Xerox WorkCentre 3119 User Manual

							WorkCentre 3119
User Guide
705N00022
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							© 2006 Xerox Corporation. All rights reserved.
This manual is provided for information purposes only. All information included herein is subject to change without notice. Xerox Corporation is not 
responsible for any direct or indirect damages, arising from or related to use of this manual.
• Workcentre 3119 is model names of Xerox Corporation.
• Xerox and Xerox logo are trademarks of Xerox Corporation.
• IBM and IBM PC are trademarks of International Business Machines Corporation.
• PCL and PCL 6 are trademarks of Hewlett-Packard company.
• Microsoft, Windows, Windows 98, Windows Me, Windows 2000, and Windows XP are registered trademarks of Microsoft Corporation.
• TrueType, LaserWriter and Macintosh are trademarks of Apple Computer, Inc.
• All other brand or product names are trademarks of their respective companies or organizations.
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CONTENTS
1. Introduction
Special features  ..................................................................................................................... 1.1
Understanding component locations .......................................................................................... 1.2
2. Getting started
Setting up your machine
Finding more information  ........................................................................................................ 2.1
Selecting a location  ................................................................................................................ 2.2
Installing the toner cartridge  ...................................................................................................  2.2
Loading paper  ....................................................................................................................... 2.3
Making connections  ................................................................................................................ 2.5
Turning the machine on  .......................................................................................................... 2.5
Setting up the machine system
Overview of control panel menus  ............................................................................................. 2.6
Changing the display language ................................................................................................. 2.6
Using the save modes .............................................................................................................  2.6
Printer software overview
Supplied printer software  ........................................................................................................  2.7
Printer driver features ............................................................................................................. 2.7
System requirements  ............................................................................................................. 2.8
3. Loading original documents and paper
Loading document  .................................................................................................................. 3.1
Selecting print materials  ......................................................................................................... 3.2
Loading paper  ....................................................................................................................... 3.5
Setting the paper size and type ................................................................................................ 3.6
Selecting an output location  .................................................................................................... 3.6
4. Copying
Copying ................................................................................................................................ 4.1
Changing the settings for each copy  ......................................................................................... 4.1
Changing the default settings  .................................................................................................. 4.2
Using special copy features  ..................................................................................................... 4.2
Setting the time out option ......................................................................................................  4.3
5. Basic printing
Printing a document  ............................................................................................................... 5.1
Canceling a print job  .............................................................................................................. 5.1
6. Scanning
Scanning basics  ..................................................................................................................... 6.1
7. Ordering toner cartridge
Toner cartridges  .................................................................................................................... 7.1
How to purchase  .................................................................................................................... 7.1
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8. Maintenance
Printing reports ...................................................................................................................... 8.1
Clearing memory  ................................................................................................................... 8.1
Cleaning your machine  ........................................................................................................... 8.1
Maintaining the toner cartridge  ................................................................................................ 8.3
Consumable and replacement parts  .......................................................................................... 8.4
9. Troubleshooting
Clearing paper jams  ............................................................................................................... 9.1
Understanding the Status LED  ................................................................................................. 9.3
Understanding display messages  .............................................................................................. 9.4
Solving other problems  ...........................................................................................................  9.4
10. Specifications
General specifications  ...........................................................................................................  10.1
Scanner and copier specifications  ...........................................................................................  10.1
Printer specifications  ............................................................................................................  10.2
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Important Precautions and Safety Information
When using this machine, these basic safety precautions should always be 
followed to reduce risk of fire, electric shock and injury to people:
1 Read and understand all instructions.
2 Use common sense whenever operating electrical appliances.
3 Follow all warnings and instructions marked on the machine and in the 
literature accompanying the machine.
4 If an operating instruction appears to conflict with safety information, 
heed the safety information. You may have misunderstood the 
operating instruction. If you cannot resolve the conflict, contact your 
sales or service representative for assistance.
5 Unplug the machine from the AC wall socket and/or telephone jack 
before cleaning. Do not use liquid or aerosol cleaners. Use only a damp 
cloth for cleaning.
6 Do not place the machine on an unstable cart, stand or table. It may 
fall, causing serious damage.
7 Your machine should never be placed on, near or over a radiator, heater, 
air conditioner or ventilation duct.
8 Do not allow anything to rest on the power cord. Do not locate your 
machine where the cords will be abused by persons walking on them.
9 Do not overload wall outlets and extension cords. This can diminish 
performance, and may result in the risk of fire or electric shock.
10 Do not allow pets to chew on the AC power, telephone or PC interface 
cords.
11 Never push objects of any kind into the machine through case or cabinet 
openings. They may touch dangerous voltage points, creating a risk of 
fire or shock. Never spill liquid of any kind onto or into the machine.
12 Your machine may have a heavy cover for optimal pressure on the 
document for the best scanning and/or faxing (usually the flatbed-type 
of machine). In this case, replace the cover after placing document on 
the scan glass, by holding and moving it down slowly until it seats on its 
location.
13 To reduce the risk of electric shock, do not disassemble the machine. 
Take it to a qualified service technician when repair work is required. 
Opening or removing covers may expose you to dangerous voltages or 
other risks. Incorrect reassembly could cause electric shock when the 
unit is subsequently used. 
14 Unplug the machine from the telephone jack, PC and AC wall outlet and 
refer servicing to qualified service personnel under the following 
conditions:
•When any part of the power cord, plug or connecting cable is damaged 
or frayed.
•If liquid has been spilled into the machine. 
•If the machine has been exposed to rain or water.
•If the machine does not operate properly after instructions have been 
followed.
•If the machine has been dropped, or the cabinet appears damaged.
•If the machine exhibits a sudden and distinct change in performance.
15 Adjust only those controls covered by the operating instructions. 
Improper adjustment of other controls may result in damage, and may 
require extensive work by a qualified service technician to restore the 
machine to normal operation.16 The Power cord supplied with your machine should be used for safe 
operation. If you are using a cord which is longer than 2 m with 110 V 
machine, then it should be 16 AWG
a or bigger.
17 SAVE THESE INSTRUCTIONS.
Laser Safety Statement
The printer is certified in the U.S. to conform to the requirements of DHHS 
21 CFR, chapter 1 Subchapter J for Class I(1) laser products, and elsewhere 
is certified as a Class I laser product conforming to the requirements of IEC 
825.
Class I laser products are not considered to be hazardous. The laser system 
and printer are designed so there is never any human access to laser 
radiation above a Class I level during normal operation, user maintenance or 
prescribed service condition.
WARNING 
Never operate or service the printer with the protective cover removed from 
Laser/Scanner assembly. The reflected beam, although invisible, can 
damage your eyes.
Ozone Safety
During normal operation, this machine produces ozone. 
The ozone produced does not present a hazard to the 
operator. However, it is advisable that the machine be 
operated in a well ventilated area.
If you need additional information about ozone, please 
request your nearest Xerox dealer.
a. AWG: American Wire Gauge
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Power Saver
This printer contains advanced energy conservation technology that reduces 
power consumption when it is not in active use.
When the printer does not receive data for an extended period of time, power 
consumption is automatically lowered. 
Recycling
Please recycle or dispose of the packaging material for this 
product in an environmentally responsible manner.
Correct Disposal of This Product (Waste 
Electrical & Electronic Equipment)
(Applicable in the European Union and other European 
countries with separate collection systems)
This marking shown on the product or its literature, indicates 
that it should not be disposed with other household wastes 
at the end of its working life.  To prevent possible harm to 
the environment or human health from uncontrolled waste 
disposal, please separate this from other types of wastes and 
recycle it responsibly to promote the sustainable reuse of 
material resources. 
Household users should contact either the retailer where they purchased this 
product, or their local government office, for details of where and how they 
can take this item for environmentally safe recycling. 
Business users should contact their supplier and check the terms and 
conditions of the purchase contract. This product should not be mixed with 
other commercial wastes for disposal.
Radio Frequency Emissions
FCC Information to the User
This device complies with Part 15 of the FCC Rules. Operation is subject to 
the following two conditions: 
•This device may not cause harmful interference, and 
•This device must accept any interference received, including 
interference that may cause undesired operation.
This equipment has been tested and found to comply with the limits for a 
Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are 
designed to provide reasonable protection against harmful interference in a 
residential installation. This equipment generates, uses and can radiate radio 
frequency energy and, if not installed and used in accordance with the 
instructions, may cause harmful interference to radio communications. 
However, there is no guarantee that interference will not occur in a particular 
installation. If this equipment does cause harmful interference to radio or 
television reception, which can be determined by turning the equipment off 
and on, the user is encouraged to try to correct the interference by one or 
more of the following measures:
•Reorient or relocate the receiving antenna.
•Increase the separation between the equipment and receiver.
•Connect the equipment into an outlet on a circuit different from that to 
which the receiver is connected.
•Consult the dealer or experienced radio TV technician for help.
CAUTION: Change or modifications not expressly approved by the 
manufacturer responsible for compliance could void the users authority to 
operate the equipment.
Canadian Radio Interference Regulations
This digital apparatus does not exceed the Class B limits for radio noise 
emissions from digital apparatus as set out in the interference-causing 
equipment standard entitled “Digital Apparatus”, ICES-003 of the Industry 
and Science Canada.
Cet appareil numérique respecte les limites de bruits radioélectriques 
applicables aux appareils numériques de Classe B prescrites dans la norme 
sur le matériel brouilleur: “Appareils Numériques”, ICES-003 édictée par 
l’Industrie et Sciences Canada.
Declaration of Conformity (European 
Countries)
Approvals and Certifications
The CE marking applied to this product symbolizes Xerox 
Corporation. Declaration of Conformity with the following 
applicable 93/68/EEC Directives of the European Union as of 
the dates indicated:
January 1, 1995: Council Directive 73/23/EEC Approximation of the laws 
of the member states related to low voltage equipment.
January 1, 1996: Council Directive 89/336/EEC (92/31/EEC), 
approximation of the laws of the Member States related to electromagnetic 
compatibility.
March 9, 1999: Council Directive 1999/5/EC on radio equipment and 
telecommunications terminal equipment and the mutual recognition of their 
conformity.
A full declaration, defining the relevant Directives and referenced standards 
can be obtained from your Xerox Corporation representative.
Replacing the Fitted Plug (for UK Only)
IMPORTANT
The mains lead for this machine is fitted with a standard (BS 1363) 13 amp 
plug and has a 13 amp fuse. When you change or examine the fuse, you 
must re-fit the correct 13 amp fuse. You then need to replace the fuse cover. 
If you have lost the fuse cover, do not use the plug until you have another 
fuse cover. 
Please contact the people from you purchased the machine.
The 13 amp plug is the most widely used type in the UK and should be 
suitable. However, some buildings (mainly old ones) do not have normal 13 
amp plug sockets. You need to buy a suitable plug adaptor. Do not remove 
the moulded plug.
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WARNING
If you cut off the moulded plug, get rid of it straight away.
You cannot rewire the plug and you may receive an electric 
shock if you plug it into a socket.
IMPORTANT WARNING: You must earth this machine.
The wires in the mains lead have the following color code:
• Green and Yellow: Earth
•Blue: Neutral
•Brown: Live
If the wires in the mains lead do not match the colors marked in your plug, 
do the following:
You must connect the green and yellow wire to the pin marked by the letter 
“E” or by the safety ‘Earth symbol’ or colored green and yellow or green.
You must connect the blue wire to the pin which is marked with the letter “N” 
or colored black.
You must connect the brown wire to the pin which is marked with the letter 
“L” or colored red.
You must have a 13 amp fuse in the plug, adaptor, or at the distribution 
board.
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							Introduction
1.1
 1Introduction
Thank you for purchasing this Xerox multifunctional product. 
Your machine provides printing, copying, and scanning 
functions!
This chapter includes:
• Special features
• Understanding component locations
Special features
Your new machine is equipped with special features that 
improve the print quality. You can:
Print with excellent quality and speed
• You can print up to 600 dpi X 600 dpi. See the Software 
Section
.
• Your machine prints A4-sized paper at up to 18 ppm
a and 
letter-sized paper at up to 19 ppm.
Handle paper flexibly
•The manual feeder supports plain paper, letterhead, 
envelope, label, transparency, custom-sized material, 
postcard, and heavy paper. 
•The
 paper input tray supports 250 sheets of A4/letter-
sized paper.
Create professional documents
• Print Watermarks. You can customize your documents with 
words, such as “Confidential.” See the 
Software Section.
• Print 
Posters. The text and pictures of each page of your 
document are magnified and printed across the sheet of 
paper and taped together to form a poster. See the 
Software Section.
a. page per minute
Save time and money 
• You can print multiple pages on one single sheet of paper to 
save paper.
• You can use preprinted forms and letterhead on plain paper. 
See the 
Software Section
• This machine automatically conserves electricity by 
substantially reducing power consumption when not 
printing.
Print in various environments
•You can print in Windows 98/Me/2000/XP.
• Your machine is compatible with various 
Linux operating 
system versions.
• Your machine is compatible with various 
Macintosh 
operating system versions.
• Your machine comes with the 
USB interface.
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							Introduction
1.2
Understanding component 
locations
These are the main components of your machine:
Front view
1document cover6manual feeder guides
2document glass7paper input tray
3control panel8manual feeder
4front cover9output tray
5toner cartridge10scan unit
Rear view
1rear cover3power receptacle
2USB port4power switch
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							Introduction
1.3
Control panel functions
1Displays the current status and prompts during an operation. 
2Shows the status of your machine. See page 9.3.
3Enters Menu mode and scrolls through the available menus.
4Scroll through the options available in the selected menu.
5Confirms the selection on the display.
6Sends you back to the upper menu level.
7Allows you to enter the number of copies.
8
Stops an operation at any time.
In Standby mode, clears/cancels the copy options, such as the resolution, the document type setting, the copy size, and the 
number of copies. 
9Starts a job.
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