Xerox Documate 3640 User Guide

							Xerox® DocuMate® 3640
User’s Guide 41
5Loading Documents to 
Scan
This chapter includes:
•
Scanning from the Automatic Document Feeder (ADF)  on page 42
• Scan from the Flatbed Glass  on page 45
• Scanning Interfaces  on page 46
Note:  Always remove any staples or paper clips from  documents before inserting them into the 
scanner’s Automatic Document Feeder. Staples an d paper clips can jam the feed mechanism and 
scratch the internal components. Also remove any labe ls, stickers, or Post-It™ notes that may come off 
during the scanning process and get stuck in the scanner. Misuse as described here will void your 
scanner’s warranty.  
						

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Scanning from the Automatic Document Feeder 
(ADF)
Supported Document Types
You can scan the following types of documents with this scanner.
• The maximum amount of paper in the input tray
This is approximately 50 sheets of 20 lb (75–80 g/m
2) new printer paper.
• Document size • Minimum size (width x length)  – 5.5 x 5.5 inches (140 x 140 mm)
• Maximum size (width x length) – 8.5 x 36 inches (216 mm x 914 mm)
We recommend scanning one page at a time when the documents you are scanning are 
longer than 14 inches (356 mm).  Please refer to scanning with Manual feed mode in the 
TWAIN interface for instructions on scanning one page at a time.
• Paper thickness
• 16 to 28 lbs (60 ~ 105 g/m
2) new printer paper
Documents to Avoid Scanning
The documents in this list can be scanned, but please  note that scanning documents of this type will 
reduce the life of the scanner.  Maintenance will be required more often and replaceable parts will wear 
faster. These types of documents will jam more frequently and damage to the original documents may 
occur.  If you do choose to scan these document types, do not scan large batches. This type of use is 
not covered under the scanner warranty and alters replacement parts life expectancy.
We recommend you limit the amount or completely  avoid scanning documents that are in this list.
• Curled, wrinkled or folded documents may cause paper jams or multiple pages being fed through  the scanner at one time.
• Perforated or punched paper that could tear when the separation roller engages.
• Coated paper or photographs where the coating can flake off during scanning and leave residue  in the scanner.
• Extremely smooth, shiny, or highly textured paper may cause the paper feed rollers to slip across  the page and cause the scanner to report a paper jam.
• Carbonless copy paper may tear while being fe d through the scanner and the pressure of the 
rollers may leave streaks on the pa ge. The chemical coating on this paper will rub off on the rollers 
during the scan process, increasing the frequency of miss-feeds and paper jams.
• Partially transparent paper such as tracing pape r as any images from the opposite side of the 
page or black background will appear in the scanned images. 
						

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Unsupported Document Types
Do not scan the following types of documents as they may cause damage to the scanner.
• Items outside of the specified supported sizes, 
thickness, and weight defined in this document.
• Non-rectangular or irregularly shaped paper will  cause the scanner to detect and report document 
skew errors or paper jams.
• Carbon paper that will leave residue in the scanner  and on the rollers that will transfer to the next 
set of documents scanned.
• Documents with hard items attached such  as paper clips, binder clips, and staples.
• Documents with we t ink or white-out.
• Thermal or photosensitive paper.
• Overhead projector sheets, plastic film, camera film, and any other type of transparent or partially  transparent plastic item.
• Documents that have  been glued together.
• Cloth or metallic sheets.
Preparing Documents for Scanning
• Fan the documents to make sure all pages in the stack are separated.
• Bend and then flatten the document stack to make  sure the horizontal edges are aligned to help 
prevent paper from skewing while  being pulled through the scanner. 
						

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• Pinch the ends to align the leading edges slantwis
e to help prevent multiple pages from being fed 
through at a single time.
Loading Documents
1. Adjust the paper guide for the width of paper.
2. Load the documents  fa c e  u p with their tops into the Automatic Document Feeder.  
						

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Scan from the Flatbed Glass
Supported Document Types
You can scan the following types of documents with this scanner.
• Document size
• Minimum size (width x length) – 0.51 x 0.51 inches (13 x 13 mm)
• Maximum size (width x length) – 8.5 x 14 inches (216 mm x 356 mm)
Loading Documents
Use the Flatbed glass to scan documents on light wei ght paper, such as credit card receipts, or items 
that cannot be scanned with the Automatic Document Feeder, such as pages in a book or plastic cards.
Note:  You must remove any pages from the Automatic  Document Feeder before scanning from the 
Flatbed glass. If pages are in the Automatic Docu ment Feeder, they will be scanned instead of the 
page on the Flatbed glass.
1. Remove any pages from the Automatic Document Feeder.
2. Open the scanner lid and place  the page on the scanner glass, fac e down.
3. Align the paper with the arrows on the sc anner for the size of paper you are using.
4. Close the lid.
5. Press the Up or Down Destination Selector buttons to choose a scan setting. Then press either the  Simplex or Duplex button.
6. The face-down side of the page is scanned and the image is sent to the selected Destination  Application from the OneTouch utility. 
						

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Scanning Interfaces
If you selected the recommended installation options,
 then you have several different options to scan 
with your Xerox DocuMate 3640 scanner. 
• OneTouch —When you press one of the scanner buttons, documents are scanned using the scan 
settings assigned to the button yo u selected. The scanned images are then sent to a destination 
on your computer or  network drive. See Scanning and Configuring OneTouch  on page 47.
• OneTouch Button Panel —Use this scan option when you want to scan from the computer screen. 
Scanning from the on-screen OneTouch Button Pane l is the same as selecting a scanning option 
on the scanner, except you click an icon that represents the function number. See  Scan from the 
OneTouch Button Panel  on page 50.
• TWAIN and WIA Interface —This option uses your scanner’s TWAIN interface to scan. Select 
scanning options before scanning, put the document  in the scanner, then click the Scan button in 
the TWAIN interface window. See  Scanning from TWAIN and WIA on page 139.
• ISIS Interface —This option uses the ISIS interface for scanning. Select the ISIS scan settings, put 
the document in the scanner, then click the Preview Scan button in the ISIS window. See  Scanning 
from ISIS  on page 191. 
						

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6Scanning and 
Configuring OneTouch
This chapter includes:
•
Scanning and Configuring OneTouch  on page 47
• Default OneTouch Settings  on page 49
• Scan from the OneTouch Button Panel  on page 50
• Changing the Button Settings  on page 52
• Selecting Options for OneTouch on page 54
• Scan Configurations on page 57
• File Formats  on page 66
• Create Single Image Files  on page 66
• Image Formats  on page 67
• Te x t  Fo r m a t s  on page 69
• Configure Before Scan  on page 71
• Open Scanned Document(s)  on page 73
• Transfer to Storage  on page 74
• Scanning to Multiple Folders  on page 76
• Burn to CD-ROM  on page 80
• Printer or Fax on page 82
• PaperPort  on page 84
• SharePoint  on page 87
• FTP Transfer  on page 90
• SMTP  on page 93
• Email Applications  on page 96
• Text Editors  on page 98
• Still Image Client  on page 102
• Image Editors  on page 104
• PDF Applications  on page 107
• Send to Application  on page 110
• Scanning to Multiple Destinations  on page 113
• Scanning with Job Separation  on page 116
• Scanning with Optical Character Recognition (OCR)  on page 119
• OneTouch with Visioneer Acuity Technology  on page 132
• Hardware Properties on page 136 
						

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Based on the recommended full installation of 
the scanner driver and the Visioneer OneTouch 
software, OneTouch is your main scanning interface for using the scanner. 
The OneTouch Button Panel, that you see on the computer screen, shows the pre-set function for each 
button (such as  Email) and the icon of the destination (called the  Destination Application) where the 
images will be sent when scanning is finished.
The OneTouch button pane l shows which application 
the button is configured to send images to. 
						

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Default OneTouch Settings
When you installed the scanner, the software configured each OneTouch button with appropriate 
settings consisting of: a Destination Application, a Scan Configuration, and a File Format. The button 
names, such as Email or Copy, indicate the original 
factory settings for a button. You can change any of 
these settings. Please see  Changing the Button Settings  on page 52 for instructions.
For example, the Email button is set up to scan documents then immediately attach them to a new 
email message in your default email program. The em ail application will default to the email program 
specified in the internet options of Internet Explorer.
A folder icon for a button means that the button is  set up to archive the scanned item. The scanner 
sends the scanned image directly to a folder withou t opening the image first in a software application.
A question mark for a button means your computer  does not have the appropriate software or 
hardware for the initial factory settings. 
If the OneTouch OmniPage Module is not installed,  then the options for sending to word processing 
applications such as Microsoft Word will not be available. The OneTouch OmniPage module is installed 
automatically when you install Visioneer OneTouch from the installation disc.
Note:  The default page size in each configuration is  based on your computer’s Windows Measurement 
system selection of U.S. (Uni ted States) or Metric units.
• If U.S. is the selected measurement, the default page size in each profile will be based on the  United States standard paper sizes such as 8.5 x 11 inches.
• If Metric is the selected measur ement, the default page size in each profile is based on the ISO 
216 standard and the majority of the profiles will default to A4. 
						

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Scan from the OneTouch Button Panel
Scanning from the button panel on your computer’s sc
reen works like pressing a button on the scanner. 
The scanner scans the item, then sends the image to the Destination Application indicated by the 
button’s icon.
To scan from the OneTouch Button panel:
1. Load the documents into the scanner.
2. Click on the OneTouch icon in the Windows noti fication area (at the lower right corner of the 
screen.)
3. The OneTouch Button Panel opens.
4. Click the button you want to use to scan.
5. The scanner starts scanning and the image is sent to the selected destination for the OneTouch  button you are using to scan.
Features of the OneTouch Button Panel
The OneTouch panel is your on-screen set of contro ls for the scanner. From the panel you can access 
the hardware settings for your scan ner and configure the Scan button.
Click on the OneTouch icon to open the panel. 
OneTouch Icon
The Detail View The Hardware View
The Button View