Xerox Documate 3640 User Guide

							Xerox® DocuMate® 3640
User’s Guide 151
Document Source Configuration
Some options in the interface may be grayed out an
d cannot be selected. Grayed out options are either 
not appropriate for the current scanner, the software  needed to enable the feature is not installed, 
or 
the feature is dependent on another setting in the  scanner's interface. Hover the mouse cursor over a 
grayed out feature to see information  about why the feature is unavailable.
Select  Basic or Advanced from the list to show the basic or advanced document source configuration 
options as described below.
Basic Options
• Auto source —when scanning in basic mode, this option is always enabled and cannot be 
changed.
• Duplex —select this option to scan both  sides of the item in the scanner.
Click the drop down menu to sele ct the color mode you want to use.
• Color  scans the document in color,  creating a full color copy of an original document or 
photograph. Color scans have the largest file size.
• Gray  scans the document using varying shades of  gray to reproduce the document. The grayscale 
scan mode is often used when scanning documents or graphics where the original color does not 
need to be retained, but the graphics need to be legible. Grayscale scanning preserves the graphic 
quality while keeping the file size less than that of a full color scan.
• Black and White  scans the document in bitonal where everything on the page is either black or 
white. This setting is often used when scanning  typed or written documents. When there are not a 
lot of graphics, or if the graphics are not needed,  this setting is ideal for archiving documents to a 
server or on a disc, send through email, or posting  to a web page, as the file size is smaller than the 
other scanning modes. 
						

							Xerox® DocuMate® 3640
User’s Guide
152
Advanced Options
•
Auto source —select this option to have the scanner  automatically determine where the paper is 
in the scanner. This option is only available if your scanner has more than one paper source 
option, such an ADF with a front feed tray scanner, or an ADF with a flatbed combination scanner. 
When this option is not selected, you can select  which source you want to use in the scan mode 
list.
• Multi-stream —select this option to have the scanner cr eate an image of each item scanned in 
each color mode selected in the source list.
• Duplex —select this option to scan both sides of the it em in the scanner. Note that if you deselect 
the Back side options in the source configuration list, this option will automatically deselect.
Click the drop down menu to select  the scanning options you want to use.
The available color modes are:
• Automatic  determines the color of the do cument as it is being scanned.
• Color  scans the document in color,  creating a full color copy of an original document or 
photograph. Color scans have the largest file size.
• Gray  scans the document using varying shades of  gray to reproduce the document. The grayscale 
scan mode is often used when scanning documents or graphics where the original color does not 
need to be retained, but the graphics need to be legible. Grayscale scanning preserves the graphic 
quality while keeping the file size less than that of a full color scan.
• Black and White  scans the document in bitonal where everything on the page is either black or 
white. This setting is often used when scanning  typed or written documents. When there are not a 
lot of graphics, or if the graphics are not needed,  this setting is ideal for archiving documents to a 
server or on a disc, send through email, or posting  to a web page, as the file size is smaller than the 
other scanning modes. 
						

							Xerox® DocuMate® 3640
User’s Guide 153
Sources identical
If the scanner has multiple paper source options, se
lect this option to have the settings you choose in 
the interface apply to all paper sources in the scanne r. For instance, if you select color scanning when 
scanning from the input tray, then the flatbed or front feed tray scans will also be in color. 
While the option to enable or disable  Sources identical is in the source configuration list, the color 
mode is not the only option that can be individually configured for each source. Other options in the 
scanner interface, such as resolution, brightness, co ntrast, etc... will also be individually set for each 
source. After you deselect  Sources identical, any changes you make in the scanner interface will only 
be applied to the option that appears at the top of the list (for example, “Input tray (Front side) Black 
and White”).
To set the scanner options individually for each source:
1. Click the drop down menu and deselect  Sources identical.
2. Select the color mode you want for the first source.
3. Click the top of the menu to collapse the list. Se lect the options in the scanner interface that you 
want to use for the first source.
4. When you are done making changes for the first source, click in the source configuration list and  select the color mode  for the second source.
That source selection will now be displayed in the top of the source configuration list.
5. Click the top of the menu to collapse the list. Se lect the options in the scanner interface that you 
want to use for the second source.
Tip: Save the changes to a  Preset when you are done selecting options for each source. Please refer to 
Presets  for more information. 
(Example: Sources are identical)(Example: Sources are different) 
						

							Xerox® DocuMate® 3640
User’s Guide
154
Sides identical
If the scanner supports two-sided 
(duplex) scanning, you can individually set the color mode and other 
options in the scanner interface for each side of th e page. This option is always selected and grayed 
out if the scanner hardware does not support the feature.
While the option to enable or disable  Sides identical is in the source configur ation list, the color mode 
is not the only option that can be individually configured for each side. Other options in the scanner 
interface, such as resolution, brightness, contrast, etc. .. will also be individually set for each source. After 
you deselect Sides identical , any changes you make in the scanner interface will only be applied to the 
option that appears at the top of the list (f or example, “Input tray (Front side) Color”).
To set the scanner options individually for each side:
1. Click the drop down menu and deselect  Sides identical.
2. Select the color mode you want for the first side.
3. Click the top of the menu to collapse the list. Se lect the options in the scanner interface that you 
want to use for the first side.
4. When you are done making changes for the first side, click in the source configuration list and  select the color mode  for the second side.
That side selection will now be displayed in the top of the source configuration list (for example, 
“Input tray (Back side) Gray”).
5. Click the top of the menu to collapse the list. Se lect the options in the scanner interface that you 
want to use for the second side.
Tip: Save the changes to a  Preset when you are done selecting options for each source. Please refer to 
Presets  for more information.
(Example: Sides are identical) (Example: Sides are different) 
						

							Xerox® DocuMate® 3640
User’s Guide 155
Summary
The 
Summary  area displays some of the basic scan options se lected in the interface. Clicking on one of 
the links will open the area of the interface where the setting is located. 
						

							Xerox® DocuMate® 3640
User’s Guide
156
Presets
A preset contains all features in the scanner interf
ace, including color mode, resolution, paper size, and 
so on. You can create, import, export, and delete presets. After presets have been added to the 
interface, click the drop down menu and select an option from the list.
• If you select the Last used settings  preset, then adjust the settings in the scanner interface, when 
you scan those changes will immediately save to the preset.
• Click the  Save
 button if you want to save changes to the Last used settings preset without scanning. 
• Click the Cancel button to close the scanner interface without saving any changes. 
To  s a v e  a  n e w  p r e s e t :
1. Adjust the options in the scanner interface as needed. 
2. Click on the right arrow and select Save as...  from the list.
3. After clicking on the save option, a dialogue op ens for you to type in a name. Type in the name 
you want then click  OK. 
To modify an existing preset:
1. Select the preset you want to modify in the preset list.
2. Adjust the options in the scanner interface as needed. 
3. Click  Save.
To rename a preset:
1. Select the preset you want to rename in the preset list. 
						

							Xerox® DocuMate® 3640
User’s Guide 157
2. Click the right pointing
 arrow button and select Rename....
3. Type an new name for the preset in  the name field and then click on OK in the dialogue.
To delete a preset:
1. Click the drop menu under  Presets and select the preset you want to delete.
2. Click the right pointing  arrow button and select Delete.
3. Click  Ye s when prompted to confirm that you want  to delete the currently selected preset.
Exporting Presets
1. Click on the right pointing arrow and select  Export... from the list. 
						

							Xerox® DocuMate® 3640
User’s Guide
158
2. Click on the browse button   next to the 
Destination folder field to open a file browsing 
window. 
3. Browse to a location and select the folder where  you want the preset file to be saved. Click on 
Choose .
Make sure to choose a location where you will be able to easily find the file.
4. Select the preset you want to export in the dial ogue for exporting a preset. If you want to export 
multiple presets, click on each preset  name. You may need to hold down the  Ctrl (Control) key on 
your keyboard, while clicking on each preset name, to select multiple presets.
5. Click on  Export.
If you selected multiple presets to be exported, a file will be created for each preset you selected. 
						

							Xerox® DocuMate® 3640
User’s Guide 159
Note: 
the software will look for duplicate preset names.  If you see a notification indicating that a 
preset with the same name already exists, sele ct one of the options on-screen to continue. 
• Overwrite—select this option to replace the current pres et with the one you selected from the list.
• Keep both —select this option to keep both presets. The preset you selected will have a counting 
number added to the end of the preset name; for  example, “Custom preset name (2)”. The original 
preset name will remain unchanged.
• Skip—select this option to skip the  preset with the duplicate name.
Select the option  Do this for all conflicts  to have the action you select in this dialogue be used for all 
conflicts found.
Importing a Preset
If you have previously exported presets, or anothe r user has given you their presets files, select the 
import option to add those presets to your current list. 
Note that if you import presets that were created  when using a scanner that does not have the same 
hardware features as your current scanner, the setting s for the presets you import will automatically be 
updated to reflect the supported settings for the  current scanner. For example, if you are using a 
flatbed scanner and you import a preset that was cr eated using an ADF scanner, all settings that are 
specific to ADF scanning will be modified.
1. Click on the right pointing arrow next to the presets list and select  Import....  
						

							Xerox® DocuMate® 3640
User’s Guide
160
2. Browse to the location where the preset file is sa
ved. If you want to import multiple presets, click 
on each preset name. You may need to hold down the  Ctrl (Control) key on your keyboard, while 
clicking on each preset name, to select multiple presets.
3. Click on  Open. 
4. The preset will now be in the list of presets available in the scanner's interface.
Note:  the software will look for duplicate preset names.  If you see a notification indicating that a 
preset with the same name already exists, select one of the options on-screen to continue.
• Overwrite—select this option to replace the current pres et with the one you selected from the list.
• Keep both —select this option to keep both presets. The preset you selected will have a counting 
number added to the end of the preset name; for  example, “Custom preset name (2)”. The original 
preset name will remain unchanged.
• Skip—select this option to skip the  preset with the duplicate name.
Select the option  Do this for all conflicts  to have the action you select in this dialogue be used for all 
conflicts found.