Xerox 7142 User Manual

							
Specifying Fax Destinations 
Xerox WorkCentre 7132 User Guide 91
NOTE: You can remove an entry in the recipient list or view details about each 
recipient. Select the recipient on the touch screen to display a pop-up menu, and 
select the required option.
Address Book
This feature allows you to quickly look up,  and enter the destinations registered for 
speed dialing. The destinations in the [Addres s Book] are listed by the speed dial codes 
they are assigned. You can also look up a de stination by the index character (a letter 
or a number) assigned to the destination when registered for speed dialing. For 
information on how to register destinations for speed dialing, refer to  Address Book in 
the Setups chapter on page 290.
1.Select [Address Book] on the 
[Fax] screen.
2.Select the required destinations.
3.Select [Close].
Addresses
Lists all the fax number destinations regist ered for speed dialing. You can review the 
address list using the scroll buttons.
Letters
Locates a destination by the index letter  assigned to it. The following nine tabs are 
available: A-C, DEF, GHI, JKL, M-O, P-R, S-U, V-X, YZ.
0–9
Locates a destination by the index number assigned to it.
Group
Locates destinations regi stered in group codes.
Details
Displays the information stored in the address book for the selected entry.
Speed Dial
This feature allows you to select a destination quickly using the 3-digit code assigned 
to it. An asterisk (*) on the screen keypad or  the control panel can be used to specify 
multiple speed dial codes and a pound sign (#) to designate a group code.
Enter this data Results
123 Dials the destination assign ed to the speed dial code 123.
12* Dials the speed dial codes 120-129. The asterisk (*) represents all  numbers from 0 to 9.
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For information on how to register speed dial codes, refer to Address Book in the 
Setups chapter on page 290.
1.Press the  button.
2.Enter a 3-digit code.
NOTE:  If the 3-digit code entered is 
correct, the destination is displayed. 
If it is incorrect, you are prompted to 
re-enter a 3-digit code.
Keyboard
This feature allows you to enter text inform ation, such as special character codes and 
passwords.
1.Select [Keyboard] on the [Fax] 
screen.
2.Select the keys on the screen to 
enter the required information.
3.Select [Close].
Standard Characters
Displays number and letter keys on the screen.
More Characters
Displays symbol keys on the screen. For  information on using symbols as special 
characters in fax numbers, refer to  Special Characters on page 93.
Backspace
Deletes the last character entered.
Shift
Switches between uppercase and lowercase letters.
Tone (:)
Switches between pulse dialing and tone dialing.
*** Dials all speed dial codes registered in the machine.
#01 Dials the group code 01. A group code is a speed dial code that can  contain up to 20 destinations and begins with a pound sign (#). Up to 
50 group codes can be registered.
Enter this data Results
 
button
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Specifying Fax Destinations 
Xerox WorkCentre 7132 User Guide 93
Next Recipient
Sends the document to more than one destination. It allows you to add recipients for 
simultaneous transmission. The maximum number of destinations that you can 
designate at one time is 200.
Relay Broadcast
This feature allows you to send a document to a remote machine, which then sends the 
document to multiple destinations registered in the remote machine for speed dialing. 
This can reduce transmission cost  when the destinations are out of town or located in 
another country because you only need to  send the document to the broadcasting 
machine.
The remote machine that broadcasts your document to multiple destinations is referred 
to as a relay station. You can specify multiple  relay stations, or even ask the first station 
to relay your document to the secondary relay station, which then broadcasts the 
document to other destinations. 
The following methods are available for relay broadcasting.
Fax Signals
The machine provides a unique method only for Xerox machines that have the relay 
broadcasting feature. Before sending a docu ment, the remote machine that broadcasts 
your document needs to be registered as a re lay station in a speed dial code on your 
machine. For more information on registering relay stations for speed dialing, refer to 
Address Book in the Setups chapter on page 290.
DTMF
You can manually enter DTMF codes as part of a fax number to specify a relay station 
and destinations that also understand DTMF  codes. G3-compatible machines that 
allow manual sending can initiate relay broadcasting to the machine. For more 
information, refer to  Special Characters on page 93 .
F Code
Machines that support F Code and rela y broadcasting features allow relay 
broadcasting operations using F Code. For more information, refer to  F Code on 
page 109 .
Special Characters
You can enter special characters as part of  a fax number to perform many functions 
when dialing the number. Some characters ar e used only when auto dialing, such as 
“:”, “!”, “/”, “-”, and “=”. Depending  on the setup of the telephone and communication 
lines, some or all of the fo llowing characters can be used.
Character Function Description
- Dial pause (to 
pause while 
dialing) Inserts a pause in a fax number, for example when you are 
using a calling card. Press the 
 button more 
than once to enter a longer pause.
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DTMF Method - Examples
The DTMF method uses combinations of special characters to send documents. See 
the following examples.
• Remote Mailbox - Sends a document  to a mailbox on a remote machine.
• Polling - Retrieves a document stored in a mailbox on a remote machine.
/ Mask data (to 
protect 
confidential 
information) Select [/] before and after ente
ring confidential information 
to display as asterisks. This  character must be preceded 
with “!” to be effective.
\ Screen mask  Masks the mailbox passwo rd on the screen with asterisks 
(*). Select [
\] before and after entering a mailbox password.
: Pulse-to-tone 
switch Switches pulse dialing to tone
 dialing, for example when 
using an automat ed message recording system that 
requires tone signals.
’ Speed dial or 
group code Indicates a 3-digit speed dial or group code. Place this 
character before and after the code.
<  > Communication 
line switch Switches communication lines that include parameter data, 
where the parameter data include characters “0” to “9” or 
“,”. The parameter data must be placed between angle 
brackets (“”). If G3-3CH is installed, entering 
either , , or  prior to specifying the fax 
destination switches the communication lines.
= Dial tone 
detection Suspends dialing until a dial tone is detected.
S Password check 
(for remote 
machine 
identification) Use this character to verify 
that the correct number has 
been entered. The machine checks if the password you 
entered after “S” matches the fax number of the remote 
machine. If the match is confirmed the machine sends the 
document.
space Readability 
improvement Improves readability by insert
ing spaces in a telephone 
number, for example “1 234 5678” instead of “12345678”.
! Start DTMF code 
signaling Pauses regular fax dialing, and starts the DTMF (dual tone 
multi-frequency) method for sending documents to 
mailboxes on the remote machines.
$ Wait for DTMF 
confirmation Wait for a DTMF confirmation signal from the remote 
machine and proceed to the next step.
Telephone number of  remote machine !*$ Mailbox number of 
remote machine ##\ Mailbox password \##$
Character Function Description
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Specifying Fax Destinations 
Xerox WorkCentre 7132 User Guide 95
• Relay Broadcast - Sends a document to a relay station which in turn sends it to multiple destinations.
• Remote Relay Broadcast - Sends a document via multiple relay stations. The last  station broadcasts the document to the specified destinations.
Cover Note
This feature allows you to add a cover sheet  to the document containing the following 
information: destination name, sender name, fax number, quantity, time and date, and 
remarks.
1.Select [Cover Note] on the [Fax] 
screen.
2.Select the required option.
Off
Disables the feature.
On
Attaches a [Cover Note]. When you select th is option, [Comment] is displayed at the 
right side of the screen.
Comment
Displays the [Cover Note - Comment] screen where you can specify the [Recipient’s 
Comment] and [Sender’s Comment].
Telephone number of 
remote machine !*$ Mailbox number of 
remote machine **\ Mailbox password \##$
Telephone  number of 
remote machine !*$#\ Relay Send 
Number (RSN) of relay station \# Speed dial code 
for first 
destination # Speed dial code 
for second 
destination ##$
Telephone  number of  remote 
machine !*$#
\ Relay Send 
Number 
(RSN) of 
primary relay  station \# Speed dial 
code for 
secondary 
relay station # Speed dial 
code for first destination # Speed dial 
code for second 
destination ##$
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[Cover Note - Comment - Recipient’s Comment] Screen1.
Select [On] on the [Cover Note] 
screen.
2.Select [Comment].
3.Select [Recipient’s Comment].
4.Select [On] on the [Cover Note - 
Comment - Recipient’s Comment] screen.
5.Select a comment from the comment list using the scroll buttons.
6.Select [Save].
Comment
Allows you to select a comment from  the list of comments already registered.
For information on how to register comments, refer to  Comments in the Setups 
chapter on page 295.
[Cover Note - Comment -  Sender’s Comment] Screen
The procedures are the same as the [Cover Note - Comment - Recipient’s Comment] 
screen.
Specifying Internet Fax Destinations
This section describes how to specify destinati ons using the [Internet Fax] features to 
send scanned images as e-mail attachments. For more information, refer to the 
following.
Address Book – page 97
Keyboard – page 97
iFax Comment – page 98
1.Press the  button 
on the control panel.
2.Select [Internet Fax] on the 
touch screen. Select the 
[Internet Fax] tab, if not 
displayed already.
From
Displays the [Sender’s E-mail] screen with y our E-mail return address to be sent with 
your Internet Fax.
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Specifying Internet Fax Destinations 
Xerox WorkCentre 7132 User Guide 97
Address Book
This feature allows you to quickly look up and enter the destinations registered in the 
address book. You can also look up a destinati on by the index character (a letter or a 
number) assigned to the destination. For info rmation on how to register destinations, 
refer to  Address Book in the Setups chapter on page 290.
1.Select [Address Book] on the 
[Internet Fax] screen.
2.Select the required destination.
3.Select [Close].
Addresses
Lists all the E-mail address destinations regi stered for speed dialing. You can review 
the address list using the scroll buttons.
Letters
Locates a destination by the index letter  assigned to it. The following nine tabs are 
available: A-C, DEF, GHI, JKL, M-O, P-R, S-U, V-X, YZ.
0–9
Locates a destination by the index number assigned to it.
Details
Displays the information stored in the address book for the selected entry.
Keyboard
This feature allows you to enter text information for the e-mail address.
1.Select [Keyboard] on the 
[Internet Fax] screen.
2.Select the keys on the screen to 
enter the required information.
3.Select [Close].
Standard Characters
Displays number and letter keys on the screen.
More Characters
Displays symbol keys on the screen. For  information on using symbols as special 
characters in fax numbers, refer to  Special Characters on page 93.
Backspace
Deletes the last character entered.
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