Toshiba Strata Dk14, Dk40i, Dk424 Installation And Maintenance Manual

Hospitality Management Information System (HMIS)
Setup Utility
Strata DK I&M    5/9915-45
Master Room Setup Screen
This screen (see Figure 15-17) enables you to enter, modify, or delete a room record. Records 
consist of room number, extension, type, location, rates, amenities and comments. (See Table 15-7 
for screen field descriptions.)
Figure 15-17 Master Room Setup Screen
10. Click Exit to close the 
HMIS program, then 
restart the program.Important!Always exit the HMIS program after adding or...

Hospitality Management Information System (HMIS)
Setup Utility
15-46Strata DK I&M    5/99
Add a Room Record to the Database
Delete a Room Record from the Database
Room Amenities
(check boxes)Selections can be toggled ON/OFF by clicking the option’s button. The selections 
describe the amenities or status of the room: Suite, Cable TV, Movie Channel Box, 
No Smoking Restriction, Unavailable Due to Repairs, and More Than One Bed 
Available.
These options are displayed in the Restrict/Accommodate pop-up...

Hospitality Management Information System (HMIS)
Setup Utility
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Modify a Room Record in the Database
Employee Codes
The Employee Codes screen (see Figure 15-18) enables you to enter a three-digit employee ID 
code for all employees (see Table 15-8 for screen field descriptions). Standard staff categories 
listed on the screen are maid, janitor, clerk, medical, service/delivery, restaurant, management and 
other. The codes can be used for various productivity and tracking reports...

Hospitality Management Information System (HMIS)
Setup Utility
15-48Strata DK I&M    5/99
Add a Staff Member to the Database
Table 15-8 Employee Codes Screen Fields 
FieldDescription
Employee ID (3-digit)A unique three-digit ID (alphanumeric).
Important!Employee IDs assigned to maids must be numeric for the 
purpose of entering the code on the telephone’s dial pad.
HMIS Maid Service Activity Feature
This feature requires the maid to enter a code into the room telephone upon 
entering and leaving the room...

Hospitality Management Information System (HMIS)
Setup Utility
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Delete a Staff Member from the Database
Company Information
The information entered in the Company screen (see Figure 15-19) prints on the top of all billing 
statements when guests check-out unless designated on the “Invoice Statement Format Screen” on 
Page 15-55.
Figure 15-19 Company Information Screen
4. Enter the information 
in the screen fields.See “Employee Codes Screen Fields” on Page 15-48 for field...

Hospitality Management Information System (HMIS)
Setup Utility
15-50Strata DK I&M    5/99
Add Company Information to the Database
HMIS Settings
The Settings screen (see Figure 15-20) contains the settings for the many items that are required to 
do business. Some of these items are: phone call rates (e.g., long distance, local, etc.); the 
reservation block size; voice mail/DND port designations; local, state, and additional taxes; and 
auto-wakeup settings. (See Ta b l e  1 5 - 9 for screen field...

Hospitality Management Information System (HMIS)
Setup Utility
Strata DK I&M    5/9915-51
Table 15-9 Settings Screen Fields 
FieldDescription
Long Distance Call RatesInitiation – Initial cost for making the call.
Min. – Cost per minute.
After __ Sec. – The grace period before billing of a call, setup time or the ring 
before answer time.
International Call RatesInitiation – Defines initial cost for making the call.
Min. – Defines cost per minute.
After __ Sec. – Defines the grace period before billing of...

Hospitality Management Information System (HMIS)
Setup Utility
15-52Strata DK I&M    5/99
Additional TaxesAdditional taxes that may be required. Click User Defined Tax Rules to display a 
pop-up box to add/change or delete the listed taxes. 
If additional taxes are entered, the standard invoice statement can no longer be 
used. You must format the default statement (see “Default Statement” on Page 
15-58).
The pop-up box fields are:
Enable – Selects the tax for inclusion on the guest bills.
Tax...

Hospitality Management Information System (HMIS)
Setup Utility
Strata DK I&M    5/9915-53
Enter, Change, Delete Settings
Important!After changing or deleting any settings, the HMIS PC must be restarted before the 
changes or deletions take effect.
Add Applicable Additional Taxes1. From the Main 
screen, click Setup.
2. Click Settings. The Settings screen displays (see Figure 15-20).
3. Enter/delete the 
information in the 
screen fields.See “Settings Screen Fields” on Page 15-51.
4. Click Save. Your...

Hospitality Management Information System (HMIS)
Setup Utility
15-54Strata DK I&M    5/99
Modify the Reservation Block Index8. If the tax is to be 
added daily to the 
room charges, select 
(check) Repeat Daily.
9. Repeat Substeps 4~8 
for any other taxes.
10. Click OK.
1. From the Main 
screen, click Setup.
2. Click Settings. The Settings screen displays (see Figure 15-20).
3. Click Modify Block 
Index button (upper-
right corner of 
Settings screen). 
4. After reading the 
caution in the dialog 
box,...