Toshiba Strata Dk14, Dk40i, Dk424 Installation And Maintenance Manual

Hospitality Management Information System (HMIS)
Setup Utility
Strata DK I&M    5/9915-55
Invoice Statement Format
Using the Invoice Statement Format screen (see Figure 15-21), you can set up the billing statement 
given the guest upon check out in one of three different formats — standard, default and 
customized. (See Table 15-10 on Page 15-56 for screen field descriptions.)
Figure 15-21 Invoice Statement Format Screen
2993
Placement of 
Statement Items 
Overall Form 
Requirements
Placement of...

Hospitality Management Information System (HMIS)
Setup Utility
15-56Strata DK I&M    5/99
Standard Statement
When HMIS is installed, the Invoice Statement Format screen fields (see Figure 15-21 on Page 
15-55) default to “0.”
Without making any changes to the screen, the HMIS produces a billing statement (see Figure 
15-22) that covers all the basic hotel/motel charges and information: hotel name, address, date, 
guest name, billed services, room rates, credits and payments, etc.
This form is perfect for...

Hospitality Management Information System (HMIS)
Setup Utility
Strata DK I&M    5/9915-57
Figure 15-22 Standard Statement
 
TSD SUITES
9740 IRVINE BLVD.
IRVINE, CA 92713
PHONE: (714) 555-3700 FAX: (714) 555-6798
TUESDAY, JANUARY 21, 1998 3:40:44 PM
 
CUSTOMER ROOM NO. 107 EXTENSION NO: 107
HOWARD FELDMAN
REF: XYZ COMPANY, INC. 714-587-3701
30 MAIN STREET
ANYWHERE, CA 92714 USA
714-888-8979
CONFIRMATION NO: 778AGW124251
 CREDIT CARD NO:   0123456789 10/98
BASE RATE DESCRIPTION PER NIGHT # NIGHTS...

Hospitality Management Information System (HMIS)
Setup Utility
15-58Strata DK I&M    5/99
Default Statement
The Default Statement (see Figure 15-23) also includes all the standard items (e.g., guest name, 
room number, etc.), works from a set of preprogrammed defaults (shown below), and works with a 
common billing format. 
Figure 15-23 shows the Invoice Statement Format screen with the defaults 
loaded.
Figure 15-23 Invoice Statement Format Screen with Standard Defaults
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To change the invoice statement...

Hospitality Management Information System (HMIS)
Setup Utility
Strata DK I&M    5/9915-59
Figure 15-24 Default Statement with Test Pattern
Test
Pattern
3016 

Hospitality Management Information System (HMIS)
Setup Utility
15-60Strata DK I&M    5/99
Customized Statement
The Default Statement can be used as a starting point for customizing the billing statement to suit 
any preprinted forms or stationery.
Simply click Add Test Pattern on Current Session at the bottom of the Invoice Statement Format 
screen (see Figure 15-23) and print a sample bill (see Figure 15-23). The test pattern appears both 
vertically and horizontally on the printout and gives you the...

Hospitality Management Information System (HMIS)
Setup Utility
Strata DK I&M    5/9915-61
8. With the sample 
statement as a 
reference, enter a row 
and column for the 
items on the left-hand 
side of the screenItems consist of Hotel Name, Hotel Address, Arrival Date, 
Room Rate, etc.
NoteIf you did not check the Print Credit Card Number on 
Statement field on the Settings screen, the Credit Card 
Number field on this screen is not active.
...or click Off to stop 
the item from printing 
on the...

Hospitality Management Information System (HMIS)
Setup Utility
15-62Strata DK I&M    5/99
Template Captions
To further customize the billing statement, up to 14 captions can be entered into a Define Template 
Captions screen (see Figure 15-25) and added to the printout. The captions can be used to print any 
special note required on the statement. For example, an 800 number can be printed at the bottom of 
each page. Captions print in all caps on the statement and appear on each page.
Figure 15-25 Define...

Hospitality Management Information System (HMIS)
Maintenance
Strata DK I&M    5/9915-63
Maintenance
The maintenance procedures provided in this section are:
©Reinstall software
©Shut down HMIS SMDR and/or TTY servers
©Restart HMIS SMDR and/or TTY servers
NoteAll HMIS software comes pre-installed from the factory in the turnkey system. This 
procedure is included to assist you in reinstalling or upgrading software, when necessary.
Before You Begin
Reinstall/Upgrade Software
1. Run ScanDisk to 
verify...

Hospitality Management Information System (HMIS)
Maintenance
15-64Strata DK I&M    5/99
3. Type:
:\hmis\se
tup.exe 
Click OK.A pop-up box reads “Copying initialization files...”. When 
complete, HMIS Setup Welcome screen displays:
4. Click OK.  The main HMIS Setup screen displays:
5. Click the installation 
button.The HMIS setup begins.
When it finishes, a status screen displays for a few seconds:
Finally, a message displays on the screen stating that the 
installation is complete:
6. Click OK.
7....