Xerox WorkCentre 5740 User Manual

							WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
System Administrator Guide141
6Print Drivers
This chapter summarizes the Print Driver features and functions. You can use Internet Services to 
configure the Print Drivers.
•Windows 2000/2003 Server on page 142
•Windows 2000 Professional on page 144
•Windows XP on page 147
•Windows Vista on page 150
•Apple Macintosh 10.X on page 153
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							Windows 2000/2003 Server
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System Administrator Guide 142
Windows 2000/2003 Server
Xerox Printer Installer
This section provides instructions on how to install the Print Driver manually. However, you can use 
Xerox Printer Installer to discover the printer and install drivers.
To use the Xerox Printer Installer locate the Internet Services Print and Fax Drivers CD-ROM delivered 
with your device and follow the instructions contained in the Internet Services Print and Fax Drivers 
Guide for Microsoft Windows.
Information Checklist
Before starting the procedure, ensure the following items are available or tasks have been performed:
• Verify the device is configured with the correct IP Address, Subnet Mask, and Gateway Address 
information by printing a Configuration Report. 
To print a Configuration Report, go to the Device
a. Press the  button.
b. Touch the [Machine Information] tab.
c. Touch [Print Reports].
d. Touch [Print Report].
e. Touch [Close].
• Locate the Print and Fax Drivers CD, load the CD into your CD drive. (This was delivered in the 
Internet Services Network Services Pack with your device.) Review any README file contained with 
the Print Driver.
Windows Add Printer Wizard
1. At the Desktop, right-click on [My Network Places]/[Network Neighborhood] icon.
2. Select [Properties].
3. Click on the [Protocols] tab.
4. Verify that the [TCP/IP] protocol has been loaded and the checkbox is checked.
5. Select the [Services] tab and verify that [Microsoft TCP/IP Printing] is loaded. If this software is 
not present, install it using the documentation provided by Microsoft. Then return to the next step 
in this document.
Verify that Print Services for UNIX is loaded
1. From the [Start] menu, select [Settings] (for Windows 2000).
2. Select [Control Panel].
3. Double-click on [Add/Remove Programs].
4. Select [Add/Remove Windows Components].
5. Select [Other Network File and Print Services].
6. Click on [Details].
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							Windows 2000/2003 Server
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7. Check the checkbox to select [Print Services for UNIX].
8. Click on [OK].
9. Click on [Next].
10. Close the [Add/Remove Programs] window.
Add the Printer
1. From the [Start] menu, select [Settings] and then [Printers]/[Printers and Faxes].
2. Double-click [Add Printer] and click on [Next].
3. Select [Local Printer] (Windows 2000) or [Local Printer attached to this computer] (Windows 
2003) and uncheck [Automatically detect and install my Plug and Play printer].
4. Click [Next].
5. Select [Create a New Port].
6. Select [LPR Port] from the Ty p e  drop-down menu and click [Next].
Note:The LPR Port is only available when Print Services for UNIX is installed.
7. Enter the IP Address of the printer.
8. Enter the printer name.
9. Click on [OK].
10. You will be prompted for a Print Driver. Select [Have Disk] and click [Browse]. Locate the Drivers 
folder on the CD.
11. Select the required driver.
12. Click on [Open] and then [OK].
13. Select the model of your machine from the list. Click on [Next].
14. The Name your Printer screen appears. Enter a printer name and click [Next].
15. The Printer Sharing Screen appears. If you will be sharing this printer with other clients select 
[Share As] (Windows 2000) or [Share Name] (Windows 2003) and enter a share name. Click 
[Next].
16. Enter details in the [Location] and [Comment] if required. Click [Next].
17. Select [Yes] to print a test page and verify that it prints at the device. Click [Next].
18. Click [Finish]. The Print Driver will install.
Configure the Print Driver
1. From the [Start] menu, select [Settings] and then [Printers]/[Printers and Faxes].
2. Right-click on the printer icon and select [Properties].
3. Click on the [Advance] tab, then click on [Printing Defaults].
4. Select the settings you wish to set for the printer.
For further information on Configuring the Print Driver and Installation, refer to the Print Drivers Guide 
for Windows CD.
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							Windows 2000 Professional
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System Administrator Guide 144
Windows 2000 Professional
Note:You can use Internet Services to configure the Print Driver in this environment.
Xerox Printer Installer
This section provides instructions on how to install the Print Drivers manually. However, you can use 
Xerox Printer Installer to find the printer and install drivers.
To use the Xerox Printer Installer locate the Print and Fax Drivers disc delivered with your device and 
follow the instructions contained in the Guide for Microsoft Windows.
Information Checklist
Before starting the procedure, ensure the following items are available or tasks have been performed:
• Verify the device is configured with the correct IP Address, Subnet Mask, and Gateway Address 
information by printing a Configuration Report.
To print a Configuration Report, go to the Device
a. Press the  button.
b. Touch the [Machine Information] tab.
c. Touch [Print Reports].
d. Touch [Print Report].
e. Touch [Close].
• Locate the Internet Services Print and Fax Drivers CD. (This was delivered in the Internet Services 
Network Services Pack with your device.) Review any README file contained with the Print Drivers.
To install the Print Driver on Windows 2000 Professional choose one of the following options:
• Connect to an existing print queue already created on a network server.
• Create a new print queue on the Windows 2000 Professional workstation.
Connect to an Existing Print Queue
1. At the Windows 2000 Professional Desktop, right mouse click the [My Network Places] icon.
2. Select [Properties].
3. Right-click on the [Local Area Connection] icon.
4. Select [Properties].
5. Verify that the Internet Protocol (TCP/IP) protocol has been loaded. If this software is not 
present, install it using the documentation provided by Microsoft. Then return to the next step in 
this document.
Add the Printer
1. From the [Start] menu, select [Settings].
2. Select [Printers].
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							Windows 2000 Professional
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3. Double-click on [Add Printer] and then click [Next].
4. Verify that [Network Printer] is selected and click on [Next].
5. The Locate Your Printer screen will appear. Select the [Type the Printer Name] option or click on 
[Next] to browse for a printer.
6. Enter the path to the printer or click on [Next] to browse for the print queue created on your 
server.
7. Select the printer and click on [Next]. Select [Yes] if you wish to make it the default printer. Click 
on [Next].
8. Click on [Finish]. The Print Driver will download to the Windows 2000 Professional workstation.
9. When the Print Driver has installed open an application on the workstation and print a test page 
to verify operation.
Create a New Print Queue
Go to the Windows 2000 Professional Workstation:
1. At the Desktop, right click the [My Network Places] icon.
2. Select [Properties].
3. Right-click on the [Local Area Connection] icon and select [Properties].
4. Verify that the [Internet Protocol (TCP/IP)] protocol has been loaded. If this software is not 
present, install it using the documentation provided by Microsoft. Then return to the next step in 
this document.
Verify that Print Services for UNIX is loaded
1. From the [Start] menu, select [Settings].
2. Select [Control Panel].
3. Double-click [Add/Remove Programs].
4. Select [Add/Remove Windows Components].
5. Select [Other Network File and Print Services].
6. Click on [Details].
7. Check the checkbox to select [Print Services for UNIX].
8. Click on [OK].
9. Click on [Next].
10. Close the [Add/Remove Programs] window.
Add the Printer
1. From the [Start] menu, select [Settings] then [Printers].
2. Double-click on [Add Printer] and then click [Next].
3. Select [Local Printer] and deselect [Automatically detect and install my Plug and Play printer].
4. Click on [Next].
5. Select [Create a new port] and choose [LPR Port] from the Type pull-down menu.
6. Click on [Next].
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							Windows 2000 Professional
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
System Administrator Guide 146
7. Enter the IP Address of the printer.
8. Enter a name for the print queue and click [OK].
9. You will be prompted for a Print Driver. Select [Have Disk] and browse to the location of your Print 
Driver.
10. Select the [.INF] file then click on [Open].
11. The wizard will return you to the previous dialog. Verify the path and file name are correct and 
click on [OK].
12. Select the model that corresponds to your device and click on [Next].
13. The Name your Printer screen appears. Enter a printer name. Select [Yes] if you wish to make this 
the default printer, then click on [Next].
14. The Printer Sharing screen appears. If you will be sharing this printer with other clients select the 
[Share As] button and enter a share name. Click on [Next].
15. Enter a location and comment (optional).
16. Select [Yes] to print a test page and verify that it prints at the device. Click [Next].
17. Click on [Finish].
Configure the Print Driver
1. From the [Start] menu, select [Settings] and then [Printers].
2. Right-click on the printer icon and select [Properties].
3. Click on the [Configuration] tab.
4. Change the settings you wish to set for the printer.
5. Click on [OK].
For further information on Configuring the Print Driver and Installation, refer to the Print Drivers Guide 
for Windows CD.
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							Windows XP
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
System Administrator Guide147
Windows XP
Note:You can use Internet Services to configure the Print Driver in this environment.
Xerox Printer Installer
This section provides instructions on how to install the Print Driver manually. However, you can use 
Xerox Printer Installer to discover the printer and install drivers.
To use the Xerox Printer Installer locate the Internet Services Print and Fax Drivers disc delivered with 
your device and follow the instructions contained in the Internet Services Print and Fax Drivers Guide 
for Microsoft Windows.
Information Checklist
Before starting the procedure, ensure the following items are available or tasks have been performed:
• Verify the device is configured with the correct IP Address, Subnet Mask, and Gateway Address 
information by printing a Configuration Report.
To print a Configuration Report, go to the Device
a. Press the  button.
b. Touch the [Machine Information] tab.
c. Touch [Print Reports].
d. Touch [Print Report].
e. Touch [Close].
• Locate the Internet Services Print and Fax Drivers CD. (This was delivered in the Internet Services 
Network Services Pack with your device.) Review any README file contained with the Print Driver.
To install the Print Driver on Windows XP choose one of the following options:
•Connect to an existing print queue already created on a network server.
•Create a new print queue on the Windows XP workstation.
Connect to an Existing Print Queue
1. At the Windows XP Workstation verify that the TCP/IP protocol stack is loaded: select [Start], 
right-click the [My Network Places] icon, and select [Properties].
2. Right-click on the [Local Area Connection] icon. Select [Properties].
3. Verify that the Internet Protocol (TCP/IP) protocol has been loaded. It may be necessary to scroll 
down the list. If this software is not present, install it using the documentation provided by 
Microsoft. Then return to the next step in this document.
4. From the [Start] menu select [Printers and Faxes].
5. Select [Add a Printer].
6. The Add Printer Wizard: Welcome Page displays. Click on [Next].
7. Verify that [A network printer, or a printer attached to another computer] is selected, and click 
on [Next].
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							Windows XP
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8. The Specify a Printer screen will appear. Select one of the following:
•Connect to this printer - if you know the name of the server and printer.
•Find a printer in the directory - to browse for the print queue created on your server.
Click on [Next].
9. Select the printer and click on [OK].
10. If you want to make this printer your default printer select [Yes], then click on [Next].
11. Click on [Finish]. The printer will download to the Windows XP workstation.
12. When the Print Driver has installed, open an application on the workstation and print a file to 
verify that the Print Driver has correctly installed.
Configure the Print Driver
1. From the [Start] menu select [Printers and Faxes]. 
2. Right-click on the printer icon and select [Properties]. Use the available tabs to set the printing 
defaults. Additional settings may be accessed by clicking on the [Printing Preferences] button on 
the General tab.
3. Click on the [Apply] button, then [OK].
Create a New Print Queue on Windows XP
1. Obtain the Print Driver for your operating system.
2. Verify that Print Services for UNIX is loaded: from the [Start] menu, select [Control Panel].
3. Double-click [Add/Remove Programs].
4. Select [Add/Remove Windows Components].
5. Scroll down until you see [Other Network File and Print Services].
6. Click on the [Details] button.
7. Check the checkbox to add [Print Services for UNIX] if not already installed and click on [OK].
8. Click on [Next].
Add the Printer
1. From the [Start] menu select [Printers and Faxes]. The Vista path is Start\Control 
Panel\Printer(s).
2. Click on [Add a Printer], then [Next].
3. Select [Local Printer attached to this computer].
4. If already selected, deselect [Automatically detect and install my Plug and Play printer].
5. Click on [Next].
6. Select [Create a new port].
7. Select [LPR] from the Type of Port pull down menu, then click [Next].
8. Enter the IP Address of the printer.
9. Enter a name for the print queue and click [OK].
10. You will be prompted for a Print Driver. Select [Have Disk] and click on [Browse] to browse to the 
location of your Print Driver.
11. Select the required driver then click on [Open].
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							Windows XP
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System Administrator Guide149
12. When the Install from Disk screen appears, verify that the path and file name are correct, then 
click on [OK].
13. Select the model of your device from the list. Click on [Next].
14. The Name your Printer screen appears. Enter a printer name.
15. If you want to make this printer your default printer select [Yes], then click on [Next].
16. The Printer Sharing screen appears. If you will be sharing this printer with other clients select the 
[Share Name] button and enter a share name. Click on [Next].
17. Enter a location and comment in the [Location and Comment screen] (optional).
18. Select [Yes] to print a test page. Click on [Next].
19. Click on [Finish]. The Print Driver will install. At the device verify that the test page printed.
Configure the Print Driver
1. From the [Start] menu select [Printers and Faxes].
2. Right-click on the printer icon and select [Properties].
3. Use the available tabs to set the printing defaults. Additional settings may be accessed by clicking 
on the [Printing Preferences] button on the General tab.
For further information on Configuring the Print Driver and Installation, refer to the Print Drivers Guide 
for Windows CD.
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							Windows Vista
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
System Administrator Guide 150
Windows Vista
Xerox Printer Installer
This section provides instructions on how to install the Print Driver manually. However, you can use 
Xerox Printer Installer to discover the printer and install drivers.
To use the Xerox Printer Installer locate the Internet Services Print and Fax Drivers disc delivered with 
your device and follow the instructions contained in the Internet Services Print and Fax Drivers Guide 
for Microsoft Windows.
Information Checklist
Before starting the procedure, ensure the following items are available or tasks have been performed:
• Verify the device is configured with the correct IP Address, Subnet Mask, and Gateway Address 
information by printing a Configuration Report.
To print a Configuration Report, go to the Device
a. Press the  button.
b. Touch the [Machine Information] tab.
c. Touch [Print Reports].
d. Touch [Print Report].
e. Touch [Close].
• Locate the Internet Services Print and Fax Drivers disc. (This was delivered in the Internet Services 
Network Services Pack with your device.) Review any README file contained with the Print Driver.
To install the Print Driver on Windows Vista choose one of the following options:
•Connect to an existing print queue already created on a network server.
•Create a new print queue on the Windows Vista workstation.
Connect to an Existing Print Queue
Note:You will need to know the server name where the print queue is located and the printer 
share name.
1. At your Workstation, click on [Start] then select [Control Panel]. 
2. Click on the [Hardware and Sound] button.
3. Open the [Printers] folder.
4. Click on [Add Printer].
5. Select [Add a network, wireless or Bluetooth printer].
6. Click on [Next].
7. The Select a printer screen will display. Select [The printer that i want isn’t listed], and click on 
[Next].
8. In the Find a printer by name or TCP/IP Address screen, select [Find a printer in the directory, 
based on location or feature], and click on [Next].
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