Xerox 7142 User Manual

							
Job Assembly 
Xerox WorkCentre 7132 User Guide 81
• Chapter Start - Automatically splits each batch of originals into 
chapters, starting on a new page. 
Using the [Multiple-Up - New 
Page] option sets whether to print 
the first page in each stack of 
originals on a new page or on the same page as the previous original when the 
Multiple-Up feature is selected.
• Separators - Automatically splits  each batch of originals into 
chapters with a separator page 
between each chapter. Select 
[Separators], and specify the tray 
containing the blank page 
separators. Four presets, including the bypass tray, are available, depending on 
your machine configuration. For more information on the bypass tray, refer to  [Tray 
5 (Bypass)] Screen on page 53 .
Change Settings
Allows you to change the settings on the [Copy] screen before scanning the next 
section. Press the  button on the control panel to start scanning.
Cancel
Cancels the build job process.
Start
Starts scanning the next section.
Sample Set
This feature allows you to print one set of the job to check the output is correct, prior to 
printing the entire job. You can choose whether or not to print more sets after checking 
the print result.
1.Select [Sample Set] on the [Job 
Assembly] screen.
2.Select the required option.
3.Select [Save].
Off
Disables the feature.
On
Enables the feature. After copying one set, the job is suspended. Select [Start] to copy 
the remaining sets or [Stop] to stop the job.
NOTE:  Copies produced by [Sample Set] are counted towards the total copy count.
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Combine Original Sets
This feature allows you to divide lengthy originals into smaller groups that can be 
loaded into the document feeder in smaller quantities at a time.
1.Select [Combine Original Sets] 
on the [Job Assembly] screen.
2.Select the required option.
3.Select [Save].
Off
Disables the feature.
On
Enables the feature. Select [Next Original] on the screen to process the next group. 
Select [Last Original] when all documents have been scanned.
NOTE:  Use Build Job if you want to select different features for each group.
Delete Outside/Delete Inside
This feature allows you to delete everything  inside or outside a specified area. Up to 
three areas can be set.
1.Select [Delete Outside/Delete 
Inside] on the [Job Assembly] 
screen.
2.Select the required options.
3.Select [Save].
Off
Disables the feature.
Delete Outside
Deletes everything outside the  specified areas when copying.
Delete Inside
Deletes everything inside the specified areas when copying.
Area Settings
Allows you to select up to three areas from [Area 1] to [Area 3]. Displays the [Delete 
Outside/Delete Inside - Area ×], where × is the number 1 to 3.
Originals
Select the side from which to delete for 2 Sided originals.
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Job Assembly 
Xerox WorkCentre 7132 User Guide 83
• Both Sides - Deletes on both sides.
• Side 1 Only - Deletes from Side 1 only.
• Side 2 Only - Deletes from Side 2 only.
[Delete Outside/Delete Inside - Area ×] screen
Allows you to specify the area for the [Delete Outside/Delete Inside] feature. The area 
is defined by the rectangle formed between the points X1,Y1 and X2,Y2.
1.Select [Area ×] on the [Delete 
Outside/Delete Inside] screen.
2.Enter a value for each 
coordinate using the numeric 
keypad, and select [Next].
3.Select [Save].
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Xerox WorkCentre 7132 User Guide 85
4 Fax/Internet Fax
This chapter contains information on the fax screens and the fax features available. In 
addition to conventional fax features, the  machine offers you a Direct Fax feature and 
an Internet Fax feature. Direct Fax allows you  to transmit faxes directly from PC clients. 
Internet Fax allows you to send scanned images by e-mail over the Internet or intranet. 
For more information on Direct Fax, refer to Fax Driver Online Help on the PCL Print 
Driver CD-ROM. For more information on Internet Fax, refer to the System 
Administration Guide.
NOTE:  Some of the features described in this  chapter are optional, and may not apply 
to your machine configuration.
NOTE:  Internet Fax is enabled with the software key provided with the Fax Kit and 
Printer Kit.
NOTE:  When setting up Fax options, users in European countries and North 
American countries may be required to set the country code for the line. Specify the 
country referring to the following section.
Country Code for Fax Option
When setting up the Fax option, users in the following countries may be required to set 
the country code for the line.
CAUTION: Fax connection approval depends on the country.
USA Canada Brazil Mexixo Argentina
Chile UK Switzerland Norway Denmark
Ireland Austria Finland France Germany
Sweden Belgium Netherlands Italy Portugal
Greece Spain Russia Czech Republic Poland
Hungary Romania Ukraine former Yugoslavian republics
Slovakia Turkey Egypt UAE Saudi Arabia
South Africa India Iceland Luxembourg Bulgaria
Morocco Cyprus Peru
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86 Xerox WorkCentre 7132 User Guide
1.Press the  button on the control panel.
2.Enter the correct user ID using the numeric keypad on the control panel or the 
screen keyboard.
NOTE:  The default Key Operator ID is “11111”. If the Authentication feature is 
enabled, you may be also required to enter a password. The default password is “x-
admin”. To change the default user ID or password, refer to  System Administrator 
Settings on page 296 .
3.Select [System Settings] on the [System Administrator Menu] screen.
4.Select [System Settings] from the [System Settings] screen.
5.Select [Common Settings].
6.Select [Other Settings].
7.Scroll down to and select [Country].
8.Select the required country. After saving the settings, the machine reboots 
automatically.
NOTE:  This setting is only available with the  Fax option for the countries stated above.
Fax/Internet Fax Procedure
This section describes the basic procedure for sending faxes and Internet Faxes. 
Follow the steps below.
1. Load the Documents – page 86
2. Select the Features – page 87
3. Specify the Destination – page 88
4. Start the Fax/Internet Fax Job – page 89
5. Confirm the Fax/Internet Fax Job in the Job Status – page 89
Stop the Fax/Internet Fax Job – page 90
NOTE: If the Authentication feature is enabled, you may need an account number 
before using the machine. To get an account number or for more information, contact 
the Key Operator.
NOTE:  For information on using Direct Fax from  PC clients, refer to Fax Driver Online 
Help on the PCL Print Driver CD-ROM.
1. Load the Documents
The following steps explain how to load  documents using the document feeder. The 
document feeder can hold up to 50 sheets of plain paper (16-32 lb bond or 38-128 
g/m
2). When sending a fax, you can scan up to 297 mm (11.7 inches) in width and 600 
mm (23.5 inches) in length  (single-sided mode). You can al so use the document glass 
to send documents if required.
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Fax/Internet Fax Procedure 
Xerox WorkCentre 7132 User Guide 87
This machine is capable of scanning mixed size originals, using the document feeder. 
Align the documents against the inner corner of the document feeder; and enable the 
Mixed Size Originals  feature. For more information, refer to  Mixed Sized Originals on 
page 103 .
NOTE:  A paper jam may occur when custom sized originals are loaded in the 
document feeder, and the original size feature is set to [Auto Detect]. In this case, 
entering a custom paper size is recommended. For more information, refer to  Original 
Size on page 102 .
1.Load documents face up into the 
document feeder or face down 
on the document glass.
NOTE:  The long fax document scan feature has the following limitations.
• Only available when using the document feeder.
• Allows you to scan up to 600 mm (23.62 inches) in length.
• Not available in the double-sided mode.
NOTE:  In both single-sided and double-sided  modes, scanning a document at its 
original size or smaller is recommended . An enlarged image may be cut off during 
transmission.
NOTE:  When using the document glass, make sure that the touch screen is ready 
before placing the document on the document  glass. If you place the document on the 
document glass before the touch screen is r eady, the paper size may not be detected 
correctly.
2. Select the Features
The features available on the [Fax] and [Internet Fax] screens are those used most 
often.
NOTE:  Only those features relevant to the machine configuration will be available.
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1.Press the  button 
on the control panel.
2.Select [Fax] or [Internet Fax] on 
the touch screen to display the 
corresponding screen.
NOTE:  If the Authentication feature is enabled, you may be required to enter the user 
ID and password (if one is set up). If you need assistance, contact the Key Operator.
3.Press the  button once on the  control panel to cancel any previous 
selections.
4.Select the button for the feature required. If [More] is selected, select [Save] to 
confirm the selected feature or [Cancel] to return to the previous screen.
If necessary, press one of the tabs and conf igure the fax/Internet Fax settings. For 
information on the individual tabs, refer to the following.
Specifying Fax Destinations – page 90
Specifying Internet Fax Destinations – page 96
General Settings - Fax/Internet Fax – page 99
Layout Adjustment - Fax/Internet Fax – page 102
Transmission Options - Fax – page 104
Advanced Fax Features - Fax – page 111
Internet Fax Options - Internet Fax – page 114
3. Specify the Destination
The following explains how to specify a desti nation. The machine allows the following 
dialing methods (fax numbers or e-mail addresses).
For Fax:
• Using the numeric keypad on the control panel to enter a fax number directly
• Using the [Address Book] feature (refer to  Address Book on page 97)
• Using the [Keyboard] feature (refer to  Keyboard on page 97)
• Using the  button on the control panel (refer to  Speed Dial on page 91)
For Internet Fax:
 button
 button
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Fax/Internet Fax Procedure 
Xerox WorkCentre 7132 User Guide 89
• Using the [Address Book] feature (refer to Address Book on page 97)
• Using the [Keyboard] feature (refer to  Keyboard on page 97)
1.Enter the destination using any 
method from the above.
You can send a document to multiple 
destinations in a single operation. 
If you need to insert a pause in a fax number, for example when using a calling card, 
press the  button. When you di al manually,  is not required. 
You can simply wait for a voice prompt and proceed accordingly. For more information, 
refer to  Special Characters on page 93 .
4. Start the Fax/Internet Fax Job
1.Press the  button to send 
the documents.
You can select [Next Original] 
displayed on the touch panel during 
scanning to indicate there are more 
original documents to scan. This 
allows you to scan several 
documents and transmit the data 
together as a single job.
While your fax/Internet Fax is being proces sed, if the document feeder or document 
glass is ready, you can scan the next docum ent or program the next job. While the 
machine is warming up, you can also program the next job.
5. Confirm the Fax/Internet  Fax Job in the Job Status
1.Press the  button 
on the control panel to display 
the [Job Status] screen.
The queued fax/Internet Fax job will 
be displayed. If no job is displayed on 
the screen, it may have already been 
processed.
Untransmitted jobs are displayed on the [J ob Status] screen, and are printed in the 
[Transmission Report - Undelivered] report.
For more information, refer to  Current and Pending Jobs in the Job Status chapter on 
page 306.
 
button
 button
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Stop the Fax/Internet Fax Job
Follow the steps below to manually cancel an activated fax/Internet Fax job.
1.Select [Stop] on the touch 
screen or press the  
button on the control panel to 
suspend the fax job while the 
document is being scanned.
2.If required, press the  button on the control 
panel to display the [Job Status] 
screen. To exit the [Job Status] 
screen, press the  
button.
3.Press the  or  button on the control panel to delete the suspended 
fax/Internet Fax job still being scanned. To resume the job, select [Start] on the 
touch screen or the  button on the control panel.
NOTE:  Once the transmission starts, you can stop the job only by selecting [Stop] on 
the touch screen. You cannot resume the canceled job after the transmission starts.
Specifying Fax Destinations
This section describes how to specify destina tions using the features available on the 
[Fax] screen. For more information, refer to the following.
Address Book – page 97
Speed Dial – page 91
Keyboard – page 97
Cover Note – page 95
1.Press the  button 
on the control panel.
2.Select [Fax] on the touch 
screen. Select the [Fax] tab, if 
not displayed already.
NOTE:  You can specify destinations from any tab using the keypad on the control 
panel, , and [Next Recipient].
NOTE:  You can also specify a combined dest ination without pressing the [Next 
Recipient] button, using the keypad on the control panel, , and [Address 
Book].
 button
 button
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