Xerox Documate 3640 User Guide

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User’s Guide 61
•
Skip blank originals —select this option to have the scanne r detect if a blank page has been fed 
through the scanner, and remove it from the fina l file. Typically you might use this option when 
scanning a stack of two-sided pages which have a number of blank sides.
Sensitivity —you can adjust the sensitivity le vel of the blank image detection. 
Note that when the Options tab feature  Use job separator in multi-page batch is enabled, and 
the option selected is  When a blank page is detected, the sensitivity level for Skip Blank Originals 
is the sensitivity level that will be used when both features are enabled. 
Note that when the feature Use job separator in multi-page batch is enabled, and the option 
selected is  When the number of images reaches , the blank originals are discarded before the 
images are counted. For example, if you scan 3 pages in duplex mode, each side of the page is 
counted as an image and the total number of images is 6. When Skip Blank Originals is enabled, 
and 2 of the 3 pages in the stack are blank on on e side, the total number of images counted is 4 
not 6.
• Double Feed Detection—selecting this option turns on the scanner hardware feature that detects 
when multiple pages feed through the scanner at one time. This option is only available if the 
scanner supports this feature.
• Manual Feed Mode —select this option to enable a delay from when the last page is scanned and 
when the scanner st ops the scan job.
To scan with manual feed mode:
1. Select  Manual feed mode.
2. In the  Timeout field, input the amount of time you want the scanner to wait from when the 
last page is scanned and when the scanner stops scanning.
3. Place a document in the scanner.
4. Click  Scan.
5. The scanning progress dialogue on-screen wi ll display a countdown indicating how much 
time you have to place the next document in the scanner.
6. When you are done scanning all pages in your document, you can click on  Abort to stop the 
timer or simply let the timer run out. 
						

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Advanced Settings Tab
Use the Advanced Settings tab to se
t color correction options for Color or Grayscale scanning. Drag the 
sliders to the left and right to change the color settings. As you do, the image changes to show the 
effects of the new settings.
• Color saturation—the strength or purity of a color. This option is only available when the selected 
scan mode is Color.
• Color hue —the color your eyes see as reflected from the image. This option is only available when 
the selected scan mode is Color.
• Gamma —is the tone curve and the starting point fo r image enhancement. As you raise or lower 
the Gamma value, the values at which saturation, hue, brightness and contrast affect the image 
are changed. It is recommended that you keep  the default Gamma value or adjust this setting 
before adjusting the other options. This option is  available for both Color and Grayscale scanning.
Redaction Settings Tab
Use the options on the Redaction Settings tab to  remove a specified area in the scanned image.  
						

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Please refer to the technical note, at the end of this section, for information about how this setting 
works with other options in the OneTouch Scan Configuration you are modifying. 
Enable redaction
—select this option to enable redaction wh en scanning. You might use this option if 
you want to remove a logo or image that appears on each page that you are scanning. You can choose 
what color to fill in the redacted area in the scanned image, and set multiple areas. If you are scanning 
in Duplex mode, you can specify the area separately for the front and back side of the pages.
Click  Add to add a line item to the area list in this window. You can redact multiple areas from the 
scanned image, click the  Add button again to continue adding line items to the list. Select an item in 
the list then click the  Remove button to remove the specified redaction area from the list.
Side —click once on the word  Front to show the Side option list. If you are using a simplex (one-sided) 
scanner, only the Front option will be available. If  your scanner supports duplex (two-sided) scanning, 
the options  Front, Back , and  Both will be available in the list.
• Front —this is the Simplex side of the page. The area(s) specified for the Front will only apply to 
the Simplex side of the page when scanning in  Duplex. Therefore, if you scan 4 double-sided 
pages, the resulting image file(s) will have redacted areas on pages 1, 3, 5, and 7.
• Back —this is the Duplex side of the page. The area(s ) specified for the Back will only apply to the 
Duplex side of the page when scanning in Duplex.  Therefore, if you scan 4 double-sided pages, the 
resulting image file(s) will have redacted areas on pages 2, 4, 6, and 8.
• Both —select this option if you want to specify an  area that appears in the same place on both 
sides of the page, such as a company logo, so you don’t have to specify the same area separately 
for both the front and back. 
						

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Click one time on the default value, 0.00 in each fi
eld, to enable the control box for you to input the 
start position and redaction area size. The units of  measurement is displayed on the lower-right corner 
next to the Paper size field.
• From left —input the upper-left corner start position  measured from the left-side of the page.
• From top —input the upper-left corner start positi on measured from the top of the page. 
• Width—input the width of the area to be removed.
• Height —input the height of the area to be removed.
Color —this color field shows the selected fill color  for the redacted area(s). When the software 
removes the area you specify, it fills the area with  the color you have selected here. To change the 
color, click the artist palette butto n to open the Windows color palette.  Select the color you want then 
click on  OK. The color you selected will now display in the  Color field on the Redaction Settings tab. 
						

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Preview
—this color field shows the actual color that wi ll fill the redaction area in the final scanned 
image. When scanning in color, the Preview fiel d will match the Color field. When scanning in 
Grayscale, the preview field will show the gray version of the color you selected, and that color will be in 
the final scanned image. When scanning in Black&White, the preview field will display black or white 
depending on the darkness of the color you selected, and the final image will have the redacted area(s) 
be black or white.
Te c h n i c a l  N o t e
The options on the Page Settings tab will affe ct the redaction options as described below:
• On the Page Settings tab, click the name inches or  mm to toggle between the two units of 
measurement. When you click back on the Redactio n Settings tab, the lower-right corner displays 
the Paper size in the units of measurement you selected.
• Make sure the page size selected on the Page Settings tab is correct for the documents you are  scanning, otherwise the redaction may not occur in the correct area.
•If  Color dropout  is selected, redaction occurs after the co lor specified is removed from the image. 
For example, if you selected Red as the color  dropout, but then specify red for the redaction 
region, the final image will have the redacted region filled with gray when scanning Grayscale, or 
black or white when scanning in Black&White. 
Color 
scanning Grayscale 
scanningBlack&White 
scanning
Click the name to 
toggle between inches 
and millimeters. 
						

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File Formats
The available file formats, in the 
Select format panel, are based on the selected destination for 
scanning. For example, if scanning to the destination  Transfer to Storage, all file formats are available 
as the files are saved directly to a folder without opening any application. If the destination is an 
application, such as Microsoft’s Paint, only the file  types the application supports will be available in 
the  Select format  panel. 
Most of the format icons have a right-click menu to  select file format specific options, or choose 
additional formats that are not repr esented in the panel by default. 
The format names in the  Select format panel indicates the file type extension for the scanned file.
Create Single Image Files
The TIFF and PDF formats, as well as the text file fo rmats, support multiple page documents in a single 
file. If you are scanning as a TIFF or PDF format, or  as one of the text formats, and want one file 
created for each image scanned, select  Create single image files. Note that this option is 
automatically selected and disabled if you have select ed a format that only supports single pages, such 
as BMP, PNG, GIF, or JPG.
Image Formats. The BMP, JPG, and PDF 
image formats have right-click menu 
options. Text Formats; TEXT is 
only one of several text 
formats available. 
						

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Image Formats
Select an image file format for photos, artwork or 
other documents that you want to save as images. 
BMP and TIFF are standard image file formats generally used if you want to do additional image 
processing, such as photo touch-up or color correction. 
Right-click on the BMP icon to access the GIF and PNG image formats. When you select either of these 
formats, the format panel will change the BM P icon to the selected image format icon.
BMP—the *.bmp (bitmap) format is generally used when you want to do additional 
image processing, such as photo touch-up or color correction, as very little image 
compression is used when creating the file. When scanning in color or grayscale, BMP 
scans result in the largest file size of the image formats.
GIF—the *.gif (graphics interchange format) format is generally used when putting 
images on a website or server, as image compression can reduce the file size by 
approximately 95% when compared to a BMP file of the same image. Company logos 
and small pictures on a webpage are often GIF images. The GIF compression, and 
limited color range, can result in the medium and large images looking grainy or 
pixilated. 
PNG—the *.png (portable network graphics) format is another common image format 
for website graphics. Like GIF, the PNG comp ression greatly reduces the file size when 
compared to a BMP file of the same image.  However, the PNG compression is different 
from GIF compression in that PNG images l ook better when scaled. Therefore, PNG is 
often used in place of GIF for company logos with a lot of detail, clickable buttons, 
medium sized pictures, and so on.
TIFF—the *.tif (tagged image file format) format is another image type that is often 
used for photo editing. When scanning in colo r, it produces a file of similar quality and 
size to a BMP file. However, when scanning in Black & White, the TIF compression 
produces the smallest file size of all the im age types without losing image quality. TIFF 
also supports multi-page image files.
JPG—the *.jpg (joint photographic experts group) format is a common image format 
for transferring pictures electronically, such as posting to a website or sending via email, 
as JPG image files are smaller than BMP and  TIFF files. You can change the level of 
compression for the picture file to have better quality or a smaller file size. 
						

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To select a JPEG file size:
1. Select 
JPG as the page format. 
2. Right-click on the  JPG icon.
A menu opens.
3. Choose the file size/image quality option for your scanned images. Minimize Size—smallest file size, lowest image quality.
Normal —medium file size, some  loss of image quality.
Maximize Quality —largest file size, minimal loss of image quality.
Your selection pertains only to the button curren tly selected on the OneTouch Properties window. 
Other buttons that have JPG selected as the file  format are not affected, so you can set the JPG 
file size/image quality independently for each button.
4. Click  OK or  Apply  on the OneTouch Properties window.
Right-click on the PDF format icon to change the  image quality or select the option to make the 
scanned PDF file PDF-A compliant. 
To select a PDF file size:
1. Select PDF as the page format. 
PDF—the *.pdf (portable document format)  image format is often used to create 
images of text pages. The image compression  of PDF files creates relatively small file 
sizes when scanning multiple page files in color. While the TIFF image format also 
supports multiple page files, when scanning  in color the TIFF files are often too large to 
be transferred electronically. The PDF file  format is ofte n used for posting multiple 
page files to websites, sending via email, a nd permanent storage. As with the JPG file 
format, you can change the PDF quality to reduce the file size or improve the image 
quality. 
Adobe
® Reader®, or other PDF viewer software, must  be installed on your computer for 
you to view PDF files. 
Using PDF-A when scanning as PDF, means  the files are compliant with the ISO-19005-
1 standard for permanent archival of electronic documents. More information about 
this standard can be found at 
www.pdfa.org. 
						

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2. Right-click on the PDF icon.
A menu opens.
3. Choose the file size/image quality option for your scanned images. Minimize Size—smallest file size, lowest image quality.
Normal —medium file size, some  loss of image quality.
Maximize Quality —largest file size, minimal loss of image quality.
Your selection pertains only to the button curren tly selected on the OneTouch Properties window. 
Other buttons that have PDF selected as the file format are not affected, so you can set the PDF 
file size/image quality independently for each button.
4. Click  OK or  Apply  on the OneTouch Properties window.
Text Formats
Selecting the text format option also selects OCR processing as an automatic step for scanning. 
Therefore, when you scan a document  with the text format selected, the text portions of the document 
are automatically converted to editable text. 
Select a text format for documents with text or numbers, such as a business letter, report, or 
spreadsheet. The text format icon has several file  formats available, depending on the Destination 
Application you select.
Detailed information about these text file formats,  and instructions for setting up the OCR options, are 
in the section  Scanning with Optical Character Recognition (OCR)  on page 119.
To select a file type for the text format:
1. Select the Destination Application. 
						

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2. Right-click on the text format icon. 
The menu options depend on the type of Destination Application you select.
3. Choose the file type that you want for the text format.
4. Click  OK or  Apply  on the OneTouch Properties window.
Example menu for the Text format when 
the selected application is Microsoft’s 
Word and the OneTouch OmniPage 
Module is installed. Example menu for the Text format when 
the selected application is Transfer to 
Storage and the OneTouch OmniPage 
Module is installed.