Xerox WorkCentre 5740 User Manual

							802.1X
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
System Administrator Guide191
802.1X
The device supports 802.1X authentication based on the Extensible Application Protocol (EAP). 802.1X 
Port Based Network Access Control is used to ensure that devices that are connected to the network 
have the proper authorization. The 802.1X configuration is used to authenticate the device rather than 
an individual user. After the device has been authenticated, it will be accessible to users on the 
network.
The System Administrator can configure the machine to use one EAP type. EAP types currently 
supported on the device are: 
•EAP-MD5 - Extensible Authentication Protocol (EAP). This method offers minimal security.
•PEAPv0/EAP-MS-CHAPv2 - Protected Extensible Authentication Protocol (PEAP). This is an open 
standard authentication method and is widely supported by software vendors. EAP-MS-CHAPv2 is 
an inner EAP method supported by Microsoft.
•EAP-MS-CHAPv2 - this is the Microsoft-supported EAP method, but does not include the PEAP 
shell.
•EAP-TLS - EAP-Transport Layer Security is a strong, open standard authentication method that is 
widely supported. 
Note:Only EAP-TLS type authentication is available when FIPS 140-2 is enabled on the device.
Information Checklist
Before starting the procedure, ensure the following items are available or tasks have been performed:
• Create a user name and password on your authentication server which will be used to 
authenticate the machine.
• Ensure your 802.1X authentication server and authentication switch are available on the network.
To Configure 802.1X
At the Device:
Note:To configure this feature or these settings access the Tools pathway as a System 
Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 18.
Note:When FIPS 140-2 is enabled, 802.1X authentication can only be enabled at the device if the 
saved EAP is EAP-TLS. 
1. From the To o l s pathway, touch [Network Settings].
2. Touch [802.1X].
a. Touch [Enable].
b. Select the Authentication Method (EAP type) used on your network by touching the 
[Authentication Method].
Note:The EAP-TLS method is not available for selection at the device. To use EAP-TLS, 802.1X 
must be configured at the web interface.
c. Touch [Username] field and enter the user name required by your authentication switch and 
server using the on-screen keyboard.
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							802.1X
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d. Touch [Save].
e. Touch the [Password] field and enter the password using the on-screen keyboard.
f. Touch [Save].
3. Touch [Save]. The network controller will now reset taking the device offline for several minutes.
4. When the device comes back online, if the Tools screen is still displayed with a message indicating 
that you are still logged in as Administrator, press the  button.
5. Touch [Logout] to exit the Tools pathway.
At your Workstation:
Note:To configure this feature or these settings access the Properties tab as a System 
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1. From the Properties tab, click on the [Security] link.
2. Select [802.1X] in the directory tree.
3. In the Configure 802.1X area:
a. For Protocol, check the [Enable 802.1X] checkbox to enable this feature.
b. Select an authentication method from the [Authentication Method] drop-down menu.
Note:When FIPS 140-2 is enabled, only EAP-TLS type authentication is available.
c. Enter a login name to use in the [User Name (Device Name)] field.
d. Enter a password to use to access the account in the [Password] and [Retype Password] 
field.
e. Check the [Select to save password] checkbox.
4. Click on the [Apply] button to save changes.
5. Click on the [OK] button when you see the message “Properties have been successfully 
modified”.
To Disable 802.1X
At the Device:
Note:To configure this feature or these settings access the Tools pathway as a System 
Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 18.
1. From the To o l s pathway, touch [Network Settings].
2. Touch [802.1X].
a. Touch [Disable].
b. Touch [Save].
3. Press the  button.
4. Touch [Logout] to exit the Tools pathway.
At your Workstation:
Note:To configure this feature or these settings access the Properties tab as a System 
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1. From the Properties tab, click on the [Security] link.
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							802.1X
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System Administrator Guide193
2. Select [802.1X] in the directory tree.
3. In the Configure 802.1X area:
a. For Protocol, uncheck the [Enable 802.1X] checkbox to disable this feature.
4. Click on the [Apply] button to save changes.
5. Click on the [OK] button when you see the message “Properties have been successfully 
modified”.
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							System Timeout
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System Administrator Guide 194
System Timeout
This feature resets the system to the default state after a set amount of time elapses without any user 
interface activity. 
If users do not interact with Internet Services web pages within the time defined, logged in users will 
be logged and all unsaved settings will be lost.
When Authentication and/or Accounting is on (a user is logged in) and the System Timeout timer 
expires and if no partial job exists, the system shall log the user out (without warning or notification) 
and perform a Reset to Default.
At Your Workcentre:
Note:To configure this feature or these settings access the Properties tab as a System 
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1. From the Properties tab, click on the [Security] link.
2. Select [System Timeout] in the directory tree.
3. The System Timeout page displays. In the Web System Timer area, for [Minutes], enter the time 
the system will wait before a logged in user will be logged out. You can enter a time from 6 to 
60000 minutes.
4. Click on the [Apply] button.
5. Click on the [OK] button when you see the message “Properties have been successfully 
modified”.
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							On Demand Overwrite
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
System Administrator Guide195
On Demand Overwrite
Overview
The On Demand Overwrite feature provides security conscious customers with the ability to delete 
data from the device's hard disk.
The device's hard disk stores data similar to the way a hard drive functions on a personal computer, 
but with the data encrypted for extra protection. When Print, Copy, E-mail, Internet Fax and Scan jobs 
are submitted to the device, information is stored on the device's hard disk (if these features are 
installed and configured on the device).
The On Demand Overwrite feature can be used by a System Administrator to overwrite the image data. 
There are two types of Image Overwrite:
•Standard: Standard Image Overwrite will delete all image data from the memory and hard disk, 
except:
• Jobs and folders stored in the Reprint Saved Jobs feature.
• Jobs stored in the Scan to Mailbox feature (if installed).
• Fax Dial Directories.
• Fax Mailbox contents.
The process takes approximately 30 minutes to complete. The device is taken offline until the 
overwrite is complete and any existing jobs in the print queue are terminated. Once begun, the 
overwrite process cannot be cancelled.
•Full: Full Image Overwrite will delete all image data from the memory and hard disk, including:
• Jobs and folders stored in the Reprint Saved Jobs feature.
• Jobs stored in the Scan to Mailbox feature (if installed).
• Fax Dial Directories.
• Fax Mailbox contents.
This will take approximately 90 minutes to complete. The device is taken offline until the overwrite 
is complete and any existing jobs in the print queue are terminated. Once begun, the overwrite 
process cannot be cancelled.
Information Checklist
Before starting the procedure, ensure the following task has been performed:
• Ensure the device is fully functioning in its existing configuration prior to overwriting.
To Verify that On Demand Image Overwrite is an Installed Option
If a Configuration Report did not print during SIM installation, at the Device print the report as follows:
1. Press the  button.
2. Touch the [Machine Information] tab.
3. Touch [Print Reports].
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							On Demand Overwrite
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4. Touch [Print Report].
5. Touch [Close].
On the Configuration Report, check under the Installed Options heading if On Demand Image 
Overwrite is an installed and enabled option.
To Perform an Image Overwrite at the Device
This procedure will overwrite the image data from the hard disk. This excludes Embedded Fax data, 
when this feature is installed on the device.
Note:All existing jobs (excluding Embedded Fax), regardless of their state are deleted and all job 
submission is prohibited for the duration of the overwrite. Do not switch off the device while 
image overwrite is in progress.
Note:The device must not be in diagnostics mode when the Overwrite is started. 
Diagnostics Mode is used by a Customer Service Representative when servicing the device.
At the Device:
Note:To configure this feature or these settings access the Tools pathway as a System 
Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 18.
1. From the To o l s pathway, touch [Security Settings].
2. Touch [On Demand Overwrite].
3. Select one of the following:
•Standard Image Overwrite
•Full Image Overwrite
a. Touch [Start Image Overwrite] to start the Image Overwrite process.
b. The Image Overwrite Confirmation screen display. Touch [Overwrite] to begin. The device 
will be taken offline and will be unable to receive any incoming jobs.
c. Following completion of the Overwrite the On Demand Overwrite completion screen appears. 
To u c h  [Close]. The network controller will reboot and network functionality will be 
unavailable for several minutes.
When rebooted, the Disk Overwrite confirmation report is printed. This details the status and time 
of the overwrite.
To verify the overwrite has completed view the Confirmation Sheet, under Confirmation Details. 
The Job Information: Status ESS Disk should read 'SUCCESS'.
To Perform an On Demand Overwrite over the Network
When the device has a network controller and is connected over the network, it is possible to run the 
Image Overwrite function using a web browser. This is performed using Internet Services.
Note:All existing jobs, regardless of their state, will be deleted and all job submission will be 
prohibited for the duration of the overwrite. Do not switch off the device while image overwrite is 
in progress.
Note:The device must not be in diagnostics mode when the Overwrite is started. 
Diagnostics Mode is used by a Customer Service Representative when servicing the device. 
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							On Demand Overwrite
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
System Administrator Guide197
Information Checklist
Before starting the procedure, ensure the following items are available or tasks have been performed:
• Ensure the device is fully functioning on the network.
• Ensure TCP/IP and HTTP are configured on the device as per Enable TCP/IP and HTTP at the 
Device on page 19, so that the web user interface (Internet Services) can be accessed.
• Ensure that no one is currently using the device.
At your Workstation:
Note:To configure this feature or these settings access the Properties tab as a System 
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1. From the Properties tab, click on the [Security] link.
2. Click on the [On Demand Overwrite] link.
3. Select [Manual] in the directory tree.
4. Click on the [Start] button for either Standard or Full image overwrite.
5. A confirmation pop-up screen displays. Click on the [OK] button and the overwrite will commence. 
The device will be taken offline and will be unable to receive any incoming jobs. Any existing jobs 
in the queue will be deleted.
6. The network controller will reboot and network functionality will be unavailable for several 
minutes. When rebooted, the On Demand Overwrite Confirmation Report will print. This details 
the status and time of the overwrite.
To verify the overwrite has completed, view the report. Under Confirmation Details: The Job 
Information: Status ESS Disk should read 'SUCCESS'.
Note:If you wish to backup jobs and folders prior to Full Overwrite, on the On Demand Overwrite: 
Manual page, click on the link at the bottom of the page to navigate to the Reprint Saved Jobs 
feature. For more information on Reprint Saved Jobs feature, refer to Reprint Saved Jobs on 
page 305.
To Schedule On Demand Overwrite
A TCP/IP network-connected device can be set to overwrite image data on a daily, weekly, or monthly 
basis. To schedule a daily overwrite, perform the following steps.
Note:To configure this feature or these settings access the Properties tab as a System 
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1. From the Properties tab, click on the [Security] link.
2. Click on the [On Demand Overwrite] link.
3. Select [Scheduled] in the directory tree.
4. In the On Demand Overwrite > Scheduled page:
a. From the [Frequency] drop-down menu, select the frequency for the overwrite to occur.
b. If [Daily] is selected, specify the time for the Overwrite in [Time] (24-Hour Clock). The device 
will be taken offline each day at the time specified to perform the overwrite. 
If [Weekly] is selected, select a day in the week for [Day of Week]. For [Time] specify the 
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							On Demand Overwrite
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time for the overwrite to run on that day of the week.
If [Monthly] is selected, select a day between 1 and 28 for [Day of Month], for [Time] 
specify the time for the for the overwrite to run on that date of the month. 
c. Select either [Standard] or [Full] overwrite for Ty p e.
d. Click on the [Apply] button.
e. Click on the [OK] button when you see the message “Properties have been successfully 
modified”.
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							Immediate Image Overwrite
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
System Administrator Guide199
Immediate Image Overwrite
Overview
The Immediate Image Overwrite feature provides security conscious customers with the ability to 
overwrite jobs from the device’s image disk. The device's hard disk stores data similarly to the way a 
hard drive functions on a personal computer, but with the data encrypted for extra protection. When 
Print, Copy, E-mail, Internet Fax and Scan jobs are submitted to the device, information is stored on the 
device's hard disk (if these features are installed and configured on the device). Immediate Image 
Overwrite performs an overwrite on a job by job basis, immediately after each job has been processed. 
For devices with network connectivity, all jobs that pass through the device are immediately 
overwritten. For devices without network connectivity and which have Embedded Fax installed, all fax 
jobs are immediately overwritten.
Note:Copy jobs are not stored on the device’s image disk, so they do not need to be overwritten.
When enabled the feature becomes immediately operational and requires no configuration by the 
System Administrator.
Immediate Image Overwrite and Internet Fax Jobs
Note:Internet Fax jobs are not overwritten until the job's Delivery Status Notifications (DSN's) 
and Message Disposition Notifications (MDN's) have been received, or timeout occurs, i.e. the job 
is not overwritten until after the Delivery Confirmed state or Sent state is exited. This means that 
the job may not be overwritten for up to 72 hours as this is the maximum timeout setting for an 
Internet Fax job.
Information Checklist
Before starting ensure the following item is available or task has been performed:
• Ensure the device is fully functioning in its existing configuration prior to installation.
To Verify that Immediate Image Overwrite is an Installed Option
Print a Configuration Report as follows:
1. Press the  button.
2. Touch the [Machine Information] tab.
3. Touch [Print Reports].
4. Touch [Print Report].
5. Touch [Close]
On the Configuration Report, check under the Installed Options heading if Immediate Image 
Overwrite is an installed and enabled option.
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							Immediate Image Overwrite
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
System Administrator Guide 200
To Disable or Enable Immediate Image Overwrite
At the Device
Note:To configure this feature or these settings access the Tools pathway as a System 
Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 18.
1. From the To o l s pathway, touch [Service Settings].
2. Touch [Optional Services].
3. Touch [Image Overwrite Security].
4. Touch [Enable] or [Disable], then touch [Save]. The change in status will be immediately 
effective.
5. Press the  button.
6. Touch [Logout] to exit the Tools pathway.
Immediate Image Overwrite Status
When Immediate Image Overwrite is configured on the device any job that is overwritten will have its 
overwrite status displayed in the Completed Jobs queue details window.
To view Overwrite Status at the Device
1. Press the  button.
2. Touch the [Other Queues] button (if necessary).
3. Touch the drop-down menu and select [All Completed Jobs].
4. Touch a job in the queue.
5. View the Immediate Overwrite status under Va l u e. This will appear as Successful or Fa i l e d.
6. Touch [Close].
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