Xerox WorkCentre 3220DN User Manual

50 _Faxing
•In Ans/Fax  mode, an answering machine attached to your machine 
answers an incoming call, and the caller can leave a message on the 
answering machine. If the fax machine senses a fax tone on the line, 
the machine automatically switches to  Fax mode to receive the fax. 
See page 50.
•In  DRPD mode, you can receive a call using the Distinctive Ring 
Pattern Detection (DRPD) feature. Distinctive Ring is a telephone 
company service which enables an user to use a single telephone 
line to...

Faxing_51
Receiving in secure receiving mode
You may need to prevent your received faxes from being accessed by 
unauthorized people. You can turn on secure receiving mode to restrict 
printing of received faxes when the machine is unattended. In secure 
receiving mode, all incoming faxes go into memory. When the mode is 
deactivated, any stored faxes are printed.
Activating secure receiving mode
1.Press  Fax . 
2. Press  Menu  and then press 
OK when Fax Feature appears on the 
bottom line of the...

52 _Faxing
8.To enter more fax numbers, press  OK when  Yes appears and repeat 
steps 6 and 7. You can add up to 10 destinations.
9. When you have finished entering fax numbers, press
 the left/right arrow 
to select  No at the Another No.?  prompt and press OK.
10. Enter the job name you want and press  OK.
For details on how to enter alphanumeric characters, see page 30.
If you do not want to assign a name, skip this step.
11. Enter the time using the number keypad and press  OK, or Start .
The...

Faxing_53
Forwarding received faxes to another fax machine
You can set your machine to forward incoming faxes to another fax 
number during a specified time period. When a fax arrives at your 
machine, it is stored in memory. Then, the machine dials the fax number 
that you have specified and sends the fax.
1.Press  Fax . 
2. Press  Menu  until Fax Feature  appears on the bottom line of the 
display and press  OK.
3. Press the left/right arrow until  Forward appears and press  OK.
4. Press  OK when  Fax...

54 _Faxing
3.Select  Xerox PC-Fax  from the  Name drop down list box.
4. Select  OK.
5. Compose the cover page and click  Continue.
6. Enter the recipients’ numbers and click  Continue. 7.
Select the resolution and click  Send Fax.
Your PC begins to send the fax data and multi-function printer sends 
the fax.
FAX SETUP
Changing the fax setup options
Your machine provides you with various user-selectable options for setting 
up the fax system. You can change the default settings for your preferences 
and...

Faxing_55
Receiving options
Changing the default document settings
The fax options, including resolution and darkness, can be set to the most 
frequently used modes. When you send a fax, the default settings are used 
if they are not changed by using the corresponding button and menu.
1.Press Fax . 
2. Press Menu  until Fax Setup  appears on the bottom line of the 
display and press  OK.
3. Press the left/right arrow until  Change Default appears and press  OK.
4. Press OK  when Resolution  appears.
5....

56 _Faxing
Printing sent fax report automatically
You can set the machine to print a report with detailed information about the 
previous 50 communication operations, including time and dates.
1.Press  Fax . 
2. Press  Menu  until Fax Setup appears on the bottom line of the 
display and press  OK.
3. Press the left/right arrow until  Auto Report appears and press  OK.
4. Press the left/right arrow until  On appears and press OK .
5. Press  Stop/Clear   to return to ready mode.
Setting up Address Book
You...

Faxing_57
Searching Address Book for an entry
There are two ways to search for a number in memory. You can either 
scan from A to Z sequentially, or you can search by entering the first 
letters of the name associated with the number.
Searching sequentially through the memory
1.If necessary, press  Fax. 
2. Press  Address Book  until Search & Dial  appears on the bottom 
line of the display and press  OK.
3. Press the left/right arrow until the number category you want 
appears and press  OK.
4. Press...

58 _Using USB flash memory
using USB flash memory
This chapter explains how to use a USB memory device with your machine.
This chapter includes:
• About USB memory
• Plugging in a USB memory device
• Scanning to a USB memory device• Printing from a USB memory device
• Backing up data
• Managing USB memory
ABOUT USB MEMORY
USB memory devices are available with a variety of memory capacities to 
give you more room for storing documents, presentations, downloaded 
music and videos, high resolution...

Using USB flash memory_59
6.Press  OK when  Yes appears to scan more pages. Load an original and 
press Start . 
Regardless of the button you press, the color mode is decided as 
customized. See “Customizing Scan to USB” on page 59.
Otherwise, press the left/right arrow to select  No and press  OK.
After scanning is complete, you can remove the USB memory device from 
the machine.
Customizing Scan to USB 
You can specify image size, file format, or color mode for each scanning to 
USB job.
1. Press...