:To configure this feature or these settings access the Tools pathway as a System 
Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 18.
1. From the To o l s pathway, touch [Network Settings].
2. Touch [Network Setup].
3. Touch [AppleTalk Settings]. The AppleTalk (R) Settings screen displays.
a. Touch [AppleTalk (R) Enablement].
b. Touch [Enable].
c. Touch [Save] to return to the AppleTalk (R) Settings screen.
d. Touch [Name and Area].
e. Touch the text field for [Printer Name]. Touch [Clear Text] to clear default name (the printer 
default is * which means the printer will appear in ALL zones) and enter the desired text using 
the on-screen keyboard. When finished touch [Save].
f. Repeat previous step for Area Name.
g. Touch [Save].
h. Touch [Close].
4. Press the  button.
5. Touch [Logout] to exit the Tools pathway.
Wait five minutes for the machine to reboot. 
6. Press the  button.
a. Touch [Machine Information] tab.
b. Touch [Print Reports].
c. Touch [Print Report]. 
The Configuration Report will print. On the report verify the details under Network Setup 
heading are correct.
d. Touch [Close].
Install Print Drivers
Information Checklist
• Ensure TCP/IP settings are correctly configured on the device.
• Locate the Print and Fax Drivers CD delivered with your device.
Downloaded From ManualsPrinter.com Manuals