Xerox WorkCentre 5740 User Manual

							Status
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Fo r  e a c h  u n i t ,  t h e  Life Remaining icon describes the current supply level as a percentage and provides 
a bar graph visual display.
Trays
The Trays page allows you to view paper supply setup and paper output.
1. At your Workstation, open the web browser and enter the IP Address of the device in the Address 
bar, and press .
2. Click on the [Status] tab.
3. Select [Trays] in the directory tree.
4. The Trays  page displays the current paper supply.
Instructions for changing the paper stock are contained in the User guides on your device.
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							Jobs
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Jobs
The Jobs tab displays a list of active and completed jobs. You can also delete jobs in this tab.
Note:The details displayed may differ from those shown on the device’s touch screen.
Active Jobs
The Active Jobs page displays information about the active job list on the device:
1. At your Workstation, open the web browser and enter the IP Address of the device in the Address 
bar, and press .
2. Click on the [Jobs] tab, Active Jobs will display.
3. Click on the [Refresh] button to update the information in the table.
The following information is shown:
•Job Name - the title of the print job.
•Owner - the person submitting the job.
•Status - the current status of the job.
•Ty p e  - displays whether the job is print, scan or fax.
•Copy Count - displays the number of copies requested for the job.
Saved Jobs
Within the Jobs tab screen select the [Saved Jobs] tab. 
The screen will display the Saved Jobs, the available hard disk space on the device. You can also create 
new saved job folders and manage saved job folders.
Create a New Folder
1. At your Workstation, open the web browser and enter the IP Address of the device in the Address 
bar, and press .
2. Click on the [Jobs] tab, click on [Saved Jobs] tab.
3.Saved Jobs screen displays. In the Folder Operations area, click on [Create New Folder] link.
4. In the New Folder area, enter details in the [Name] field.
5. Select the type of permission from the [Folder Permissions] drop-down menu. There are three 
types of folder permissions as follows:
•Public Folder - allows any user to access the folder and the folder contents.
•Read Only - allows access to read any of the contents of the folder, but the contents of the 
folder can not be deleted or have their settings changed.
•Private - allows only the creator of the folder or the System Administrator to access the folder 
and its contents.
6. Click on the [Apply] button to create the folder. The folder will appear in the Fo l d e r s list.
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							Jobs
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Manage Folders
The Manage Folders screen allows you to manage folders on the device; you can rename a folder, 
delete a folder and change folder permissions.
1. In the Fo l d e r s  O p e ra t i o n s area, click on the [Manage Folder] link.
2.To  D e l e t e: 
a. Check the checkbox for the folder you want to delete.
b. Click on the [Delete Folder] button.
3.To Rename a folder or and change Folder Permission:
a. Click on the [Pencil]  icon next to the folder you want to rename.
b. In the Folder properties area, enter a new name in the [New name] field.
c. Select the type of permission required for the folder from the [Folder Permissions] drop-
down menu.
d. Click on the [Apply] button to accept the changes.
4.To  P r i n t, Copy, Move or Delete a file within a folder:
a. Click on the required folder in the Fo l d e r s area.
b. Check the checkbox for the file you want to Print, Copy, Move or Delete.
c. From the drop-down menu select either [Print Job], [Copy Job], [Move Job] or [Delete Job].
• If you select [Print Job], enter how many prints you require in the [Copies] field and click 
on the [Go] button.
• If you select [Delete Job], click on the [Go] button, click on the [OK] to delete or 
[Cancel] to return to the previous page.
• If you select [Copy Job] or [Move Job], click on the [Go] button. Select the folder you 
want the Job to be copied or moved to, click on the [Copy Job] or [Move Job] button.
5. To refresh the page, click on the [Refresh List] button.
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							Print
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Print
Print-ready documents can be quickly and easily submitted for printing using the Job Submission 
page.
A print-ready document is a file that has been formatted and saved for printing from the source 
application or the Print to File checkbox was selected in the Print Driver.
The following file formats can be printed from the Job Submission page:
•PCL® 5
•PCL® 6
•PostScript® 
•PDF
Large print jobs need adequate space on your hard drive when printing through Internet Services.
1. At your Workstation, open the web browser from your Workstation. Enter the IP Address of the 
device in the Address bar. Press .
2. Click on the [Print] tab.
3. In the File Name area, click on the [Browse] button to locate the document on your workstation.
4. When the document is located, select it and click [Open].
5. In the Printing area:
a. For Copies, select either [Auto] or [Copies]. If Copies is selected, enter the number of copies 
required (between 1 - 9999) in the field.
b. Select the required [Job Type]:
•Normal Print.
•Secure Print - you will need to enter a 4 - 10 digit number which you will use at the 
device user interface to release the document for printing.
•Proof Print- if several copies of the document have been selected, one copy only will 
print to allow the reader to check for errors. When validated, the remaining copies can be 
released from the device user interface.
•Save Job for Reprint - the document will be saved for reprinting.
•Delay Print - specify a time for your document to print.
c. For Paper, click [Paper Selection] and select the required option.
d. Select the required Printing options from the drop-down menu for 2 Sided Printing, Collate, 
Orientation and Output Destination. 
If Network Accounting is installed, then enter your Account and User ID for accounting 
purposes. (The Accounting fields are only visible if accounting is enabled on your device).
Note:Printing options are only valid for jobs that do not contain the settings already.
6. When finished with your selections, click on the 
[Submit Job] button to send your document to 
the printer. Wait for the Job Submission confirmation window to appear before exiting or 
navigating to a different screen, so your print job will not be deleted.
Retrieve the printed document(s) from the device.
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							Address Book
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Address Book
This tab allows you to view and setup an address book on the device. This tab also allows you to import 
external address book, export the device address book. You can download a sample of the address 
book. For further information, refer to Public Address Book on page 254.
Properties
This tab allows you to view and set the device properties. These include the device details and 
configuration, Internet Services settings, the port settings, protocol settings, emulation settings, and 
the memory settings. The items displayed will depend on the model and configuration of the device.
Configuration Overview
This page displays the device configuration overview, displays information on Connectivity and 
Printing, if Services are configured or not, if Cloning is configured or not.
1. At your Workstation, open the web browser and enter the IP Address of the device in the Address 
bar, and press .
2. Click on the [Properties] tab.
3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111].
4. Click on the [Login] button.
5. Click on the [Configuration Overview] link.
6. In the Before you Begin area, click on the [View Checklist] button.
Description
This page displays the following information and allows you to set and view information related to the 
device, such as the name and installation location of the device:
•Machine Model
•Product Code/Serial Number
•Device Name
•Location
Note:To configure this feature or these settings access the Properties tab as a System 
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1. From the Properties tab, click on the [Description] link.
2. If [Device Name] and [Location] are changed, click on the [Apply] button, to accept the changes.
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							Properties
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General Setup
Configuration Report
The Configuration page displays the following information:
•Configuration
•Report Profile
•Machine Profile
•Installed Options
•Printer Setup
•Interpreter Profiles
•Network Setup
•Custom Service Setup
•Workflow Scanning Setup
•Port Setup
•Server Fax Setup
•Media Trays
•Network Authentication Setup
•Accounting Setup
Note:To configure this feature or these settings access the Properties tab as a System 
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1. From the Properties tab, click on the [General Setup] link.
2. Select [Configuration] in the directory tree.
3. To print a configuration report from this screen, click on the [Print Configuration Report] button.
Ethernet Configuration using Internet Services
The Ethernet can be configured from the Internet Services as well as at the device.
Note:To configure this feature or these settings access the Properties tab as a System 
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1. From the Properties tab, click on the [Connectivity] link.
2. Click on the [Physical Connections] link.
3. Select [Ethernet] in the directory tree.
4. In the General area, select the speed from the [Rated Speed] drop-down menu.
5. Click on the [Apply] button.
6. Click on the [OK] button when you see the message “Properties have been successfully 
modified”.
Note:When you change the settings, you must restart the device to see the new values. If you 
return to this page before the device has been restarted, the old setting will display.
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							Support
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Support
The Internet Services Support page provides easy access to the Xerox website. The page can also be set 
up to show Xerox support telephone numbers and the contact details for the System Administrator. 
To Edit Xerox Support or System Administrator Contact Details.
1. Open the web browser and enter the IP Address of the device in the Address bar, and press 
.
2. Click on the [Support] tab.
3. Click on the [Edit Settings] link.
4. In the System Administrator area, to edit or add details, enter the details in the following fields:
• Administrator
• Phone Number
•Location
5. In the Xerox Support area, to edit or add details, enter details in the following fields:
• Customer Support
•Service
•Supplies
6. When completes, click on the:
a.[Save] button to accept the settings If prompted, enter the User ID and Password of the 
Administrator’s account and click on [Login].
b.[Undo] button to revert back to previous details.
Other features and Services
Other features and services that can be configured supported by Internet Services are explained 
throughout this guide.
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							Support
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5Network Installation
This chapter explains how to set up the device to operate in different network environments and 
configure network protocols.
•Windows 2000/2003/XP/Vista Environment on page 70
•Windows 2000/2003 using AppleTalk on page 76
•Windows using Microsoft (R) Networking on page 79
•IP Configuration in a Mac Environment on page 85
•Network Configuration on page 92
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							Windows 2000/2003/XP/Vista Environment
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Windows 2000/2003/XP/Vista Environment
Information Checklist
Before starting the procedure, ensure the following items are available or tasks have been performed:
For Static IP Address
Note:To configure this feature or these settings access the Tools pathway as a System 
Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 18.
1. From the To o l s pathway, touch [Network Settings].
2. Touch [Network Setup].
3. Touch [TCP IP].
4. Touch [TCP/IP Settings]. 
5. Touch [TCP/IP Enablement], the TCP/ I P En ab lem ent screen displays.
a. Touch [Enable] for IPv4 and IPv6.
Note:Any changes to the IPv6 feature will result in a reboot of the Network Controller.
b. Touch [Save].
6. Touch [Automatic Addressing].
a. Touch [Disabled] to disable Automatic Addressing.
b. Touch [Save].
7. Touch [IP Address/Host Name], the IP Address/Host Name screen displays.
a. For IPv4 Address, touch each octet and enter the IP address using the numerical keypad.
b. For Host Name, touch the detail bar.
c. Enter Host Name using the on-screen keyboard. To access more characters, touch [123] on 
the user interface. 
d. Touch [Save], then touch [Save] to return to the TCP/IP Settings screen.
For Static IP AddressFor Dynamic IP Address
• Existing operational network utilizing the TCP/IP 
protocol.
• Ensure that the device is connected to the 
network.
• Static IP Address for the device.
• Subnet Mask Address for the device.
• Gateway Address for the device.
• Host Name for the device.
• Ethernet Cable.
• Print and Fax Drivers CD (delivered with your 
device).• Existing operational network utilizing the TCP/IP 
protocol.
•A DHCP, BOOTP or RARP Server should be 
available on the network.
• Ensure that the device is connected to the 
network.
• Ethernet Cable.
• Print and Fax Drivers CD (delivered with your 
device).
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