Xerox Phaser 6180N User Manual

							Cleaning the Printer
Phaser® 6180 Color Laser Printer
8-2
Cleaning the Printer
This section describes how to clean the printer in order to maintain it in good condition and 
print clean printouts all the time.
Warning:Be sure to turn off and unplug the printer before accessing the interior of the printer 
for cleaning, maintenance, or fault clearance. Access to a live printer’s interior can cause 
electric shock.
Cleaning the Exterior
Clean the exterior of the printer about once a month. Wipe the parts with a wet but well-wrung 
soft cloth. Then wipe with another dry soft cloth. For stubborn stains, apply a small amount of 
neutral detergent, and gently wipe the stain off.
Note:Do not spray the detergent directly on the printer. The liquid detergent may enter the 
printer through a gap and cause problems. Never use cleaning agents other than water or 
neutral detergent.
Cleaning the Interior
After clearing paper jams or replacing the print cartridge, inspect the inside of the printer 
before closing the printer covers.
Warning:Never touch a labeled area found on or near the heat roller in the fuser. You can get 
burned. If a sheet of paper is wrapped around the heat roller, do not try to remove it by yourself 
to avoid injuries or burns. Switch off the printer immediately. Refer to the Xerox Support 
website, www.xerox.com/office/6180support
.
■Remove any remaining pieces of paper.
■Remove any dust or stains with a dry clean cloth.
Downloaded From ManualsPrinter.com Manuals 
						

							Ordering Supplies
Phaser® 6180 Color Laser Printer
8-3
Ordering Supplies
This section includes:
■Consumables on page 8-3
■Routine Maintenance Items on page 8-3
■When to Order Supplies on page 8-3
■Recycling Supplies on page 8-4
Certain consumables and routine maintenance items need to be ordered occasionally. Each 
supply includes installation instructions.
Consumables
Genuine Xerox Print Cartridges (Cyan, Magenta, Yellow, and Black):
■Standard capacity
■High capacity
Note:Each print cartridge includes installation instructions on the box.
Routine Maintenance Items
Routine maintenance items are printer parts that have a limited life and require periodic 
replacement. Replacements may be parts or kits. Routine maintenance items are typically 
customer replaceable.
■Fuser
■Transfer unit
■Feed roller kit
When to Order Supplies
The control panel displays a warning when the supply nears its replacement time. Verify that 
you have replacements on hand. It is important to order these supplies when the messages first 
appear to avoid interruptions to your printing. The control panel displays an error message 
when the supply must be replaced.
Downloaded From ManualsPrinter.com Manuals 
						

							Ordering Supplies
Phaser® 6180 Color Laser Printer
8-4 To order supplies, contact your local reseller or go to the Xerox Supplies website at 
www.xerox.com/office/6180supplies
.
Caution:Use of non-Xerox supplies is not recommended. The Xerox Warranty, Service 
Agreements, and Total Satisfaction Guarantee do not cover damage, malfunction, or 
degradation of performance caused by use of non-Xerox supplies, or the use of Xerox supplies 
not specified for this printer. The Total Satisfaction Guarantee is available in the United States 
and Canada. Coverage may vary outside these areas; please contact your local representative 
for details.
Recycling Supplies
For information on Xerox supplies recycling programs, go to www.xerox.com/gwa.
Downloaded From ManualsPrinter.com Manuals 
						

							Managing the Printer
Phaser® 6180 Color Laser Printer
8-5
Managing the Printer
This section includes:
■Checking/Managing the Printer with CentreWare IS on page 8-5
■Checking Printer Status with PrintingScout on page 8-5
■Checking Printer Status Through E-mail on page 8-6
Checking/Managing the Printer with CentreWare IS
When the printer is installed in a TCP/IP environment, you can check printer status and 
configure settings using a web browser on a network computer. You can also use 
CentreWare IS to check the remaining volume of consumables and the paper loaded in this 
printer.
Note:When using the printer as a local printer, you cannot use CentreWare IS. For details 
about checking the status of a local printer, refer to Checking Printer Status with PrintingScout 
on page 8-5.
The following browsers can be used with CentreWare IS:
■Netscape 7 or later
■Internet Explorer version 5 or later
Starting CentreWare IS
Use the following procedure to start CentreWare IS.
1.Launch your web browser.
2.Enter the printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).
The CentreWare IS screen appears.
Using Online Help
For details regarding the items that can be set in each CentreWare IS screen, click the Help 
button to display the Online Help.
Note:Clicking the Help button displays the online manual on the Xerox website.
Checking Printer Status with PrintingScout
PrintingScout is a tool that is installed with your Xerox printer driver. It automatically checks 
the printer status when you send a print job. PrintingScout can check the paper size that is 
loaded into the trays, the status of the output tray, and the remaining amount of consumables, 
such as print cartridges.
Downloaded From ManualsPrinter.com Manuals 
						

							Managing the Printer
Phaser® 6180 Color Laser Printer
8-6
Starting PrintingScout
Double-click the PrintingScout icon on the task bar or right-click the icon and select Select 
Printer.
If the PrintingScout icon is not displayed on the task bar, open PrintingScout from the Start 
menu:
1.From the Start menu, select Programs, then Xerox Office Printing, then PrintingScout, 
and then Activate PrintingScout.
2.The Select Printer screen appears.
For details about the functions of PrintingScout, refer to the Online Help.
Checking Printer Status Through E-mail
When connected in a network environment where sending and receiving of e-mail is possible, 
the printer can send an e-mail report to specified e-mail addresses containing the following 
information:
■The network settings and the printer status
■The error status which has occurred on the printer
Setting the E-mail Environment
Activate CentreWare IS, and on the Properties tab, configure the following settings according 
to your e-mail environment. After configuring the settings on each screen, always click Apply 
and turn off/on the printer to reboot. For details about each item, refer to the Online Help for 
CentreWare IS.
Item Item to be configured Description
E-mail AlertsRecipients E-mail 
AddressSet the e-mail address to which notices about 
changes in printer status or errors are sent.
Notification Items Set the contents of the notices to send in the 
e-mail.
Por t StatusStatusMessenger Select Enable.
Downloaded From ManualsPrinter.com Manuals 
						

							Managing the Printer
Phaser® 6180 Color Laser Printer
8-7
Checking the Printer Status with E-mail
This section describes cautions when sending e-mail to the printer to check the printer status.
■You can specify any title for the e-mail when checking the printer status or changing the 
printer settings.
■Use the commands described in the next section to create the text of the e-mail.
Protocol Settings > 
E-mailPrinters E-mail 
Address, 
SMTP Server Address,
SMTP Server Port 
Number, 
E-mail Send 
Authentication,
Login Name, 
Password, 
SMTP Server 
Connection Status,
POP3 Server Address,
POP3 Server Port 
Number, 
Login Name,
Password,
POP3 Server Check 
Interval,
APOP Settings,
POP3 Server 
Connection StatusSelect appropriate settings for sending and 
receiving e-mail.
Permitted E-mail 
AddressWhen setting the permission for checking 
information and changing the settings for an e-mail 
address, input the e-mail address that is permitted 
to receive the e-mail. If no address is input here, 
the printer receives e-mails from all users.
Password When setting the password for access to the 
printer (both read only and read/write), check the 
Use Password check box to set the password. Item Item to be configured Description
Downloaded From ManualsPrinter.com Manuals 
						

							Managing the Printer
Phaser® 6180 Color Laser Printer
8-8
Commands That Can Be Used in E-mail Text
Use each command according to the following rules.
■Prefix all commands with “#”, and specify the #Password command at the top of the 
e-mail.
■Command lines without “#” are ignored.
■Write one command on each line and separate each command and parameter with a space 
or a tab.
When the same command is written two or more times in one e-mail, the second and 
subsequent commands are ignored.
Example of Commands
1.When the read only password is “ronly”, and to check the printer status:
#Password ronly
#Status
2.When the full access password is “admin”, and to set the recipient e-mail address to 
“[email protected]”:
#Password admin
#SetMsgAddr [email protected]
3.When the full access password is “admin”, and to set the recipient e-mail address to 
“[email protected]”, then confirm the setting result on the network settings list:
#Password admin
#SetMsgAddr [email protected]
#NetworkInfo
Note:Describe the “#SetMsgAddr” command before the “#NetworkInfo” command. If 
they are written in reverse, the information retrieved by the “#NetworkInfo” command and 
the result of executing the “#SetMsgAddr” command may differ.
Command Parameter Description
#Password Password Use this command at the top of the e-mail when a password 
for read only or full access is set. You can omit this command 
when the password is not set.
#NetworkInfo Set this when you want to check information on the network 
settings list.
#Status Set this when you want to check the printer status.
#SetMsgAddr Recipient E-mail 
addressUse this command to specify the e-mail address to which 
e-mail reports are sent to. This command can only be used 
when the full access password is specified by the #Password 
command.
Downloaded From ManualsPrinter.com Manuals 
						

							Checking Page Counts
Phaser® 6180 Color Laser Printer
8-9
Checking Page Counts
The total number of printed pages can be checked at the control panel. Three meters are 
available: Total Impressions, Color Impressions, and Black Impressions. 
The billing meter counts the number of pages printed properly. Single side print (including 
N-up) is counted as one impression, and 2-sided print (including N-up) is counted as two. 
During duplex printing, if an error occurs after one side is printed properly, it is counted as 
one.
When printing color data, that has been converted by using ICC profile on an application, with 
the Color (Auto) setting, the data is printed by color even if it seems to be black and white data 
on the monitor. In that case, Color Impressions is increased.
When doing 2 sided printing, a blank page may be inserted automatically depending on the 
settings on the application. In this case, the blank page is counted as one page.
Use the following procedure to check a meter:
1.Press the Menu button.
2.Press either the Up Arrow or Down Arrow button until 
Billing Meter is displayed, and 
then press the Forward Arrow or OK button.
3.Press the Up Arrow or Down Arrow button until the desired meter is displayed.
4.After checking, press the Menu button.
Downloaded From ManualsPrinter.com Manuals 
						

							Moving the Printer
Phaser® 6180 Color Laser Printer
8-10
Moving the Printer
Carry out the following procedure when moving the printer.
To view precautions and guidelines for safely moving your printer, see User Safety on 
page 1-2.
The printer, configured with the optional accessories, paper trays, consumables and paper, 
weighs 29.5 kg (64.5 lb.). When moving the equipment, make sure that there are two or more 
persons carrying it.
When lifting the printer, be sure to observe the following points. Failure to do so may cause the 
printer to fall and result in injuries.
Two persons, one facing the front of the printer (control panel) and the other facing the back, 
should firmly grip the recessed areas on the bottom part of both sides of the printer. Never try 
to lift the printer by gripping any other areas.
Warning:If the 550-Sheet Feeder (optional) has been installed, uninstall it before moving the 
printer. If these are not fixed securely to the printer, they may fall to the ground and cause 
injuries. For details on how to uninstall the options, refer to the instructions sheet that is 
bundled with each option.
Note:The front side of this printer is heavier than the rear. Take note of this difference in 
weight when moving the printer.
29.5 kg
64.5 lb.
6180-040
Downloaded From ManualsPrinter.com Manuals 
						

							Moving the Printer
Phaser® 6180 Color Laser Printer
8-11 1.Turn off the printer.
2.Disconnect the power cord, interface cable, and any other cables.
Warning:To prevent electric shock, never touch the power plug with wet hands. When 
removing the power cord, make sure that you pull the plug and not the cord. Pulling the 
cord can damage it, which can lead to fire or electrical shock.
6180-007
6180-041
Downloaded From ManualsPrinter.com Manuals