Xerox WorkCentre 3119 User Manual

							Loading original documents and paper
3.3
Paper size supported in each mode
Envelope
(continued)Envelope C6 114 x 162 mm
(4.48 x 6.37 
inches)60 to 90 
g/m2 (16 to 
24 lb)1 sheet of 
paper for 
the manual 
feeder
Transparency Letter, A4 Refer to the Plain 
paper section138 to 148 
g/m
21 sheet of 
paper for 
the manual 
feeder
Labels Letter, Legal, 
Folio, A4, JIS 
B5, ISO B5, 
Executive, 
A5, A6Refer to the Plain 
paper section120 to 150 
g/m
2 (32 to 
40 lb)1 sheet of 
paper for 
the manual 
feeder
Card stock Letter, Legal, 
Folio, A4, JIS 
B5, ISO B5, 
Executive, 
A5, A6Refer to the Plain 
paper section60 to 165 
g/m
2 (16 to 
43 lb)1 sheet of 
paper for 
the manual 
feeder
Minimum size (custom) 76 x 127 mm
(3.0 x 5.0 inches)60 to 165 
g/m
2 (16 to 
43 lb bond)1 sheet of 
paper for 
the manual 
feeder Maximum size (custom) 215.9 x 356 mm
(8.5 x 14 inches)
a If paper weight is over 90 g/m2, load one sheet of paper in the manual feeder.
b Maximum capacity may differ depending on media weight, thickness, and 
environmental conditions.
TypeSizeDimensionsWeightaCapacityb
ModeSizeSource
Copy mode Letter, A4, Legal, Folio, 
Executive, ISO B5, JIS 
B5, A5, A6• paper input tray
• manual feeder
Single  side  printing All sizes supported by the 
machine• paper input tray
• manual feeder
Guidelines for selecting and storing 
print materials
When selecting or loading paper, envelopes, or other print 
materials, keep these guidelines in mind:
• Always use paper and other materials that conform with the 
specifications listed on page 3.2.
• Attempting to print on damp, curled, wrinkled, or torn paper 
can cause paper jams and poor print quality.
• For the best print quality, use only high quality copier grade 
paper specifically recommended for use in laser printers. 
• Avoid using the following paper types:
- Paper with embossed lettering, perforations, or a texture 
   that is too smooth or too rough
- Erasable bond paper
- Multi-paged paper
- Synthetic paper and thermally reactive paper
- 
Carbonless paper and Tracing paper. 
• Use of these types of paper could result in paper jams, 
chemical smells, and damage to your machine.
• Store paper in its ream wrapper until you are ready to use it. 
Place cartons on pallets or shelves, not on the floor. Do not 
place heavy objects on top of the paper, whether it is 
packaged or unpackaged. Keep it away from moisture or 
other conditions that can cause it to wrinkle or curl.
• Store unused materials at temperatures between 15
o C and 
30o C (59o F to 86o F). The relative humidity should be 
between 10% and 70%.
• Store unused paper in a moisture-proof wrap, such as a 
plastic container or bag, to prevent dust and moisture from 
contaminating your paper.
• Load special paper types one sheet at a time through the 
manual feeder to avoid paper jams.
• To prevent materials such as transparencies and label sheets 
from sticking together, remove them as they print out.
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							Loading original documents and paper
3.4
Guidelines for special materials
Paper TypeGuidelines
Envelopes • Successful printing on envelopes depends upon the 
quality of the envelopes. When selecting envelopes, 
consider the following factors:
- Weight: The weight of the envelope paper should 
not exceed 90 g/m
2 (24 lb) or jamming may 
occur.
- Construction: Prior to printing, envelopes should 
lie flat with less than 6 mm (0.25 inches) curl, and 
should not contain air.
- Condition: Envelopes should not be wrinkled, 
nicked, or otherwise damaged.
- Temperature: You should use envelopes that are 
compatible with the heat and pressure of the 
machine during operation.
• Use only well-constructed envelopes with sharp and 
well creased folds.
• Do not use stamped envelopes.
• Do not use envelopes with clasps, snaps, windows, 
coated lining, self-adhesive seals, or other synthetic 
materials.
• Do not use damaged or poorly made envelopes.
• Be sure the seam at both ends of the envelope 
extends all the way to the corner of the envelope.
• Envelopes with a peel-off adhesive strip or with 
more than one flap that folds over to seal must use 
adhesives compatible with the machine’s fusing 
temperature of 208° C (406.4° F) for 0.1 second. 
The extra flaps and strips might cause wrinkling, 
creasing, or jams, and may even damage the fuser.
• For the best print quality, position margins no closer 
than 15 mm (0.6 inches) from the edges of the 
envelope.
• Avoid printing over the area where the envelope’s 
seams meet.
Acceptable
Unacceptable
Transparencies • To avoid damaging the machine, use only 
transparencies designed for use in laser printers.
• Transparencies used in the machine must be able to 
withstand 208° C (406.4° F), the machine’s fusing 
temperature.
• Place them on a flat surface after removing them 
from the machine.
• Do not leave them in the paper tray for long periods 
of time. Dust and dirt may accumulate on them, 
resulting in spotty printing.
• To avoid smudging caused by fingerprints, handle 
them carefully.
• To avoid fading, do not expose printed 
transparencies to prolonged sunlight.
• Ensure that transparencies are not wrinkled, curled, 
or have any torn edges.
Labels • To avoid damaging the machine, use only labels 
designed for use in laser printers.
• When selecting labels, consider the following 
factors:
- Adhesives: The adhesive material should be stable 
at 208° C (406.4° F), the machine’s fusing 
temperature.
- Arrangement: Only use labels with no exposed 
backing between them. Labels can peel off sheets 
that have spaces between the labels, causing 
serious jams.
- Curl: Prior to printing, labels must lie flat with no 
more than 13 mm (5 inches) of curl in any 
direction.
- Condition: Do not use labels with wrinkles, 
bubbles, or other indications of separation.
• Make sure that there is no exposed adhesive 
material between labels. Exposed areas can cause 
labels to peel off during printing, which can cause 
paper jams. Exposed adhesive can also cause 
damage to machine components.
• Do not run a sheet of labels through the machine 
more than once. The adhesive backing is designed 
for only a single pass through the machine.
• Do not use labels that are separating from the 
backing sheet or are wrinkled, bubbled, or 
otherwise damaged.
Card stock or 
custom-sized 
materials• Do not print on media smaller than 76 mm (3 
inches) wide or 127 mm (5 inches) long.
• In the software application, set margins at least 6.4 
mm (0.25 inches) away from the edges of the 
material.
Paper TypeGuidelines
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							Loading original documents and paper
3.5
Loading paper
In the paper input tray
Load the print material you use for the majority of your print 
jobs in the paper input tray. The paper input tray can hold a 
maximum of 250 sheets of 20 lb (
75 g/m2) plain paper. 
To load paper, pull open the paper input tray and load paper 
with the side to be printed on face down.
You can load letterhead paper with the design side face down. 
The top edge of the sheet with the logo should be placed at the 
front of the paper input tray.
For details about loading paper in the tray, see page 2.3.
NOTES: 
• If you experience problems with paper feed, place one sheet 
at a time in the manual feeder.
• You can load previously printed paper. The printed side 
should be facing up with an uncurled edge at the front. If 
you experience problems with paper feed, turn the paper 
around. Note that the print quality is not guaranteed.
Preprinted paper • Letterhead must be printed with heat-resistant ink 
that will not melt, vaporize, or release hazardous 
emissions when subjected to the machine’s fusing 
temperature of 208° C (406.4° F) for 0.1 second.
• Letterhead ink must be non-flammable and should 
not adversely affect printer rollers.
• Forms and letterhead should be sealed in a 
moisture-proof wrapping to prevent changes during 
storage.
• Before you load preprinted paper, such as forms and 
letterhead, verify that the ink on the paper is dry. 
During the fusing process, wet ink can come off 
preprinted paper, reducing print quality.
Paper TypeGuidelinesIn the manual feeder
Use the manual feeder to print transparencies, labels, 
envelopes or postcards in addition to making quick runs of 
paper types or sizes that are not currently loaded in the paper 
input tray.
To load print material in the manual feeder:
1Load a sheet of the print material with the side to be 
printed on facing up
 into the center of the manual 
feeder.
Depending on the paper type you are using, keep the 
following loading method:
• Envelopes: load a sheet with the flap side down and with 
the stamp area on the top left side.
• Transparencies: load a sheet with the print side up and 
the top with the adhesive strip entering the machine 
first.
• Labels: load a sheet with the print size up and top short 
edge entering the machine first.
• Preprinted paper: load a sheet with the design face up, 
top edge toward the machine.
• Card: load a sheet with the print side up and the short 
edge entering the machine first.
• Pre printed paper: load a sheet with the printed side 
down and an uncurled edge toward the machine.
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							Loading original documents and paper
3.6
2Adjust the manual feeder guides to the width of the print 
material without bending it.
3After loading paper, you need to set the paper type and 
size for the manual feeder. See page 3.6 for copying or the 
Software Section for PC-printing.
NOTE: The settings made from the printer driver override the 
settings on the control panel.
4If you want to use the rear cover, open the rear cover.
Tips on using the manual feeder
• Print materials should be loaded face up with the top edge 
going into the manual feeder first and be placed in the 
center of the tray.
• Always load only the print materials specified in the 
Specifications on page 3.2 to avoid paper jams and print 
quality problems.
• When you print on 76 x 127 mm (3 x 5 inches) sized media 
on the manual feeder, open the rear cover to use the rear 
cover.
• Make sure to open the rear cover when you print on 
transparencies. If not, they may tear while exiting the 
machine.
Setting the paper size and type
After loading paper in the paper tray, you need to set the paper 
size and type using the control panel buttons. These settings 
will apply to Copy mode. For PC-printing, you need to select the 
paper size and type in the application program you use on your 
PC.
1Press   button until Paper Setting appears on the top 
line of the display.
2Press  button when Paper Size appears.
3Press the scroll button (  or  ) to select the paper tray 
you want to use and press   button. 
4Press the scroll button (  or  ) to find the paper size you 
are using and press   button. 
5Press   button to return to the upper level.
6Press the scroll button (  or  ) to select Paper Type and 
press  button.
7Press the scroll button (  or  ) to find the paper type you 
are using and press   button. 
8Press  button to return to Standby mode.
Selecting an output location
The machine has two output locations: the rear cover (face up) 
and the output tray (face down).
To use the output tray, make sure that the rear cover is closed. 
To use the rear cover, open the rear cover.
NOTES:
• If paper coming out of the output tray has problems, such as 
excessive curl, try printing to the rear cover.
• To avoid paper jams, do not open or close the rear cover 
while the machine is printing.
Printing to the output tray (Face down)
The output tray collects printed paper face down, in the order 
in which the sheets were printed. The tray should be used for 
most print jobs.
If you use paper which is not long enough to reach the output 
tray, use the scan unit.
To use the scan unit:
1Lift the scan unit. A tab automatically springs up to 
support the cover.
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							Loading original documents and paper
3.7
2Take the paper out manually.
3Close the scan unit. In order to close the cover, push the 
tab to the left and hold it down. Then lower the cover 
carefully until the cover is holding down the tab. Then you 
can move your hand and finish lowering the cover.
Be careful not to pinch your fingers!
NOTES:
• If you continuously print many pages, the surface of the 
output tray may become hot. Be careful not to touch the 
surface, and especially keep children away from the surface.
• The output tray can hold up to 50 sheets of paper. Remove 
the pages so that tray is not overloaded.
Printing to the rear cover (Face up)
Using the rear cover, paper comes out of the machine face up.
Printing from the manual feeder to the rear cover provides a 
straight paper path. Using the rear cover might improve the 
output quality with special materials.
To use the rear cover, open the rear cover by pulling it up. 
CAUTION: The fuser area inside the rear cover of your 
machine becomes very hot when in use. Take care when you 
access this area.
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							Copying
4.1
4Copying
This chapter gives you step-by-step instructions for copying 
documents.
This chapter includes:
•Copying
• Changing the settings for each copy
• Using special copy features
• Changing the default settings
• Setting the time out option
Copying
1Place a document on the document glass.
2Customize the copy settings including copy size, darkness, 
and original type, by using the control panel buttons. See 
page 4.1.
If necessary, you can use special copy features, such as 
Poster copying or 2 Up copying. See page 4.3.
3Press   button and enter the number of copies using 
the scroll button (  or  ), if necessary.
4Press   button to begin copying. 
The display shows the copy processing.
NOTE: You can cancel the copy job during an operation. Press 
 button, and the copying will stop.
Changing the settings for each 
copy
The buttons on the control panel let you select all basic copy 
options: darkness, document type and copy size. Set the 
following options for the current copy job before pressing
  
button
 to make copies.
NOTE: If you press   button while setting the copy options, 
all of the options you have set for the current copy job will be 
canceled and returned to their default status.
Reduced/Enlarged copy
You can reduce or enlarge the size of a copied image from 50% 
to 200% when you copy original documents from the document 
glass.
To select from the predefined copy sizes:
1Press  button then Reduce/Enlarge appears. 
2Press the scroll button (  or  ) to select the size setting 
you want and press
  button.
To fine-tune the size of copies:
1Press  button then Reduce/Enlarge appears. 
2Press the scroll button (  or  ) until Custom:50-200% 
appears and press   button.
3Press the scroll button (  or  ) to enter the copy size you 
want. Pressing and holding the button allows you to 
quickly scroll to the number you want.
4Press  button to save the selection.
NOTE: When you make a reduced copy, black lines may 
appear at the bottom of your copy.
Darkness
If you have an original document containing faint markings and 
dark images, you can adjust the brightness to make a copy that 
is easier to read. 
1Press   button until Darkness appears on the top line 
of the display.
2Press the scroll button (  or  ) to select the contrast mode 
you want.
• 
Light: works well with dark print.
• 
Normal: works well with standard typed or printed 
documents.
• 
Dark: works well with light print or faint pencil 
markings.
3Press   button to save the selection.
Original type
The original type setting is used to improve the copy quality by 
selecting the document type for the current copy job. 
1Press   button until Original Type appears on the top 
line of the display.
2Press the scroll button (  or  ) to select the image mode 
you want.
• 
Text: Use for documents containing mostly text.
• 
Text/Photo: Use for documents with mixed text and 
photographs.
• 
Photo: Use when the originals are photographs.
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							Copying
4.2
3Press   button to save the selection.
Changing the default settings
The copy options, including darkness, original type, copy size 
and number of copies, can be set to the most frequently used 
modes. When you copy a document, the default settings are 
used unless they are changed by using the menus on the 
control panel.
To create your own default settings:
1Press   button until Copy Setup appears on the top line 
of the display. 
2Press OK when Default-Change appears.
3Press the scroll button (  or  ) to select a setup option 
and press   button.
4Press the scroll button (  or  ) to change the setting or 
enter the value and press   button.
5Repeat steps 3 through 4, as needed.
6Press  button to return to Standby mode.
NOTE: While you are setting copy options, pressing   
button cancels the changed settings and restores their default 
status.
Using special copy features
Clone copying
This feature prints multiple image copies from the original 
document on a single page. The number of images is 
automatically determined by the original image and paper size.
1Place the document to be copied on the document glass, 
and close the cover. 
2Press  button until Special Copy appears on the top 
line of the display.
3Press the scroll button (  or  ) until Clone appears and 
press  button.
4Customize the copy settings including copy size, darkness, 
and original type, by using the control panel buttons. See 
page 4.1.
NOTE: You cannot adjust the copy size using the Reduce/
Enlarge menu while making a clone copy.
5Press   button to begin copying.
Auto Fit copying
This feature automatically reduces or enlarges the original 
image to fit on the paper currently loaded in the machine.
NOTE: When the size of the document you want to copy is not 
same as the size of the paper loaded, this function 
automatically adjusts the size of the document to fit the paper. 
You can not adjust the copy size manually.
1Load the document to be copied on the document glass, 
and close the cover.
2Press  button until Special Copy appears on the top 
line of the display.
3Press the scroll button (  or  ) until Auto Fit appears and 
press  button.
4Customize the copy settings including copy size, darkness, 
and original type, by using the control panel buttons. See 
page 4.1.
NOTE: You cannot adjust the copy size using the Reduce/
Enlarge menu while Auto Fit copying is enabled.
5Press   button to begin copying.
ID Card copying
You can copy both sides of the ID Card like a drivers licence to 
a single side of paper.
When you copy using this feature, the machine prints one side 
of the card on the upper half of the paper and the other side on 
the lower half without reducing the size of the original.
If the loaded card is larger than the printable area, some 
portions may not be printed.
1Place the ID Card to be copied on the document glass and 
close the cover. 
2Press  button until Special Copy appears on the top 
line of the display.
3Press the scroll button (  or  ) until ID Card copy 
appears and press   button.
4Customize the copy settings including copy size, darkness, 
and original type, by using the control panel buttons. See 
page 4.1.
5Press   button to begin copying.
Your machine begins scanning the front side and will then  
display 
Set Backside.
6Open the document cover and flip the document over. 
Close the cover.
A
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							Copying
4.3
NOTE: If you press   button or no buttons are pressed for 
approximately 30 seconds, the machine cancels the copy job 
and returns to Standby mode.
7Press   button to begin copying.
2-UP copying
This feature prints 2 original images reduced to fit onto one 
sheet of paper.
1Place the document to be copied on the document glass 
and close the cover. 
2Press   button until Special Copy appears on the top 
line of the display.
3Press the scroll button (  or  ) until 2-UP appears and 
press  button.
4Customize the copy settings including copy size, darkness, 
and original type, by using the control panel buttons. See 
page 4.1.
NOTE: You cannot adjust the copying size using the Reduce/
Enlarge menu while making a 2-UP copying.
5Press   button to begin copying.
Your machine begins scanning the front side and will then 
display 
Set Next Page Press Start. 
6Place the second document to be copied on the document 
glass.
7Press   button to begin copying.
NOTE: 2-UP copying reduces your original document by 50%.
Poster copying
This feature prints an image onto 9 sheets of paper (3x3). You 
can paste the printed pages together to make one poster-sized 
document.
1Place the document to be copied on the document glass 
and close the cover.
2Press  button until Special Copy appears on the top 
line of the display.
3Press the scroll button (  or  ) until Poster appears and 
press  button.
4Customize the copy settings including copy size, darkness, 
and original type, by using the control panel buttons. See 
page 4.1.
5Press   button to begin copying.
1
2
NOTE: You cannot adjust the copy size using the Reduce/
Enlarge menu while making a poster.
Your original document is divided into 9 
portions. Each portion is scanned and printed 
one by one in the following order:
Setting the time out option
You can set the time the machine waits before it restores the 
default copy settings, if you do not start copying after changing 
them on the control panel.
1Press   button until Copy Setup appears on the top line 
of the display. 
2Press the scroll button (  or  ) until Timeout appears and 
press  button.
3Press the scroll button (  or  ) to select the time setting 
you want.
Selecting 
Off means that the machine does not restore the 
default settings until you press   button
 to begin 
copying, or   button to cancel.
4Press   button to save your selection.
5press  button to return to Standby mode.
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							Basic printing
5.1
5Basic printing
This chapter explains common printing tasks.
Printing a document
This printer allows you to print from various Windows 
applications, a Macintosh computer, or a Linux system. The 
exact steps for printing a document may vary depending on the 
application you use.
For details about printing, see the 
Software Section.
Canceling a print job
If the print job is waiting in a print queue or print spooler, such 
as the printer group in Windows, delete the job as follows:
1Click the Windows Start button.
2For Windows 98/2000/Me, select Settings and then 
Printers.
For Windows XP, select 
Printers and Faxes.
3Double-click the Xerox Workcentre 3119 Series icon.
4From the Document menu, select Cancel Printing 
(Windows 98/Me) or 
Cancel (Windows 2000/XP).
NOTE: You can also access this window by simply double-
clicking the printer icon at the bottom right corner of the 
Windows desktop.
You can also cancel the current job by pressing   button on 
the 
control panel of your machine.
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							Scanning
6.1
6Scanning
Scanning with your machine lets you turn pictures and text into 
digital files on your computer. Then you can upload them on 
your web site or use them to create projects that you can print 
using Xerox the WIA driver.
Scanning basics
Your machine offers the following ways to scan an image:
• From TWAIN-compliant software: You can use other 
software including Adobe Photoshop Deluxe and Adobe 
Photoshop.
• From the Windows Images Acquisition (WIA) driver: Your 
machine supports the WIA driver for scanning images.
NOTE: To scan with your machine, you must install the 
software. For details about installing the software, see the 
Software Section.
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