Xerox WorkCentre 3119 User Manual

							Getting started
2.1
2Getting started
This chapter gives you step-by-step instructions for setting up 
your machine.
This chapter includes:
Setting up your machine
•Selecting a location
• Installing the toner cartridge
• Loading paper
• Making connections
• Turning the machine on
Setting up the machine system
• Overview of control panel menus
• Changing the display language
• Using the save modes
Printer software overview
• Supplied printer software
• Printer driver features
• System requirements
Setting up your machine
Finding more information
You can find information for setting up and using your machine 
from the following resources, either printed or onscreen.
Quick Install 
GuideProvides information on setting up your 
machine and, therefore, be sure to follow 
the instructions in the guide to get the 
machine ready.
Online User’s 
GuideProvides you with step-by-step 
instructions for using your machine’s full 
features, and contains information for 
maintaining your machine, 
troubleshooting, and installing 
accessories. 
This user’s guide also contains the 
Software Section providing you with 
information on how to print documents 
with your machine on various operating 
systems, and how to use the supplied 
software utilities.
NOTE: You can access the user’s guides 
in other languages from the 
Manual 
folder on the printer driver CD.
Printer Driver Help Provides you with help information on 
printer driver properties and instructions 
for setting up the properties for printing. 
To access a printer driver help screen, 
click 
Help from the printer properties 
dialog box.
Xerox website If you have Internet access, you can get 
help, support, printer drivers, manuals, 
and order information from the Xerox 
website, www.xerox.com.
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							Getting started
2.2
Selecting a location
Select a level, stable place with adequate space for air 
circulation. Allow extra space for opening covers and trays. 
The area should be well-ventilated and away from direct 
sunlight or sources of heat, cold, and humidity. Do not set the 
machine close to the edge of your desk or table. 
Clearance space
•Front: 482.6 mm (enough space so that the paper tray can 
be removed)
•
Back: 100 mm (enough space for ventilation)
•
Right: 100 mm (enough space for ventilation)
•
Left: 100 mm (enough space for ventilation)
Installing the toner cartridge
1Open the front cover.
2Remove the toner cartridge from its bag. Do not use a 
knife or other sharp object as it might scratch the drum of 
the toner cartridge.
3Roll the toner cartridge 5 or 6 times to distribute the toner 
evenly inside the toner cartridge.
Thoroughly rolling the toner cartridge will assure 
maximum copies per toner cartridge.
4Remove the paper protecting the toner cartridge.
NOTE: If toner gets on your clothing, wipe it off with a dry 
cloth and wash clothing in cold water. Hot water sets toner into 
fabric.
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							Getting started
2.3
CAUTION:
• To prevent damage, do not expose the toner cartridge to 
light for more than a few minutes. Cover it with a piece of 
paper, if left exposed for more than a few minutes.
• Do not touch the green underside of the toner cartridge. Use 
the handle on the toner cartridge to avoid touching this area.
5Hold the toner cartridge by the handle. Slowly insert the 
toner cartridge into the opening in the machine. 
6Tabs on the sides of the toner cartridge and corresponding 
grooves within the machine will guide the toner cartridge 
into the correct position until it locks into place completely.
7Close the front cover. Make sure that the front cover is 
securely closed.
NOTE: When printing text at 5% coverage, you can expect a 
toner cartridge life of approximately 3,000 pages. (1,000 
pages for the toner cartridge that is shipped with the 
machine.)
1Groove
2Ta b
Loading paper
The paper input tray can hold a maximum of 250 sheets of 20 
lb (
75 g/m2) plain paper. 
1Pull open the paper input tray and remove it from the 
machine.
2Fan the edges of the paper stack to separate the pages. 
Then tap the stack on a flat surface to even it up.
3Insert the paper stack into the paper input tray with the 
side to be printed on facing down
.
NOTE: If you want to load a different sized paper, you need to 
adjust the paper guides. For details, see page 2.4.
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							Getting started
2.4
4Pay attention to the paper limit mark on both inside walls 
of the paper input tray. Paper overloading may cause 
paper jams.
5Insert and slide the paper input tray back into the 
machine.
NOTE: After you load paper, you need to set up your machine 
for the paper type and size you loaded. See page 3.6 for 
copying, or the 
Software Section for PC-printing. The 
settings made from the printer driver override the settings on 
the control panel.
Changing the size of the paper in the paper 
input tray
To load longer sizes of paper, such as Legal-sized paper, you 
need to adjust the paper guides to extend the paper input tray.
1After pressing and unlatching the guide lock, slide the 
paper length guide out completely to extend the paper 
input tray to its full length.
2After inserting paper into the paper input tray, squeeze the 
front paper length guide and slide it until it lightly touches 
the end of the paper stack. 
For paper smaller than Letter size, adjust the front paper 
length guide so that it lightly touches the paper stack.
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							Getting started
2.5
3Squeeze the paper width guide, as shown and slide it to 
the stack of paper until it lightly touches the side of the 
stack.
NOTES:
• Do not push the paper width guide far enough to cause the 
materials to warp.
• If you do not adjust the paper width guide, it may cause 
paper jams.
Making connections
1Connect a USB cable to the USB connector on your 
machine
2Connect the other end of the cable to the USB port on your 
computer.
See your computer User’s Guide if you need help.
To the USB port on your computer
NOTE: When using the USB connection, your machine 
provides two USB modes; Fast and Slow. Fast is the default 
mode. Some PC users may experience poor USB function in 
the default mode. If this occurs, select Slow mode to achieve 
successful results. For details about changing the USB mode, 
see page 9.7.
Turning the machine on
1Plug one end of the supplied power cord into the power 
receptacle
 on the machine and the other end into a 
properly grounded AC outlet.
2Press the power switch to turn the machine on. warming 
up please wait
 appears on the display indicating that the 
machine is now on. 
To view your display text in another language, see 
page 2.6.
CAUTION:
• The fuser area inside of the rear cover of your machine 
becomes very hot when in use. Take care not to burn your 
fingers when you access this area.
• Do not disassemble the machine with power on. If you do, 
you may receive an electric shock.
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							Getting started
2.6
Setting up the machine system
Overview of control panel menus
The control panel provides access to various menus to set up 
the machine or use the machine’s functions. They can be 
accessed by pressing   button
. 
Refer to the following diagram.
Reduce/Enlarge
Darkness
Original Type
Special Copy
Off
Clone
Auto Fit
ID Card Copy
2 UP
Poster
Toner Save
Paper SettingPaper Size
Paper Type
Copy SetupDefault-Change
Timeout
Report
Machine SetupLanguage
Power Save
USB mode
MaintenanceClean Drum
Clear Settings
Changing the display language
To change the language that appears on the control panel, 
follow these steps:
1Press   button until Machine Setup appears on the top 
line of the display.
2Press   button when Language appears.
3Press the scroll button (  or  ) to select the language you 
want and press   button.
4Press   button to return to Standby mode.
Using the save modes
Toner save mode
Toner save mode allows your machine to use less toner on each 
page. Activating this mode extends the life of the toner 
cartridge beyond what one would experience in the normal 
mode, but it reduces print quality.
1Press    button until Toner Save appears on the top 
line of the display.
2Press the scroll button (  or  ) until On appears and press 
 button.
NOTE: When PC-printing, you can also turn on or off Toner 
Save mode in the printer properties. See the 
Software 
Section.
Power save mode
Power save mode allows your machine to reduce power 
consumption when it is not in actual use. You can turn this 
mode on and select a length of time for which the machine 
waits after a job is printed before it switches to a reduced power 
state.
1Press    button until Machine Setup appears on the 
top line of the display.
2Press the scroll button (  or  ) until Power Save appears 
and press   button.
3Press the scroll button (  or  ) until On appears and press 
 button.
4Press the scroll button (  or  ) to select the time setting 
you want and press   button.
5Press   button to return to Standby mode.
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							Getting started
2.7
Printer software overview
Supplied printer software
You must install the printer software using the supplied printer 
driver CD after you have set up your machine and connected it 
to your computer. For details, see the 
Software Section. 
The printer driver CD provides you with the following software:
Programs for windows
To use your machine as a printer and scanner in Windows, you 
must install the MFP driver. You can install selectively or all the 
following components: 
•
Printer driver- Use this driver to take full advantage of 
your printer’s features.
•
Scanner driver- TWAIN and Windows Image Acquisition 
(WIA) driver are available for scanning documents on your 
machine.
•
ControlCentre- Use this program to create phonebook 
entries. You can also update the firmware of the machine.
Linux driver
You can print and scan in Linux using your machine. For 
information about installing the MFP driver in Linux, see the 
Software Section. 
Macintosh printer driver
You can print and scan in Macintosh using your machine. For 
information about installing the printer driver in Macintosh, see 
the 
Software Section.
Printer driver features
Your printer drivers support the following standard features:
• Paper source selection
• Paper size, orientation and media type
• Number of copies
The following table lists a general overview of features 
supported by your printer drivers. 
NOTE: The Overay feature is not supported in NT 4.0.
Feature
Printer Driver
Win 98/Me/
2000/XPMacintoshLinux
To n e r  s a v e Y N Y
Print quality option Y Y Y
Poster printing Y N N
Multiple pages 
per sheet (N-up)YYY(2,4)
Fit to page printing Y N Y
Scale printing Y Y Y
Wa t e r m a r k Y N N
Overlay Y N N
Tr u eTy p e  f o n t s  o p t i o n Y N N
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							Getting started
2.8
System requirements
Before you begin, ensure that your system meets the minimum 
requirements.
NOTE: For Windows 2000/XP, users who have an 
administrator right can install the software. 
ItemRequirementsRecommended
Operating 
systemWindows 98/Me/2000/XP
CPU Windows 
98/Me/2000Pentium II 400 
MHz or higherPentium III 933 
MHz
Windows XP Pentium III 933 
MHz or higherPentium IV 1 
GHz
RAM Windows 
98/Me/200064 MB or more 128 MB
Windows XP 128 MB or more 256 MB
Free disk 
spaceWindows 
98/Me/2000300 MB or more 1 GB
Windows XP 1 GB or more 5 GB
Internet 
Explorer5.0 or higher
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							Loading original documents and paper
3.1
3Loading original 
documents and paper
This chapter introduces you to how to load documents and print 
materials into your machine.
This chapter includes:
• Loading document
• Selecting print materials
• Loading paper
• Setting the paper size and type
• Selecting an output location
Loading document
You can use the document glass to load an original document 
for copying and scanning.
1Lift and open the document cover.
2Place the document face down on the document glass 
and align it with the registration guide at the top left 
corner of the glass.
3Close the document cover. Be careful not to move the 
document.
NOTES: 
• Leaving the document cover open while copying may affect 
copy quality and toner consumption.
• Dust on the document glass may cause black spots on the 
printout. Always keep it clean.
• If you are copying a page from a book or magazine, lift the 
document cover until its hinges are caught by the stopper 
and then close the cover. If the book or magazine is thicker 
than 30 mm, start copying with the cover open.
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							Loading original documents and paper
3.2
Selecting print materials
You can print on a variety of print materials, such as plain 
paper, envelopes, labels, and transparencies. Always use print 
materials that meet the guidelines for use with your machine. 
Paper that does not meet the guidelines outlined in this user’s 
guide may cause the following problems:
• Poor print quality
• Increased paper jams
• Premature wear on the machine.
Properties, such as weight, composition, grain, and moisture 
content, are important factors that affect the machine’s 
performance and the output quality. When you choose print 
materials, consider the following:
• Desired outcome: The paper you choose should be 
appropriate for your project.
• Size: You can use any size paper that fits easily within the 
paper adjusters of the paper input tray.
• Weight: Your machine supports paper weights as follows:
- 16 to 24 lb (60 to 90 g/m
2) bond for the paper input tray
- 16 to 43 lb (60 to 165 g/m
2) bond for the manual feeder. 
• Brightness: Some papers are whiter than others and 
produce sharper, more vibrant images.
• Surface smoothness: The smoothness of the paper affects 
how crisp the printing looks on the paper.
NOTES: 
• Some paper may meet all of the guidelines in this section 
and still not produce satisfactory results. This may be the 
result of improper handling, unacceptable temperature and 
humidity levels, or other variables over which Xerox has no 
control.
• Before purchasing large quantities of paper, ensure that the 
paper meets the requirements specified in this user’s guide. 
CAUTION: Using paper that does not meet these specifications 
may cause problems, requiring repairs. Such repairs are not 
covered by the Xerox warranty or service agreements.
Supported paper types and sizes
TypeSizeDimensionsWeightaCapacityb
Plain paper Letter 215.9 x 279 mm 
(8.5 x 11 inches)• 60 to 90 
g/m2 (16 
to 24 lb 
bond) for 
the paper 
input tray
• 60 to 165 
g/m
2 (16 
to 43 lb 
bond) for 
the 
manual 
feeder• 250 
sheets of 
75 g/m
2 
(20 lb 
bond) 
paper for 
the paper 
input tray
• 1 sheet of 
paper for 
the 
manual 
feeder Legal 215.9 x 355.6 
mm (8.5 x 14 
inches)
Folio 216 x 330.2 mm 
(8.5 x 13 inches)
A4 210 x 297 mm 
(8.27 x 11.69 
inches)
Oficio 216
 x 343 mm
(8.5 x 13.5 
inches)
JIS B5 182 x 257 mm 
(7.18 x 10.12 
inches)
ISO B5 176 x 250 mm 
(6.93 x 9.84 
inches)
Executive 184.2 x 266.7 
mm (7.25 x 10.5 
inches)
A5 148.5 x 210 mm 
(5.85 x 8.27 
inches)
A6 105 x 148.5 mm 
(4.13 x 5.85 
inches)
Envelope Envelope B5 176 x 250 mm
(6.92 x 9.48 
inches)60 to 90 
g/m
2 (16 to 
24 lb)1 sheet of 
paper for 
the manual 
feeder
Envelope 
Monarch98.4 x 190.5 mm
(3.88 x 7.5 
inches)
Envelope 
COM-10105 x 241 mm
(4.12 x 9.5 
inches)
Envelope DL 110 x 220 mm
(4.33 x 8.66 
inches)
Envelope C5 162 x 229 mm
(6.38 x 9.02 
inches)
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