Xerox Documate 3640 User Guide

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User’s Guide 21
System Requirements
Pentium 4 PC or AMD equivalent with:
• A DVD-ROM drive
• An available Universal Serial Bus (USB) port
•Microsoft
® Windows® operating system: 
• 32-bit Windows XP (Service Pack 1 and 2)
• 32-bit or 64-bit Vista (Service Pack 1)
• 32-bit or 64-bit 7
• 32-bit or 64-bit 8
The scanner is compatible with Service Pack 3 for Windows XP, Service Pack 2 for Windows Vista, 
and Service Pack 1 for Windows 7.
• Minimum of 2 gigabyte (GB)  of internal memory (RAM)
• 350 MB minimum of free hard disk space
A VGA or SVGA Monitor:
• The recommended settings for your monitor are: • Color quality of 16-bit or 32-bit
• Resolution set to at least 800 x 600 pixels
Refer to your Windows documentation for instructions  on setting the color quality and resolution for 
the monitor. 
						

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Documentation
The following printed documentation is provided in the box:
•
Installation guide—abbreviated scanner setup and installation instructions.
• Te c h n i c a l  s u p p o r t  c a r d —contact information for technical support and customer service, and a 
brief overview of our standard product warranty.
• Wa rranty ca rd —the warranty card is provided for users in Russia and should be filled in as 
described on the card. For all other users, plea se dispose of this card in paper recycling.
The following soft-copy documentation is  available on the installation disc:
• Scanner user’s guide —contains detailed installation, conf iguration, scanning, and maintenance 
instructions.
• Nuance PaperPort user’s guide —contains detailed information using the application and 
managing your scanned documents.
• Nuance OmniPage user’s guide —contains detailed instructions on using the software, including 
information on using Optical Character Recognition  to create editable text files from the scanned 
documents.
• Nuance PDF Converter user’s guide —contains detailed information on using the application to 
create and modify PDF files. 
• Kofax Virtual ReScan (VRS™) user’s guide —contains detailed feature and configuration 
instructions for the software, including usin g the advanced image enhancement options to 
improve the clarity of scanned images created from imperfect originals. 
						

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The Xerox DocuMate 3640 Scanner
Input tray
—holds the documents in the Automatic Document Feeder (ADF) for scanning.  
Paper guides —adjust to support vari ous document widths.
ADF cover release —lift to open the Automati c Document Feeder (ADF).
Scanner lock —locks the scanner’s scan head in place to protect it. Push the lock tab down to unlock 
the lock. The scanner must be unlocked to scan . Always lock the scanner before moving it.
Control panel —OneTouch scanning controls.
• LED Number —shows the current scan setting for the Scan button.
• Function button —selects the scan setting for the OneTou ch buttons. Press to cycle through the 
settings.
• Simplex button —press to scan sing le-sided documents.
• Duplex button —press to scan double-sided documents.
• Status light —shows the scanner’s status. Refer to the Troubleshooting section for additional 
details.
3
Paper GuidesADF Cover 
ReleaseInput TrayScanner LockControl Panel
4152
Paper StopPower Switch
Output Tray
8
6
7
1
2
3
4
5
6
7
8
9
9
Power Jack
10
11
1011
USB PortADF Cable 
						

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Output tray
—holds documents after being scanned thro ugh the Automatic Document Feeder (ADF).
Paper stop —keeps scanned documents on the output tray.
Power switch —on/off power switch.
Power jack —connects the power cord to the scanner.
Universal Serial Bus (USB) port —connects the scanner to the computer.
ADF cable—connects the ADF to the scanner body. The ca ble provides power to the ADF and must be 
plugged in for it to operate. 
						

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3Scanner Setup
This chapter includes:
•
Unpack and Assemble the Scanner  on page 26
• Connect the Scanner Power Cord  on page 28 
						

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Unpack and Assemble the Scanner
1. Remove the scanner from its protective foam and plastic bag.
2. Remove any shipping tape from the scanner, input tray and output tray. 
3. Push the locking tab down to the unlocked position.
Note: 
The locking tab protects the scanner’s scan head by holding it securely in position. Lock the 
scanner when transporting it from one location to another, but remember to unlock it before scanning. 
The scanner will not scan when locked. 
						

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4. Plug the ADF cable into the ADF po
rt on the back of the scanner. Make sure the cable is plugged in 
securely. The ADF will not work if the cable is loose or not plugged in.
5. Slide the tray in so the pins seat into the holes on the ADF.
6. Swing the input tray up until it snaps into place. 
7. When you’re finished assembling the scanner, pl ace it on a level surface on your desk. If the 
scanner is on an uneven surface, it may stall when scanning from the Flatbed. 
						

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Connect the Scanner Power Cord
1. Plug the power supply into the power port on the scanner.
Note: 
Only use the power supply (HEG42-240200-7L made by HiTron  or DA-48M24 made by APD) 
included with your scanner. Connecting any other  type of power supply may damage your scanner, 
and will void its warranty.
2. Plug the power cord into the power supply and into a wall outlet. 
						

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4Installation
This chapter includes:
•
Before You Begin  on page 30
• Install the Software and Connect the Scanner on page 31
• Installing Additional Applications  on page 37
• View the User Guides  on page 39
• Register Your Scanner  on page 40 
						

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Before You Begin
Please make sure of the following before you begin installation:
• The information in this guide 
may cover software not provided with the scanner you purchased. 
Please disregard any information about the software not applicable to your scanner.
• If your computer has AntiVirus or AntiSpyware  software running, you may encounter alerts or 
messages during installation asking you to al low the installation to proceed. Although the 
messages will differ based on the software your computer is running, in each case you should 
allow the installation to proceed  if that option is available. Alternatively, you can turn off the 
AntiVirus or AntiSpyware software be fore installing your scanner, but if you do, make sure to turn 
it back on again when installation is finished.
• If you already have a scanner connected to your  computer, it is recommended that you remove 
that scanner’s driver program prior to installing your Xerox scanner. You can remove these 
programs from the Windows Control Panel. Please  refer to the user manual provided with your 
other scanner hardware for instructions about re moving the driver and software for that unit.
• If your computer is running Windows Vista or  later, you may see the Windows User Account 
Control screen asking you to confirm system change s. Click the Yes button to allow the installation 
to proceed.
• The Windows User Account Control (UAC) must be  turned off prior to installing the Kofax VRS or 
Kofax Scan Demo software. The Kofax VRS installe r will display a message stating "User Account 
Control is enabled on this machine. The VRS installer will not install correctly with this setting 
enabled. Please disable this setting from the User  Accounts dialog in the Control Panel." The Kofax 
Scan Demo installer will display a message stating  "Cannot find IC runtime. Install IC." Turn off 
the Vista UAC to complete the installation of  these two software applications. You can turn UAC 
back on after the installation has completed.