Xerox Color 550 User Manual

							
                     Xerox Color 550/560 PrinterUser Guide231
Faxing
This chapter includes:
Fax Overview
Sending a Fax
Server Fax
Sending an Internet Fax
Faxing from Your Computer
Receiving Faxes
Selecting Fax Options
Adding Address Book Entries
Creating Fax Comments
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Fax Overview
Faxing is an optional printer feature providing several methods for faxi\
ng an original document.
Note:
Fax capability must be enabled by the system administrator before use. F\
or details, see the System 
Administrator Guide at www.xerox.com/
support.
Embedded Fax : Document is scanned and sent directly to a fax machine.
Server Fax : Document is scanned and sent over an Ethernet network to a fax server,\
 which then sends the 
fax to a fax machine.
Internet Fax : Document is scanned and emailed to a recipient.
Faxing from your Computer : Using the printer driver, the current print job is sent as a fax.
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                    Xerox Color 550/560 PrinterUser Guide233
Loading Original Documents
With the exception of Faxing from Your Computer, faxing tasks begin with\
 loading the original document in the 
printer. Use the document glass for single page jobs or for originals th\
at will not feed through the document feeder. 
Use the document feeder for multiple or single page jobs.
Document Glass
Lift the document feeder cover and place the original facedown, toward t\
he back-left corner of the document glass 
as shown.
Document Feeder
Insert originals faceup. Adjust the paper guides so they fit against the\
 originals.
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Sending a Fax
To send a fax using the printer’s Embedded Fax:
Load the original on the document glass or in the document feeder.
1.
On the control panel, press  Services Home.
2.
Touch  Fax.
3.
To manually enter the recipient fax number do one of the following:
4.
To use a number previously stored in the Address Book:
5.
Note:
Addresses must be entered in the Address Book to use the address book. F\
or details, see Adding Address 
Book Entries.
Note:
Chain Dial can be performed when viewing the list of individual addresse\
s in the Address Book. For details, 
see Using Chain Dial. Enter the fax number using the alphanumeric keypad, then touch Add.
Touch 
New Recipients , enter the number using the touch screen keyboard, touch  Add, then touch 
Close .
Touch  Address Book .
Touch List all public entries  or List all group entries  from the drop-down list.
Touch the arrows to scroll through the list.
Touch Add, then touch  Close.
Touch the desired address.
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Faxing
                     Xerox Color 550/560 PrinterUser Guide235
To include a cover page:
6.
Touch Cover Page , then touch  Print Cover Page .
To add a previously created comment, touch  Comments, then under either  Recipient’s Comment  or 
Sender’s Comment , touch an available comment, then touch  Save. For details, see Creating Fax 
Comments
Touch  Save.
Adjust fax options if required. For details, see Selecting Fax Options.
7.
Press the green  Start button. The printer scans the pages and transmits the document when all\
 pages have 
been scanned.
8.
Inserting Pauses in Fax Numbers
Some fax numbers require one or more pauses during the dialing sequence.\
To insert a pause in a fax number:
Using the alphanumeric keypad, begin entering the fax number.
1.
Press the  Dial Pause  button on the control panel to insert a pause, represented by a hyphen,\
 in the desired 
location.
2.
Continue entering the fax number.
3.
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Server Fax
When using the Server Fax, a document is scanned and sent to a fax serve\
r on the network. The fax server then sends
the fax over a telephone line to a fax machine.
Note:
The Server Fax service must be enabled before use, and a fax server must\
 be configured.
Note:
Server Fax cannot be used together with the Fax feature. When Server Fax\
 is in use, the touch screen Fax 
button activates Server Fax.
Note:
Server Fax cannot be used together with the Internet Fax feature. When S\
erver Fax is in use, the touch 
screen Internet Fax button does not appear.
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                    Xerox Color 550/560 PrinterUser Guide237
Sending a Server Fax
Load the original on the document glass or in the document feeder.
1.
On the control panel, touch  Services Home.
2.
Touch  Fax.
3.
Enter the number using the alphanumeric keypad, then touch  Add.
4.
Touch  New Recipients , enter the number using the touch screen keyboard, touch  Add, then touch  Close.
5.
To use a number previously stored in the Address Book:
6.
Adjust fax options if necessary. For details, see Selecting Fax Options.\
7.
Press the green  Start button. The printer scans the pages and transmits the fax document when\
 all pages 
have been scanned.
8. Touch 
Address Book .
Touch the arrows to scroll through the list.
Touch the desired address.
Touch Add, then touch  Close.
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Sending an Internet Fax
If an SMTP email server is connected to the network, a document can be s\
ent to an email address. This feature 
eliminates the need for a dedicated telephone line. When sending an Inte\
rnet Fax, the document is scanned and 
sent to an email address.
Note:
The Internet Fax service must be enabled before use, and an SMTP server \
must be configured. For details, 
see the System Administrator Guide at www.xerox.com/
support.

To send an Internet Fax:Place the original on the document glass or in the document feeder.
1.
On the printer touch screen, touch  Services Home, then touch Internet Fax .
2.
Touch  New Recipient .
3.
To enter the recipient’s email address do one of the following:
4.
Adjust fax options if necessary. For details, see Selecting Fax Options.\
5.
Press the green  Start button. The printer scans the pages and sends the document as an email \
attachment 
when all pages have been scanned.
6. Enter the address using the touch screen keyboard, then touch 
Add. Repeat for each recipient, then 
touch  Close.
Touch  Address Book , touch the desired address in the scrolling list, then touch  Add. When all 
recipients have been added, touch  Close.
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Faxing
                     Xerox Color 550/560 PrinterUser Guide239
Faxing from Your Computer
Note:
To fax from your computer, fax must be installed in the printer and enab\
led by the system administrator.
In your software application, click  File, then  Print.
1.
Select your printer from the list.
2.
Access the printer driver settings by selecting Properties or Preference\
s (Windows), or Xerox Features for 
Macintosh. The title of the button may vary depending on your applicatio\
n.
3.
Select printer features.
4.
Windows: Click the  Paper/Output tab.
Macintosh: Click  Copies and Pages , then click Xerox Features .
If desired, click the  Cover Sheet tab, choose an option, then click  OK.
8.
If desired, click the  Options tab, choose options, then click  OK.
9.
Click OK.
10.
Send the fax:
11.
Windows: Click  OK.
Macintosh: Click  Print.
Click the  Job Type  menu, then click  Fax.
5.
Click Add Recipients .
6.
Enter the recipient’s name and fax number. If desired, complete the a\
dditional information.
7.
For details, click the  Help button in the Fax window.
A document stored on your computer can be sent as a fax using the printe\
r driver.
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Receiving Faxes
The printer must be configured by the system administrator to receive an\
d print a fax using the Embedded Fax, 
Server Fax, and Internet Fax. For more information, see the System Admin\
istrator Guide at 
www.xerox.com/
support.
Selecting Fax Options
Setting 2-Sided Faxing
Touch 
Fax on the touch screen.
1.
Touch  2 Sided Scanning , then touch the desired option:  1 Sided, 2 Sided, 2 Sided, Rotate Side 2 .
2.
For more options, touch  2 Sided Scanning, then touch More:
3.
Touch 2 Sided  or 2 Sided, Rotate Side 2 .
Touch First Page 1 Sided .
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