Telrad Digital Avanti 3025 Telephone Set User Guide

							Avanti 3025 telephone set 35
announces how many messages have been success-
fully recovered, and you may listen to them by selectin
g 
the OTHER MESSAGES option from the MAILBOX 
MENU.
NOTE
If the undelete messa
ges option does not appear 
in the menu, this is because there are no deleted 
messa
ges in your mailbox that are capable of 
bein
g restored.
REPLYING TO A MESSAGE
You can immediately reply to a messa
ge as soon as you 
finish listenin
g to it. 
To reply to a message you have just listened to
1. From the LISTEN Menu, press 
{REPLY} or [4]
; you 
hear a recorded announcement: 
<
Mailbox greeting>. Please state your message clearly, 
then dial pound
 [#]
.
Then you hear a tone.
NOTE
If the person who left the messa
ge did so from out-
side the system -- for example, your boss called 
from home to leave you a messa
ge -- you hear a 
recorded announcement:
This message arrived from an outside caller -- 
Please enter mailbox number
.
(If you do not know the mailbox number, you can-
not reply to the messa
ge. Dial [#]
, and the system 
continues playin
g your other messages.)
2. State your reply to the messa
ge clearly. While you are 
recordin
g the {ADD TIME} and {END OF MSG} soft-
keys appear. You can add recordin
g time by pressing 
the 
{ADD TIME} softkey.
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							36 Avanti 3025 telephone set
3. Press {END OF MSG} or [#]
; 
you receive the END OF RECORD Menu:
4. Press 
{SAVE MSG} or 
; the message is sent and you 
return to the LISTEN Menu.
COPYING OR TRANSFERRING A MESSAGE 
TO ANOTHER MAILBOX
You can copy or transfer a messa
ge someone sent you 
into another mailbox or mailbox 
group. If you copy it, a 
copy remains in your mailbox. If you transfer the messa
ge, 
it is sent to another mailbox or mailbox 
group and erased 
from your mailbox.
To copy or transfer a messa
ge, you must first be listening 
to it.
To review your recorded message


{PLAYBACK}[1]
To confirm and save this
 
message in the system{SAVE MSG}[2]
To erase this message
[3]
To add to this message{ADD TO MSG}[4]
To erase this message    

and record a new one
{RERECORD}[5]
To confirm and save this message 
with options{SAVE OPTIO}[6]
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							Avanti 3025 telephone set 37
1. When you hear a message you want to copy or trans-
fer, press
 {COPY/SEND} or [5]
; 
you receive the COPY/SEND Menu: 
2.  Press
 {COPY MSG} or [1]
 and the mailbox number, or 
{TRANSF MSG} or [2]
 and the mailbox number, to 
copy or transfer the messa
ge to a single mailbox. Simi-
larly, to copy or transfer messa
ges to mailbox groups, 
dial [3]
 or [4] 
and enter the 
group number. 
The ANNOTATION Menu is now displayed:
3. If you want to attach an annotation, see the next sec-
tion, 
Message Annotation -- Adding your own com-
ments.
4. Press {SKIP} or [2]
; IMAGEN
 informs you that the mes-
sa
ge has been copied or sent to the appropriate mail-
box or mailbox 
group;
or
Press 
{CANCEL} or [3]
 if you want to abort the send/
copy procedure;
To keep this message and send a copy 
to another mailbox{COPY MSG}[1]
To transfer this message to another 
mailbox{TRANSF MSG}[2]
To keep this message and send copies 
to group members{COPY TO GP}[3]
To transfer this message to group 
members{TRNS TO GP}[4]
To carbon copy{CARBON CPY}[5]
To carbon send[6]
To record an annotation message{ANNOTATION}[1]
To send or copy the message now{SKIP}[2]
To abort this operation{CANCEL][3]
For further options{SET OPTION}[4]
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							38 Avanti 3025 telephone set
or
Press 
{SET OPTION} or [4] 
if you want to tag your 
messa
ge prior to sending; you receive the SEND/
COPY OPTIONS Menu:
Select the attribute you want to attach to the messa
ge 
by pressin
g the corresponding number or softkey; you 
can attach any or all of the attributes in this fashion. 
Select [2]
 from the previous menu to complete the 
send/copy procedure.
CARBON COPYING OR CARBON SENDING A MES-
SAGE TO ANOTHER MAILBOX
You can carbon copy or carbon send a messa
ge someone 
sent you into a specific mailbox 
group - a group you define 
for the particular messa
ge. If you carbon copy it, a copy 
remains in your mailbox. If you carbon send the messa
ge, 
it is sent to the mailbox 
group and erased from your mail-
box.
To tag the message as urgent{URGENT}[1]
To tag the message as confidential{CONFIDENTL}[2]
To tag the message for confirmation{CONFIRM}[3]
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							Avanti 3025 telephone set 39
To carbon copy or carbon send a message, you must first 
be listenin
g to it.
1. When you hear a messa
ge you want to carbon copy or 
carbon send, press
 {COPY/SEND} or [5]
; 
you receive the COPY/SEND Menu: 
2.  Press [5]
 or [6]
.
You hear a messa
ge:
“Please enter mailbox number.
For Dial By Name, dial pound.
Dial pound twice to complete the list.”
3.  Enter the number of the first mailbox to which you want 
to carbon copy or carbon send the messa
ge, or
Dial [#]
 for Dial By Name, and enter up to the first six 
characters of the name. See Dial By Name in the sec-
tion Dialin
g Assistance For Outside Callers for instruc-
tions on how to use Dial By Name.
You hear the Confirmation menu:
To keep this message and send a copy 
to another mailbox{COPY MSG}[1]
To transfer this message to another 
mailbox{TRANSF MSG}[2]
To keep this message and send copies 
to group members{COPY TO GP}[3]
To transfer this message to group 
members{TRNS TO GP}[4]
To carbon copy{CARBON CPY}[5]
To carbon send[6]
To confirm the mailbox{CONFIRM MB}[1]
To skip the mailbox{SKIP MB}[2]
To proceed with the operation{PROCEED OP}[3]
To cancel the operation{CANCEL OP][*]
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							40 Avanti 3025 telephone set
4. Repeat step 3 for each mailbox to which you want to 
carbon copy or carbon send the messa
ge.
5. When the list is completed, dial [#] 
twice. Proceed as 
for sendin
g a message to a group of mailboxes.
MESSAGE ANNOTATION -- 
ADDING YOUR OWN COMMENTS
You may want to add your own comments to a messa
ge 
that you are copyin
g or transferring to someone elses 
mailbox. When you add comments, the person to whom 
you pass on the messa
ge first hears your comments, and 
then the messa
ge.
Once you have added comments to the messa
ge, they 
behave as part of the messa
ge. If someone listens to or 
deletes the messa
ge, she also listens to or deletes the 
annotation.
The rewind and fast forward features, however, function 
separately for the annotation and the messa
ge.
You may add more than one annotation to any sin
gle mes-
sa
ge (i.e. you can send the same message with different 
annotations to other mailboxes); and you can chan
ge a 
messa
ge annotation by rerecording it.
If you have activated the header option, and you listen to a 
messa
ge that has an annotation attached to it, the header 
contains the time ta
g of the message itself, not of the anno-
tation. First you hear the header, then the annotation, then 
the messa
ge.
To attach an annotation
After makin
g your desired selection from the COPY/SEND 
Menu, you receive the ANNOTATION Menu:
To record an annotation message{ANNOTATION}[1]
To send or copy the message now{SKIP}[2]
To abort this operation{CANCEL][3]
For further options{SET OPTION}[4]
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							Avanti 3025 telephone set 41
NOTE
Just as you can record an annotation for a mes-
sa
ge to a single mailbox, so you can add an anno-
tation to a 
group message. However, you cannot 
add more than one annotation to a 
group mes-
sa
ge.
If you han
g up while located in the ANNOTATION 
Menu, your messa
ge nonetheless will be trans-
ferred or copied. To abort a ‘send’ or ‘copy’ opera-
tion, dial [3]
 to exit the ANNOTATION Menu, and 
then [
*]
 to exit the COPY/SEND Menu.
1. Dial [1]
. 
You hear a recorded announcement: 
Please state your 
message clearly. Then, dial pound 
(#
).
2. Record your annotation, then press
 {END MSG} or [#]
; 
you receive the END OF RECORD Menu:
3. Press 
{SAVE MSG} or [2]
, or hang up without pressing 
any button. 
The messa
ge together with your annotation is copied or 
sent to the appropriate mailbox or mailbox 
group.
To review your recorded message


{PLAYBACK}[1]
To confirm and save this    

message in the system
{SAVE MSG}[2]
To erase this message 
{ERASE MSG}[3]
To add to this message{ADD TO MSG}[4]
To erase this message  

and record a new one
{RERECORD}[5]
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							42 Avanti 3025 telephone set
To delete an annotation from a message
• After recordin
g the annotation, before saving it, press 
{ERASE MSG} or [3]
 in the END OF RECORD Menu.
To change the annotation of a message
1. Press 
{COPY/SEND} or [5]
 while listening to either the 
annotation or the messa
ge itself;
you are transferred to the COPY/SEND menu.
2.  Press any one of the followin
g:
•
{COPY MSG} or [1]
 and the mailbox number;
•
{TRANSF MSG} or [2]
 and the mailbox number;
•
{COPY TO GP} or [3]
 and the group number;
•
{TRANSFER TO GP} or [4] 
and the group number.
The ANNOTATION Menu is now displayed.
3. Dial [1]
 to record a new annotation, then save the mes-
sa
ge.
Every user to whom you have sent the messa
ge will 
now hear the updated annotation.
NOTE
If after havin
g recorded a new annotation, you do 
not save it or subsequently delete it, the messa
ge 
will be heard as if no annotation was ever 
recorded.
Additional menu operations
The followin
g commands are also available when operat-
in
g the ANNOTATION Menu:
• Dial [0]
 to repeat the ANNOTATION Menu options;
• Dial [
*]
 to return to the COPY/SEND Menu;
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							Avanti 3025 telephone set 43
CALLER IDENTIFICATION (CID) 
LIST, DISPLAY AND DIAL
REVIEWING CID CALLS LISTED ON YOUR DISPLAY
Lists of answered and unanswered incomin
g outside calls 
-- supported by the Central Office for caller identification 
service -- can be viewed on the display of an Executive 
telephone set with expanded display. The user can to
ggle 
between a display of caller’s names and caller’s numbers. 
If authorized to enter the mailbox of another extension, the 
user can also view that extension’s list of incomin
g outside 
calls. Any of the callers whose calls are displayed can be 
called back, simply by selectin
g the respective call from the 
display.
A maximum of 100 caller identification call records can be 
saved by each user.
If the Caller Identification list, display and dial 
feature 
option is installed in your DIGITAL system, your display 
shows a 
{CID LIST} softkey in idle state.
Accessing the CID list summary
When you press 
{CID LIST}, a list appears on the display 
includin
g:
• the name and extension number of the telephone set 
user;
• the number of ’unanswered calls’;
• the number of ’answered calls’;
• the combined number of ’all calls’;
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							44 Avanti 3025 telephone set
• the current ‘display mode’ -- either ’name’ or ‘number’;
with a softkey -- to the ri
ght and to the left -- alongside each 
of the last four elements.
Changing the desired display mode of your CID list
Each time you press the ri
ght or left {DISPLAY MODE} 
softkey -- in the display screen above -- the display mode 
will to
ggle, from ’name’ to ’number’, or from ’number’ to 
’name’.
Selecting a five row CID list of not answered calls
If you press the ri
ght or left {NOT ANSWERED} softkey on 
your CID list summary display -- in the ’name’ display 
mode, as shown above -- a list of up to five rows of unan-
swered calls appears on the display -- as shown in the 
example below:
a. The title line -- at the top of the display -- shows:
• the type of calls listed -- ’not answered’;
CALLER ID LIST
NOT ANSWERED  -  23
ANSWERED  -  37
ALL CALLS  -  60
DISPLAY MODE  - NUMBER For: BOB KEYMAN                   Ext.227
NOT ANSWERED -10                 P-20
07/19    17:55    BARBARA SMITH DATE   TIME        CALLER NAME
07/18    18:50    EDWARD BROWN
07/18    18:43    STEPHEN DOLE
 07/18    18:36     516/555-5555              
 07/18    18:27     800/666-6666  
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