Sony Peg N760c Clie Handheld Instructions Manual
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Chapter2Using basic applications81 Managing expenses (Expense) Entering receipt details for an Expense item You can add details to an Expense item in the Receipt Details screen. 1On the Expense screen, tap the Expense item to which you want to assign details. 2Tap Details. The Receipt Details dialog box appears. 3Change the Receipt Details settings. You can choose any of the following options: •Category: Specify the category of the Expense item. The Expense has two sample categories named “New York” and “Paris” which may be used to sort Expense items by the destination of the business trip. To rename an existing category or add a new category, tap the arrow V and choose a category from the Edit Categories drop-down list box. •Type: Tap the arrow V and select an Expense type from the drop- down list box. •Payment: Tap the arrow V and select a payment method from the drop-down list box. •Currency: Tap the arrow V and select the currency in which you made the payment. Expense can show a maximum of four currencies. You can also change the currencies to be displayed. •Vendor: Enter the name of the vendor associated with Expense. •City: Enter the name of the payee (normally a company name) and the name of the city where the company is located. For example, you may specify “Rose Cafe” as the payee of a business lunch charge and “Tokyo” as the location. Continued on next page
Chapter2Using basic applications82 Managing expenses (Expense) •Attendees: Expense opens the Attendees screen which looks like a memo screen of Memo Pad. In this screen, you can enter the names of attendees and purposes of expenditures. To display the address information in Address Book, tap Address Lookup. 4Tap OK. Creating/printing an Expense report By performing a HotSync® operation to transfer your latest Expense data to your computer, the Palm™ Desktop for CLIÉ software makes it easy to view your Expense data in a Microsoft Excel spreadsheet. You can also print the Expense report from a printer connected to your computer. 1Perform a HotSync operation to transfer the Expense data from your CLIÉ handheld to your computer. 2Click Expense in the Palm Desktop for CLIÉ software. Microsoft Excel opens, and the Expense Report dialog box appears. Note If you launch Expense from the Start menu instead of the Palm Desktop for CLIÉ software, you must first choose your handheld user name. 3Click the expense category that you want. If you want to define an end date for the expense report, enter the date in the End Date box. Tips • You can press Ctrl+click to select multiple categories. To print the expenses associated with all of your Expense categories, select All in the Categories group. • If you do not specify an end date, all the expense entries for the selected categories (up to the date of the last HotSync operation) appear. Continued on next page
Chapter2Using basic applications83 Managing expenses (Expense) 4Click one of the following: •Print: The expense report is displayed in the Print Preview window. Click Print in the Microsoft Excel window to print your expense report. •Create: Your expense data is displayed in Microsoft Excel spreadsheet form. You can enter information, make formatting changes, and save and print the file in the normal manner. Using expense report templates Palm Desktop for CLIÉ software includes several expense report templates. When you use one of these templates, you can edit your expense data in Microsoft Excel. To view your expense data using a Microsoft Excel template, click Options after creating an expense report. Click the templates menu, then select an expense template. Then, click OK. Tip The templates have the extension .xlt and are stored in the Template folder in the “C:\Program Files\Sony Handheld” directory on your computer. To see what a template looks like before you use it, open the template in Microsoft Excel. Customizing the Currency list You can change the currencies and symbols that appear for currencies to be used in Expense. To change the currency list 1On the Expense screen, tap the Expense item whose currency type you want to change. 2Tap Details. The Receipt Details dialog box appears. Continued on next page
Chapter2Using basic applications84 Managing expenses (Expense) 3 Tap the arrow V next to Currency and then tap Edit currencies from the drop-down list. The Select Currencies dialog box appears. 4Tap the arrow V for each Currency and then tap the country whose currency you want to display in the Currency list. 5Tap OK to close the Select Currencies dialog box. 6Tap OK. To change your default currency You can change the currency displayed as the default in the Currency list. 1On the Expense screen, tap the Menu icon. The menu is displayed. 2Tap Options and then Preferences. The Preferences dialog box appears. 3Tap the arrow V next to Default Currency and then tap the currency symbol you want to appear in Expense. 4Tap OK.
Chapter2Using basic applications85 Managing expenses (Expense) To create a new currency symbol If the currency you want to use is not included in the Currency list, you can create your own custom country and currency symbol. 1On the Expense screen, tap the Menu icon. The menu is displayed. 2Tap Options and then Custom Currencies. The Custom Currencies dialog box appears. 3Tap one of the four country boxes. The Currency Properties dialog box appears. 4Enter the name of the country and a currency symbol, and then tap OK. Tips •To use a newly defined currency symbol as a standard currency symbol, it is necessary to select the target currency symbol in advance in the Preferences option. •To use a currency symbol only for a specific Expense item, select the currency symbol in the Receipt Details dialog box of that Expense item.
Chapter2Using basic applications86 Managing expenses (Expense) Using the Expense menus This section explains the menu commands specific to Expense. For the Edit menu, see “Using the Edit menu” on page 108. Record menus Delete ItemDeletes the current Expense item. The Delete Expense dialog box appears. Note By default, the items that you delete will be saved in Palm Desktop for CLIÉ software on your computer at the next HotSync operation. To delete the items completely, deselect the check box ( ) for “Save archive copy on PC” in the Delete Expense dialog box. PurgeAllows you to delete any category that is no longer used from the Expense category set. Run this command to save memory if you find too many Expense items in your CLIÉ handheld. Options menus Preferences•Use automatic fill: Lets you select an Expense type by writing the first letter of an Expense type in the Graffiti writing area. For example, if you write the letter “T,” it enters the “Taxi” Expense type. Writing “T” and then “E” enters “Telephone” which is the first Expense type beginning with the letters “TE.” •Default Currency: Specifies the currency to be displayed as the default currency. Custom CurrenciesYou can create and add a new currency if you cannot find the currency you want to use in Expense. About ExpenseShows the version information for Expense.
Chapter2Using basic applications87 Using Calculator (Calc) Calculating with Calculator 1Do either of the following to start the Calculator: •Tap the Calculator icon. •Rotate the Jog Dial™ navigator to select Calc and then press the Jog Dial navigator. •Tap the Calc icon on the Application Launcher screen. The Calculator screen appears. 2Perform calculations using Calculator. To use Calculator, tap the numbers and symbol icons on the screen with the stylus.
Chapter2Using basic applications88 Using Calculator (Calc) Using the Calculator buttons Calculator has several buttons to help you perform calculations. CEClears the last number you entered. Use this button if you make a mistake while entering a number in the middle of a calculation. This button enables you to re- enter the number without starting the calculation over. CClears the entire calculation and enables you to begin a new calculation. +/–Toggles the current number between a negative and positive value. If you want to enter a negative number, enter the number first and then press the +/– button. M+Places the current number in memory. Each new number you enter with the M+ button is added to the total stored in memory. The number that you add can be either a calculated value or any number you enter by pressing the number buttons. Pressing this button has no effect on the current calculation (or series of calculations); it merely places the value into memory until it is recalled. MRRecalls the stored value from memory and inserts it in the current calculation. MCClears any value that is stored in the Calculator memory. Calculates the square root of the entered number. Tap the button after entering the number. Using the Calculator menus Copy, PasteCopies a number from Calculator and pastes it into another application. Similarly, you can also paste numeric values you copied from another application such as Expense into Calculator. Recent CalculationsYou can review the last series of calculations. About CalculatorShows the version information for Calculator.
Chapter2Using basic applications89 Performing common tasks This section explains how to perform tasks that you can do in most or all of the basic applications. Using the Application Launcher This section explains how to switch between applications, how to change application settings so they are customized to your work methods, and how to categorize applications so you view them in related groups. 1To open the Application Launcher screen, tap the Home icon. Tip In addition to providing a way for you to open applications, the Application Launcher screen displays the current time, battery level, and application category. Selecting applications To open an application, choose from the following options: •Tap the icon of the application you want to open. If you have many applications installed on your CLIÉ handheld, tap the scroll bar to see all the available applications. •Rotate the Jog Dial ™ navigator to select the application. Push the Jog Dial navigator to launch the selected application. •Press an application button , , , or on the front panel to display the selected application immediately.
Chapter2Using basic applications90 Performing common tasks To open applications in the Memory Stick media To open an application in the Memory Stick media from the Application Launcher screen, tap the arrow V in the upper-right corner of the Application Launcher screen and select Card (or a category with the Card icon). Then, tap the icon of the application you want to open. The Card icon is displayed only when a Memory Stick media is inserted in the CLIÉ handheld. Note There are some restrictions when opening an application copied (not installed using MS Gate) onto the CLIÉ handheld from the Memory Stick media. For details, see page 163. Categorizing applications The category feature enables you to manage the number of application icons that appear in the Application Launcher screen. You can assign an application to a category and then display a single category or all your applications. To categorize an application 1Tap the Home icon. 2Tap the Menu icon. 3Tap Category from the App menu. The Category screen appears. Continued on next page