Xerox Documate 3640 User Guide

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To configure a destination applicatio
n for the Send to Application link:
1. Click  Browse to open the Windows file browser and navi gate to the location of the application’s 
executable (*.exe) file. 
In most cases, the application’s directory is loca ted in the programs directory on the C: drive. 
Because you can select any executable file, make sure you select an application that can receive 
image or text files.
2. Select the application’s *.exe file then click on  Open. 
The application’s *.exe file path will now show in the Application path field.
3. Click on  OK to close the window.
For basic scanning, you do not need to adjust any  of the other settings in this window. The default 
settings will work with most applications. The advanced settings are described below.
4. Select a file format and scan configur ation in the OneTouch Properties window.
If you select a text file format, the scanned image is converted into editable text before being sent 
to your selected application.
5. Click on  OK to close OneTouch.
6. Put the document(s) in the scanner and start sca nning with the button you set to use the Send to 
Application destination.
7. The scanner starts scanning and, when finished , sends the scanned file to the application you 
selected.
Technical note
• After configuring this link, you may need to click  Refresh in the OneTouch Properties window to 
show the correct application icon in the  Select destination list.
Send to Application OneTouch Link 
Properties window Send to Application Scan Configuration 
Properties window 
						

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Configure advanced features
—select this option to change the  default settings for this link. Only 
advanced users and application developers should modify these settings.
• Launch application for every image—when this option is selected,  the application will open one 
time for each image scanned. You should deselect  this option only if the application you are 
scanning to will accept multiple page files. 
For example, Microsoft’s Paint application can only accept 1 image at a time, so when scanning 
multiple images, Paint would open  each time an image is transferred when this option is selected. 
On the other hand, Microsoft’s WordPad will open a  multiple page file, so when scanning multiple 
images WordPad would need to laun ch only one time when this option is not selected. If you scan 
to WordPad and this option is still selected,  then WordPad will open 1 time for each image 
transferred.
• Command line arguments —input the options that are to be used when the application is 
launched. These values are application specific and you should only input values that were 
provided to you by the application developer. Command line arguments are not required for you 
to use this link, the field can be left blank and yo u can change the other settings in this section as 
needed.
• Append scan filename(s) to arguments —this option adds the name of every image file to the 
end of the list of arguments specified above. This  is the default selection as most applications do 
not require, and may not work with, a job file containing the image names.
• Append job file to arguments —this option adds the name of a job file to the end of the list of 
arguments specified above. This un ique file is created at scan time and contains a list of every 
image in the scan job. Only select  this option if you are sure that the application you are scanning 
to can use the job file to accept image transfer.
Send to Application OneTouch Link 
Properties window Send to Application Scan Configuration 
Properties window 
						

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Scanning to Multiple Destinations
Scanning to multiple destinations works the same as when scanning to a single destination, OneTouch 
simply distributes the final scan to several destinations. This option is enabled separately for each 
OneTouch button. 
1. Open the OneTouch Properties window and click on the 
Options tab.
2. Select  Enable scanning to multiple destinations , then click back on the configuration tab.
3. Click each destination where you want to send the scanned image in the  Selected destinations 
(#)  list. Click again to deselect a destination.
As you click on each destination,  the Selected destinations number will count so you know how 
many applications are selected to receive the image. 
						

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4. If any of the destinations you select have global
 configuration properties, the Properties button at 
the bottom of the Selected destinations list will be enabled for you to configure the destination 
options. Click on the  Properties button to open the OneTouch Link  Properties window to configure 
the destinations.
Each destination that has global properties will be represented by its configuration tab in the 
OneTouch Link Properties window. Please refer to  the destination instructions, as described in the 
previous section(s), for configuring destination specific options.
Click on OK  when you are done making changes in this window.
5. Select the file format you want for the scanned image in the  Select format panel.
You can only scan as one file format at a time, so all selected destinations must have a common 
file type. As you select destinations, destinations that do not have a file type in common with the 
one you selected, will automatically disable. 
For example, if you scan to a printer and to email, only the BMP file format will be available as 
printers can only receive an un compressed image format. All other image formats and all text 
formats will be disabled until you deselect the printer. 
						

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6. Select the scan configuration you want to use for scanning in the 
Select configuration list.
Click on the  Edit button to open the Scan Configuration Properties window to configure any 
destination specific scanning options. 
Each destination that has per-scan configurat ion properties will be represented by its 
configuration tab in the OneTouch Scan Configur ation Properties window. Please refer to the 
destination instructions,  as described in the previous sect ion(s), for configuring destination 
specific options.
Click on OK  when you are done making changes in this window.
7. Click on  OK on the OneTouch Properties window.
8. Load the document(s) in the scanner and start scanning with the button you set to scan to  multiple destinations. 
The scanner starts scanning and when finished, the image is sent to each destination you selected in 
the OneTouch Properties window.
Te c h n i c a l  N o t e
•The  Still Image Client  destination cannot be used with multiple destination scanning. This 
destination will be disabled when the  Enable scanning to multiple destinations  is selected. 
						

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Scanning with Job Separation
Use job separation to have OneTouch create a ne
w file each time a separator is detected when 
scanning a multiple page batch. For example, if you want to scan financial statements from several 
different banks, you can place a stack of statements in the scanner and OneTouch will separate each 
statement into a different file based on your selected job separator.
1. Open the OneTouch Properties window.
2. Select the Destination Application, File Format, and Scan Configuration applicable to your  scanning batch.
Make sure the option  Create single image files  is not selected. If this option is selected, the job 
separation features on the  Options tab will be disabled.
3. Click on the  Options tab in the OneTouch Properties window.
4. Click on the down arrow next to the Select Button  list to select the button you want to modify.
Note that the options in this window are specific to each OneTouch button.  
						

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5. Click on the option 
Use job separator when scanning multiple pages .
6. Select one of the two job separation options: When a blank page is detected —a new file will be created after a blank page is fed through the 
scanner. The blank page is discarded from the sca nned image and the new file starts with the next 
page in the document stack. Place a blank page,  in the document you are scanning, at each place 
where you want a new file created when scanning is complete.
When you are scanning in Duplex mode, both sides of the page must be blank for this job 
separation option to work.
• Sensitivity —you can adjust the sensitivity level of  the blank page detection. For instance, 
depending on the paper weight, color mode, or image processing options selected, you might 
get varying results. Changing the sensitivity level allows you to fine-tune the accuracy of the 
blank page detection.
When the number of images reaches —input the maximum number of images you want in the 
scanned file. The scanner will create a new  file each time that number is reached. 
When you are scanning in Duplex mode, the number  of images captured is double the number of 
pages in the scanner. For example, if you are sc anning 12 double-sided pages it is counted as 24 
images. If you want the stack split in half,  the number of images reached would be 12.
7. When you are done making changes, click on  OK to save the changes and close the window.
8. Place your documents in the scanner and start scanning.
When scanning is finished, each file will be sent  to the destination location or application you have 
selected on the button tab.
Te c h n i c a l  N o t e
•When  Instant delivery  is also selected on the Options tab, each  file will be sent as it is created.  
						

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The options on the Page Settings tab, in the Scan Co
nfiguration Properties window will affect the job 
separation options as described below:
Skip blank originals
• The Sensitivity you set for this feature is the one  that is used when scanning. The sensitivity level 
you set in the Options tab will be ignored.
• When you are scanning in Simplex mode and the selected job separator is  When a blank page is 
detected , the job separation occurs first and a new file  will be created each time a blank page is 
detected. If you want a single file created with  the blank page discarded, deselect the job 
separation feature on the Options tab. 
Note that when scanning Duplex, both sides of th e page must be blank for the job separation to 
occur. If both sides of a scanned page are blank,  the job separation occurs first and a new file will 
be created each time a blank page is detected.  If you want a single file created with the blank 
page discarded, deselect the job separation feat ure on the Options tab or remove the blank page 
from your scanning batch.
• If you select  When the number of images reaches , and input a number in the control box, any 
blank pages will be discarded first, and then the  number of images scanned will be counted. For 
example, if you scan 12 pages and 3 are blank, the total number of images counted for the job 
separation will be 9 not 12. 
						

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Scanning with Optical Character Recognition 
(OCR)
Optical Character Recognition (OCR) converts text and numbers on a scanned page into editable text 
and numbers. You can then work with the text and numbers to edit, spell check, change font or type 
size, sort, calculate, and so forth.
The OneTouch OmniPage Module must be installed on your computer in order to use the OCR options 
with the OneTouch software and your Xerox sc
anner. The OneTouch OmniPage Module was 
automatically installed when you installed  your driver from the installation disc.
To  s c a n  w i t h  O C R :
1. Open the OneTouch Properties window.
2. Select a text editing program in the  Select Destination list, then select a text file format in the 
Select format  panel.
For example, if you want to edit your document  in Microsoft’s WordPad, select that application 
then choose a file format such as TEXT or RTF.
3. Click on  OK to save the changes and close  the OneTouch Properties window.
Note: 
Xerox recommends that all OCR processing  use the original factory settings for 
OCR scanning that came with your scanner. When scanning with other settings, use 
at least 300 dpi for the resolution. If the original documents are of poor quality or 
have a small type font, 400 dpi can  be used as the maximum resolution.
Note:  Some of the illustrations in this section may not look exactly as they appear on 
your computer’s screen. The differences are  minor and do not affect the steps to use 
the new features.  
						

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4. Press or click the OneTouch button you set to scan with OCR.
Your scanned pages appear in the Destination Ap plication with the text ready for editing and 
other text processing.
Text Formats
You select the text format option by clicking on  the text icon on the OneTouch Properties window. 
Selecting the text format option also selects OCR processing as an automatic step for scanning. 
Therefore, when you scan a document  with the text format selected, the text portions of the document 
are automatically converted to editable text.
As you select Destination Applications that are text applications, the text format icon changes to 
match the file type of the application. In some case s, the Destination Application supports several file 
types, and you can right-click on  the icon to choose the particular file type for that application.
The specific file format is the file na me extension on the text format icon.
To select a file type for the text format:
1. Select the Destination Application.
This is the text 
format icon.
The specific text format; this 
example is for Rich Text Format 
(.rtf).