Xerox WorkCentre 5740 User Manual

							Windows 2000/2003/XP/Vista Environment
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
System Administrator Guide71
8. Touch [Subnet and Gateway], the Subnet and Gateway screen displays.
a. For IP Gateway, touch each octet under the title and enter IP Gateway address using the 
numerical keypad.
b. Repeat this process for the Subnet Mask. When you are finished, touch [Save] to accept the 
changes and return to the TCP/IP Settings screen. 
c. Touch [Close] to return to the TCP /I P screen.
9. Touch [HTTP/IPP Enablement], the HTTP/IPP Enablement screen displays.
a. For Protocol, ensure Enable is selected. If not, touch [Enable].
b. Touch [Save], then touch [Close] to return to the To o l s pathway.
10. Touch [TCP/IP-Line Printer], the TCP / IP  -  Li n e Pri nte r screen displays.
a. Touch [Enable], to enable the option.
b. If you wish to change the LPR port for your device, touch the port number area and enter the 
desired port number using the numerical keypad.
Note:You can change the port number at which your device will accept LPR print jobs. It is 
recommended that you do this ONLY with extreme caution as most LPR spoolers are set to send 
print jobs to the default port of 515.
c. Touch [Save] to return to the TC P / I P screen.
d. Touch [Close] to return to the Tools pathway.
For Dynamic IP Address
Installation via DHCP (Dynamic Host Configuration Protocol)
DHCP is enabled on the device by default. If the device is connected to the network the TCP/IP 
information will be configured when the device is powered on and no further configuration is required.
Note:To configure this feature or these settings access the Tools pathway as a System 
Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 18.
1. From the To o l s pathway, touch [Network Settings].
2. Touch [Network Setup].
3. Touch [TCP IP].
4. Touch [TCP/IP Settings]. 
Note:All options under the IP Address/Host Name section will be grayed out until DHCP is 
deselected in the Dynamic Addressing section. Follow the next step to disable DHCP and access 
these options if required.
5. Touch [Automatic Addressing], by default, DHCP will be selected. Select the required dynamic 
addressing method [BOOTP], [DHCP], or [RARP].
Note:To give the device a static IP Address, touch [Disabled] to disable Automatic Addressing.
a. Touch [Enabled].
b. Touch [Save].
6. Touch [HTTP/IP Enablement], the HTTP/IP Enablement screen displays.
a. For Protocol, ensure Enable is selected. If not, touch [Enable].
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							Windows 2000/2003/XP/Vista Environment
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
System Administrator Guide 72
b. Touch [Save], then touch [Close] to return to the To o l s pathway.
DNS/DDNS Configuration
1. From the To o l s  pathway, touch [Network Settings].
2. Touch [Network Setup].
3. Touch [TCP IP].
4. Touch [TCP/IP Settings].
5. Touch [DNS Configuration], the DNS Configuration screen displays.
This feature will be inaccessible (grayed out) if TCP/IP protocol is not enabled.
a. Touch the [Domain Name] button.
b. Touch the bar under Domain Name.
c. Touch the [Clear Text] button to remove the default name before entering the new name 
using the on screen keyboard.
d. Touch [Save].
e. Touch [Save] to return to the DNS Configuration screen.
6. Touch [Preferred DNS Server]. 
a. Touch each octet under the title and enter the Preferred DNS IP server address using the 
numerical keypad.
b. Touch [Save], then touch [Close].
7. Touch [Alternate DNS Servers] if required. 
a. Touch the button under Alternate DNS Server, enter the Alternate DNS Server IP Address 
using the on-screen keypad.
b. Touch [Save] to return to the DNS Configuration screen.
Note:If DHCP is enabled, the Alternate DNS server information is not available as a feature 
summary.
c. Touch [Close] to return to the DNS Configuration screen.
Enable Dynamic DNS Registration
Note:If your DNS server does not support dynamic updates, then this function does not need to 
be enabled.
8. Touch [Dynamic DNS Registration], touch [Enable], then [Save] to return to the DNS 
Configuration screen.
9. Press the  button.
10. Touch [Logout] to exit the Tools pathway.
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							Windows 2000/2003/XP/Vista Environment
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
System Administrator Guide73
Install Print Drivers
Add the Printer
1. At your workstation:
•Windows XP - from the [Start] menu select [Printers and Faxes].
•Windows 2000/2003 - from the [Start] menu select [Control Panel] then select [Printers].
•Windows Vista - from the [Start] menu select [Control Panel], then double-click on 
[Printers].
2. Click on [Add Printer].
a. For Windows 2000/2003/XP, click on [Next].
3. For the following select:
•Windows 2000/2003/XP - [Local Printer attached to this computer].
•Windows Vista - [A printer attached to my computer].
4. If already selected, deselect [Automatically detect and install my Plug and Play printer].
5. Click on [Next].
6. Select [Create a new port].
7. Select [LPR Port] from the Ty p e  o f  Po r t drop-down menu and click on [Next].
Note:NOTE: LPR port is only available when Print Services for Unix is installed.
8. Enter the IP Address of the device.
9. Enter the device name.
10. Click on [OK].
11. You will be prompted for a Print Driver. Select [Have Disk] and click on [Browse]. Locate the 
Drivers folder on the CD.
Create a New Print Queue (for Windows 
2000/2003/XP)Verify that LPR Port Monitor is Loaded (for 
Windows Vista)
1. At your workstation, load the Print and Fax 
Drivers CD into your CD drive. If the CD auto 
runs, click on 
[Exit].
2. Verify that Print Services for Unix is loaded: from 
the [Start] menu, then [Control Panel].
3. Double-click on [Add or Remove Programs].
4. Select [Add/Remove Windows Components] (in 
the column on the left).
5. Scroll down until you see [Other Network File 
and Print Services] and select it.
6. Click on the [Details] button.
7. Check the box to add [Print Services for Unix] 
and click on [OK]. Click on [Next]. If Print 
Services for Unix is not installed, refer to 
instructions from Microsoft to install this service.
8. Click on [Finish].1. At your workstation, click on [Start], [Control 
Panel] and double-click on [Programs and 
Fe a t u re s ].
2. Double-click on [Windows Features].
3. In the [Turn Windows Features on and off] 
window expand the [Print Services] menu.
4. Click on [LPR Port Monitor] to enable the service.
5. Click on [OK]. Your computer may need to restart.
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WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
System Administrator Guide 74
12. Select the required driver.
13. Click on [Open] and then [OK].
14. Select the model of your machine from the list. Click on [Next].
15. The Name your Printer screen displays. Enter a printer name and click on [Next].
16. The Printer Sharing Screen appears. If you will be sharing this printer with other clients select 
[Share As] (Windows 2000) or [Share Name] (Windows 2003) and enter a share name. Click on 
[Next].
17. For Windows 2000/2003/XP, enter a name and comment if required. Click on [Next].
18. Select:
•Windows 2000/2003/XP: Select [Yes] to print a test page. Click on [Next].
•Windows Vista: Select [Print a test page] to verify the device is installed, and select [Make 
this my default], if required.
19. Click on [Finish]. The Print Driver will install.
Configure the Print Driver - Automatically
If your device has any installable options fitted then these should be set in the driver, for example, a 
High Capacity Feeder or a Finisher.
At your Desktop
1. Select [Start], ([Control Panel]) and then [Printers]/[Printers and Faxes].
2. Right-click on the appropriate printer icon and select [Properties].
3. Click on the [Configuration] tab.
4. Click on [Bi-Directional Setup].
If you have given the device a valid IP Address or host name the Print Driver can provide Bi-
Directional capabilities. Bi-directional communication automatically updates the Print Driver with 
the printer's installed options. The driver Printing Preferences will report information about the 
printer's operational status, active jobs, completed jobs and paper status.
5. Click on [Automatic] to have the driver automatically configure the IP Address of the device or 
click on [Manual] and enter the IP Address or host name of the device.
If you want to change the default SNMP settings, click on [SNMP Community Name] and enter the 
required information.
6. Click on [OK].
7. Click on the [General] tab.
8. Click on [Print Test Page]. Close the Test Page window if necessary.
9. Click on [OK] to close the Properties box.
10. Right-click on the printer icon in the Printers folder and select [Printing Preferences].
11. Ensure the Paper/Output tab is selected and click on the [More Status] button at the bottom of 
the window. Current information about the printer is available. Click on [Close] to close the 
window.
12. For Default Settings, select any required default settings in the Print Driver and click on [OK].
Verify the Test Page printed at the machine.
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							Windows 2000/2003/XP/Vista Environment
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
System Administrator Guide75
Configure the Print Driver - Manually
To configure the Print Driver without using bi-directional communication return to the Configuration 
tab within the Properties of the Print Driver.
1. Click on [Installable Options].
2. Select the options that are installed on the device.
3. Click on [OK].
4. Click on the [General] tab.
5. Click on [Print Test Page].
6. Click on [OK] to close the Properties box.
7. Right-click the printer icon within the Printers folder and select [Printing Preferences].
8. For Default Settings, select any required default settings in the Print Driver.
Verify the Test Page printed at the machine.
Configuration Cloning
If you are installing multiple machines on your network you may find the Cloning feature useful. This 
feature allows you to copy configuration settings from one machine to another. For further information 
enter the word cloning in the search tool.
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							Windows 2000/2003 using AppleTalk
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
System Administrator Guide 76
Windows 2000/2003 using AppleTalk
Information Checklist
Before starting the procedure, ensure the following items are available or tasks have been performed:
• An existing operational AppleTalk network with Macintosh workstation computers equipped with 
Ethernet network interface cards.
• The AppleTalk Name you wish to assign to your printer.
• The AppleTalk Zone (if used) in which your printer will reside.
• Ethernet Cable.
• The Internet Services Print and Fax Drivers CD (delivered with your device). Review any README 
file contained with the Print Drivers.
At the Device
Note:To configure this feature or these settings access the Tools pathway as a System 
Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 18.
1. From the To o l s pathway, touch [Network Settings].
2. Touch [Network Setup].
3. Touch [AppleTalk Settings], the AppleTalk (R) Settings screen displays.
4. Touch [AppleTalk (R) Enablement]. 
5. Touch [Enable] for Protocol.
6. Touch [Save] to return to AppleTalk (R) Settings screen.
7. Touch [Name and Area].
8. Touch [Printer Name] field and enter the desired text using the on-screen keyboard, touch the 
[Save] button.
9. Touch [Area Name] field, enter the desired text using the on-screen keyboard, (the printer default 
is * which means the printer will appear in ALL areas). Use the C hard button to clear out the 
default name prior to entering your new name).
10. Touch [Save].
11. Touch [Save] again, touch [Close].
12. Press the  button, touch [Logout] to exit the Tools pathway.
13. Wait few minutes for the machine to reboot. Press the  button.
a. Touch the [Machine Information] tab.
b. Touch [Print Reports].
c. Touch [Print Report]. 
d. Touch [Close]. 
The Configuration Report will print. On the report verify the details under Network Setup 
heading are correct.
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							Windows 2000/2003 using AppleTalk
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
System Administrator Guide77
At your Workstation
1. Right-click on [My Network Places].
2. Select [Properties].
3. Right mouse click on the network connection you want to configure AppleTalk on, and then click 
on [Properties]. The Connection Properties dialog box opens.
4. On the General tab, if the AppleTalk Protocol is in the list of installed protocols, make sure that it is 
selected. If the AppleTalk protocol is not listed, install it using the documentation provided by 
Microsoft. Then return to the next step in this document.
5. Select [Start], ([Settings]) and then [Printers]/[Printers and Faxes].
6. Double-click on [Add Printer].
7. Click on [Next].
8. Click on [Local Printer] (Windows 2000) or [Local Printer attached to this computer] (Windows 
2003). Deselect the Automatically detect and install my Plug and Play printer option.
9. Click on [Next].
10. Click on [Create a New Port].
11. Select [AppleTalk Printing Devices] and click on [Next].
12. In the Available AppleTalk Printing Devices box, click on the printer you want to connect to. It 
may be necessary to double-click on the required Zone to locate the printer. Click on [OK].
Note:You may be asked whether you want to capture the AppleTalk print device. If you are 
prompted to do this and you are unsure how to respond, click on the [Help] button and read the 
help file for an explanation of capturing AppleTalk print devices.
Note:Capturing the printer may prevent other computers from printing to this printer. For more 
information refer to Microsoft.
13. Click on [Have Disk]. Load the CentreWare Print and Fax Drivers CD into your CD drive.
14. Click on [Browse] and locate the CD drive.
15. Locate the folder containing Print Drivers on the CD and select the required Windows Print Driver.
16. Select [Open].
17. Select [Open] again, if necessary.
18. Select [OK].
19. Select your printer model from the list and click on [Next].
20. Type a name for the printer (or accept the default name), and then click on [Next].
21. If you want this to be your default printer click on 
[Yes].
22. Click on [Next].
23. If you want to share this printer from your computer, click on [Share As:] (Windows 2000) or 
[Share Name] (Windows 2003). Enter a share name (or accept the default name), then click 
[Next].
24. Click on [Yes] to print a test page.
25. Click on [Next].
26. Click on [Finish].
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							Windows 2000/2003 using AppleTalk
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
System Administrator Guide 78
Configure the Print Driver
If your device has any installable options fitted then these should be set in the driver, for example, a 
High Capacity Feeder or a Finisher.
At your Desktop
1. Select [Start], ([Settings]) and then [Printers]/[Printers and Faxes].
2. Right-click on the appropriate printer icon and select [Properties].
3. Click on the [Configuration] tab.
4. Click on [Installable Options].
5. Select the options that are installed on the device.
6. Click on [OK].
7. Select [Printing Preferences].
8. For Default Settings, select any required default settings in the Print Driver.
Configuration Cloning
If you are installing multiple machines on your network you may find the Cloning feature useful. This 
feature allows you to copy configuration settings from one machine to another. For further information 
enter the word cloning in the search tool.
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							Windows using Microsoft (R) Networking
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
System Administrator Guide79
Windows using Microsoft (R) Networking
NetBIOS over IP
Information Checklist
Before starting the procedure, ensure the following items are available or tasks have been performed:
• An existing operational network utilizing the TCP/IP protocol.
• A Static IP Address for the machine.
• A Subnet Mask Address for the machine.
• A Gateway Address for the machine.
• A Host Name for the machine.
• Ensure device is connected to the network with an Ethernet Cable.
• The CentreWare Print and Fax Drivers CD (delivered with your machine).
At the Machine
Note:To configure this feature or these settings access the Tools pathway as a System 
Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 18.
1. From the To o l s pathway, touch [Network Settings].
2. Touch [Network Setup].
3. Touch [TCP/IP].
4. Touch [TCP/IP Settings].
5. In the TC P / I P  S e t t i n g s screen:
a. Touch the [Automatic Addressing] button.
b. Touch [Disabled].
c. Touch [Save].
6. Touch [IP Address/Host Name], in the IP Address/Host Name screen:
a. For IPv4 Address, touch each octet and enter the IP address using the numerical keypad.
b. For Host Name, touch detail bar.
c. Enter Host Name using the on-screen keyboard. To access more characters, touch [123] on 
the user interface. 
d. Touch [Save], then touch [Save] to return to the TCP/IP Settings screen.
7. Touch [Subnet and Gateway], in the Subnet and Gateway screen:
a. For IP Gateway, touch each octet under the title and enter IP Gateway address using the 
numerical keypad.
b. Repeat this process for the Subnet Mask. When you are finished, touch [Save] to accept the 
changes and return to the TCP/IP Settings screen. 
c. Touch [Close] to return to the TCP /I P screen.
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							Windows using Microsoft (R) Networking
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
System Administrator Guide 80
8. Touch [TCP/IP-Line Printer], in the TC P / I P  -  L i n e  Pr i nt e r screen,
a. Touch [Enable], to enable the option.
b. If you wish to change the LPR port for your device, touch the port number area and enter the 
desired port number using the numerical keypad.
Note:While you can change the port number at which your machine will accept LPR print jobs it is 
recommended that you do this ONLY with extreme caution as most LPR spoolers are set to send 
print jobs to the default port.
9. Touch [Save], then touch [Close].
10. Touch [Microsoft Networks], the Microsoft (R) Networks screen displays.
a. Touch [Microsoft Enablement].
b. Touch [Enable] to enable the Microsoft Network protocols.
c. For Tra n s p o r t, select [IP/Ethernet]. Touch [Save] to return to the Microsoft (R) Network 
screen.
11. Touch [Workgroup and Host], in the Workgroup and Host screen:
a. For Workgroup Name, touch detail bar.
b. Touch [Clear Text] to clear the default name, enter Name using the on-screen keyboard. To 
access more characters, touch [123] on the user interface.
c. Touch [Save], to return to the Workgroup and Host screen and repeat for SMB Host Name.
d. Touch [Save] to return to the Microsoft (R) Networks screen.
12. Touch [Printer Description]. In the Printer Description screen:
a. For Printer Name, touch detail bar.
b. Touch [Clear Text] to clear the default name, enter description using the on-screen keyboard. 
To access more characters, touch [123] on the user interface.
c. Touch [Save], to return to the Printer Description screen and repeat for Printer Description.
d. Touch [Save] to return to the Microsoft (R) Networks screen.
13. Touch [Connections], in the Connections screen:
a. For Maximum Connections, touch the detail box, enter the desired maximum simultaneous 
connections using the numerical keypad.
b. For Connection Timeout, touch the detail box, enter the desired number of seconds for 
timeout using the numerical keypad.
c. Touch [Save] to return to the Microsoft (R) Networks screen.
14. Press the  button, touch [Logout] to exit the Tools pathway.
Wait for the device to reboot. 
15. Press the  button.
a. Touch [Machine Information] tab.
b. Touch [Print Reports].
c. Touch [Print Report]. 
The Configuration Report will print. On the report verify the details under Network Setup 
heading are correct.
d. Touch [Close].
16. Install Print Drivers on your network or client workstation using the instructions on the following 
pages.
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