Xerox Phaser 6180N User Manual

							Printing on Specialty Media
Phaser® 6180 Color Laser Printer
4-38 5.If necessary, press the paper guides inward to fit the paper.
Note:When the paper guides are adjusted correctly, there may be a small space between 
the paper and the guides.
6.Insert the tray into the tray slot, and push the tray completely into the printer.
7.On the control panel, select the glossy paper type:
a.Select 
Tray Settings, and then press the OK button.
b.Select 
Tr a y  2  or Tr a y  3, and then press the OK button.
c.Select 
Paper Type, and then press the OK button.
d.Select 
Glossy Paper, and then press the OK button.
8.In the printer driver, select either Glossy Paper as the paper type or the appropriate tray as 
the paper tray.
6180-016
6180-017
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							Printing Custom Size or Long Paper
Phaser® 6180 Color Laser Printer
4-39
Printing Custom Size or Long Paper
This section explains how to print on custom size paper, such as long paper using the PCL 
print driver.
Custom size paper can be loaded in each tray. The way to load custom size paper in the paper 
tray is the same as the one to load standard size paper. The way to load custom size paper in 
Tray 1 (MPT) is the same as the one to load standard size paper.
When MPT Mode is set to Panel Specified, you need to set the paper type and size settings 
for the tray on the control panel in advance.
See also: 
Loading Paper in Trays 2–3 on page 4-12
Loading Paper in Tray 1 (MPT) on page 4-9
Setting Paper Types and Sizes on page 4-7
Defining Custom Paper Sizes
Before printing, set the custom size on the print driver.
Note:When setting the paper size on the print driver and control panel, be sure to specify the 
same size as the actual paper used. Setting the wrong size for printing will cause printer 
failure. This is especially true if you configure a bigger size when using a narrow width paper.
Using the PCL Driver
On the PCL print driver, set the custom size in the Custom Paper Size dialog box. This 
section explains the procedure using Windows XP as an example.
For Windows 2000 or later, an administrator’s password only allows users with administrator 
rights to change the settings. Users without the rights of administrator can only check the 
contents.
When configuring the Custom Paper Size dialog box in Windows 2000 or later, settings of 
other printers on the computer will also be affected as the form data base of the computer is 
used by a local printer. For a shared printer on the network, settings of other shared printers on 
the same network in another computer will also be affected as the form data base on the server 
with existing print queue is used.
1.From the Start menu, click Printers and Faxes, and then display the properties of the 
printer to be used.
2.Select the Configuration tab.
3.Click Custom Paper Size.
4.Use the Details list box to select the custom setup you want to define.
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							Printing Custom Size or Long Paper
Phaser® 6180 Color Laser Printer
4-40 5.Specify the length of the short edge and long edge under Setting For. You can specify the 
values either by entering them directly or using the Up Arrow and Down Arrow buttons. 
The length of the short edge cannot be longer than the long edge, even if it is within the 
specified range. The length of the long edge cannot be shorter than the short edge, even if 
it is within the specified range.
6.To assign a paper name, select the Name Paper Size check box, and then enter the name 
in Paper Name. Up to 14 characters can be used for the paper name.
7.If necessary, repeat steps 4 to 6 to define another custom size.
8.Click OK twice.
Using the PostScript Driver
On the PostScript print driver, set the custom size in the Custom Paper Size dialog box. This 
section explains the procedure using Windows XP as an example.
1.From the Start menu, select Settings, click Printers and Faxes, and then display the 
properties of the printer to be used.
2.Select the General tab.
3.Click the Printing Preferences button.
4.From Paper Size, select Custom Paper Size.
5.Specify the length of the short edge and long edge under Setting For. You can specify the 
values either by entering them directly or using the Up Arrow and Down Arrow buttons. 
The length of the short edge cannot be longer than the long edge, even if it is within the 
specified range. The length of the long edge cannot be shorter than the short edge, even if 
it is within the specified range.
6.Click OK.
Printing on Custom Size Paper
Use the following procedures to print using either the PCL or PostScript drivers.
Using the PCL Driver
The procedure to print on custom size paper using the PCL print driver is as follows.
Note:The way to display the printer Properties dialog box differs according to the 
application software. Refer to the manual of your respective application software.
1.From the File menu, select Print.
2.Select this printer as the printer to be used and click Preferences.
3.Select the Paper/Output tab.
4.Select the appropriate paper tray from Paper Tray.
5.Select the appropriate paper type from Paper Type.
6.From Paper Size, select the size of the original document.
7.Click the Layout tab.
8.From Output Size, Fit to New Paper Size defaults to Same As Paper Size.
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							Printing Custom Size or Long Paper
Phaser® 6180 Color Laser Printer
4-41 9.Click OK.
10.Click Print in the Print dialog box to start printing.
Using the PostScript Driver
The procedure to print on custom size paper using the PostScript print driver is as follows.
1.From the File menu, select Print.
2.Select this printer as the printer to be used and click Preferences.
3.Select the Paper/Output tab.
4.From Paper Size, select Custom Page Size.
5.Specify the length of the short edge and long edge under Setting For. You can specify the 
values either by entering them directly or using the Up Arrow and Down Arrow buttons. 
The length of the short edge cannot be longer than the long edge, even if it is within the 
specified range. The length of the long edge cannot be shorter than the short edge, even if 
it is within the specified range.
6.Select the appropriate paper tray from Paper Tray.
7.Select the appropriate paper type from Paper Type and click OK.
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							Printing Confidential Document - Secure Print
Phaser® 6180 Color Laser Printer
4-42
Printing Confidential Document - Secure Print
When at least 256 MB of memory are added, you can use the secure print feature.
Note:The data stored in the RAM disk is erased when the printer is switched off.
About Secure Print
Secure Print is a feature that allows you to assign a password to a print job from the computer, 
send it to the printer for temporarily storing, and start printing the data from the control panel. 
You can also store the print data in the printer without attaching a password. By storing 
frequently-used data in the printer, you can print the data with just an operation from the 
printer, and without sending the data from the computer repeatedly.
Note:You can select whether to delete secure print data after printing.
See also: 
Printing from the Control Panel on page 4-43
System Setup on page 5-10
Configuring Secure Print
The procedure to configure Secure Print using the PCL or PostScript print driver is as follows.
Follow the steps for the secure print settings at the computer and send data to the printer for 
printing. Then, follow the steps for the output procedure at the printer to output the printed 
pages.
Printing from the Computer
This section explains the procedure using WordPad on Windows XP as an example. The 
procedure is the same for other operating systems.
The way to display the printer Properties dialog box differs according to the application 
software. Refer to the manual of your respective application software.
Note:Ensure the RAM disk is set to available. You can find this under the Device Settings 
tab using the PCL print driver or the Options tab using the PostScript print driver. The RAM 
disk also needs to be enabled via the control panel. For instructions about enabling options, see 
Enabling Options on page 7-20.
1.From the File menu, select Print.
2.In the Job Type field, select Secure Print.
3.Click the Setup button.
4.In the Username field, enter your user name.
5.In the Password field, enter a numeric password. 
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							Printing Confidential Document - Secure Print
Phaser® 6180 Color Laser Printer
4-43 6.If you want to use a specified document name to access the document from the control 
panel:
a.In the Retrieve Document Name field, select Enter Document Name.
b.In the Document Name field, enter the name that will appear on the control panel.
7.If you want the printer to automatically name the document using the applications 
document name, in the Retrieve Document Name field, select Auto Retrieve.
8.Click OK twice to accept the Secure Print settings and to send the job.
Printing from the Control Panel
This section explains the procedure to print data stored in the printer by Secure Print.
Note:You can also delete, without printing, secure print data stored in the printer. See System 
Setup on page 5-10.
1.On the control panel, press the 
Back Arrow button to display the Walk-Up Features 
menu.
2.Select 
Secure Print, and then press the OK button.
3.Select your user name, and then press the OK button.
4.Press the Up Arrow or Down Arrow button to scroll to the correct number for the first 
digit of the numeric password, and then press the Forward Arrow button to accept that 
digit. 
Note:The digit becomes an asterisk after you press the Forward Arrow button.
5.Repeat Step 4 for each digit of the password, and then press the OK button.
6.If you submitted more than one secure print job, select the name of the job that you want 
to print, and then press the OK button.
7.Select 
Print and Delete or Print and Save, and then press the OK button to print the job.
The displayed user ID (up to 8 characters) is the User ID specified in the Secure Print dialog 
box of the Paper/Output tab of the print driver.
For the password, enter the Password set in the Secure Print dialog box of the Paper/Output 
tab of the print driver. If Password is not configured, there will be no setting on the control 
panel.
The document name displayed (up to 12 characters) is the Document Name specified in the 
Secure Print dialog box of the Basic tab of the print driver.
Note:To use Secure Print and Proof Print, you must have a minimum of 256 MB memory 
installed and the RAM Disk must be enabled. For instructions about enabling options, see 
Enabling Options on page 7-20.
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							Print After Checking Printing Result - Proof Print
Phaser® 6180 Color Laser Printer
4-44
Print After Checking Printing Result - Proof Print
When at least 256 MB of memory are added, you can use the proof print feature.
Note:The data stored in the RAM disk is erased when the printer is switched off.
About Proof Print
Proof Print is a feature that allows you to store the print data of multiple copies in the memory, 
print out only the first set to check the print result and if satisfactory, print the remaining 
copies from the control panel.
Proof print data that has become redundant can be deleted using the control panel. See Printing 
from the Control Panel on page 4-43.
To delete all proof print data that has become redundant, see System Setup on page 5-10.
Configuring Proof Print
The procedure to configure Proof Print using the PCL or PostScript print driver is as follows.
First of all, carry out the proof print settings at the computer and send data to the printer for 
printing. Then, carry out the output procedure at the printer to output the printed pages.
Printing from the Computer
This section explains the procedure using WordPad on Windows XP as an example. 
The way to display the printer Properties dialog box differs according to the application 
software. Refer to the manual of your application software.
Note:Ensure the RAM disk is set to available. You can find this under the Device Settings 
tab using the PCL print driver or the Options tab using the PostScript print driver. The RAM 
disk also needs to be enabled via the control panel. For instructions about enabling options, see 
Enabling Options on page 7-20.
1.In the Job Type field, select Proof Print.
2.Click the Setup button.
3.In the Username field, enter your user name.
4.If you want to use a specified document name to access the document from the control 
panel:
a.In the Retrieve Document Name field, select Enter Document Name.
b.In the Document Name field, enter the name that will appear on the control panel.
5.If you want the printer to automatically name the document using the applications 
document name, in the Retrieve Document Name field, select Auto Retrieve.
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							Print After Checking Printing Result - Proof Print
Phaser® 6180 Color Laser Printer
4-45
Printing from the Control Panel
This section explains the procedure to print and delete data stored in the printer by Proof Print.
1.On the control panel, press the Back Arrow button to display the 
Walk-Up Features 
menu.
2.Select 
Walk-Up Features, and then press the OK button.
3.Select 
Proof Print, and then press the OK button.
4.Select your user name, and then press the OK button.
5.Select 
Print and Delete or Print and Save, and then press the OK button to print the job.
6.Scroll to the desired number of copies, and then press the OK button to print the job.
Note:The user ID displayed (up to 8 characters) is the User ID set in the Proof Print dialog 
box of the Paper/Output tab of the print driver.
The document name displayed (up to 12 characters) is the Document Name set in the Proof 
Print dialog box of the Paper/Output tab of the print driver.
Note:To use Secure Print and Proof Print, you must have a minimum of 256 MB memory 
installed and the RAM Disk must be enabled. For instructions about enabling options, see 
Enabling Options on page 7-20.
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							Phaser® 6180 Color Laser Printer
5-1 This chapter includes:
■Control Panel Menus on page 5-2
■Description of Menu Items on page 5-4
■Menu List on page 5-16
Using the Control 
Panel Menus
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							Control Panel Menus
Phaser® 6180 Color Laser Printer
5-2
Control Panel Menus
This section includes:
■Menu Configuration on page 5-2
■Changing Menu Settings on page 5-3
Menu Configuration
The menus that can be accessed from the control panel are as follows:
Each menu is configured in different levels. Set the printer settings by selecting the objective 
menus or items structure level.
See also: 
Description of Menu Items on page 5-4
Menu Content
Information Pages Use the Information Pages menu to print various types of reports and lists.
Admin Menu
■Network Setup
Use this menu to configure the network settings for the printer.
■Parallel Settings
Use this menu to configure the parallel interface.
■USB Setup
Use this menu to configure the USB interface.
■System Setup
Use this menu to make the printer operation settings, such as for alarm 
and Power Saver mode.
■Maintenance Mode
Use this menu to initialize the NVM, or to adjust the configurations for each 
type of paper.
■PCL Setup
Use this menu to configure the PCL settings.
■PostScript Setup
Use this menu to configure the PostScript settings.
■Control Panel
Use this menu to specify whether to limit the menu operations with a 
password.
Tray Settings Use the Tray Settings menu to define the print media loaded in each tray.
Billing Meters Use the Billing Meters menu to display the printed paper counts on the control 
panel.
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