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Sony Peg N760c Clie Handheld Instructions Manual

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    							Chapter2Using basic applications81
     Managing expenses (Expense)
    Entering receipt details for an Expense item
    You can add details to an Expense item in the Receipt Details screen.
    1On the Expense screen, tap the Expense item to which you
    want to assign details.
    2Tap Details.
    The Receipt Details dialog box appears.
    3Change the Receipt Details settings.
    You can choose any of the following options:
    •Category: Specify the category of the Expense item. The Expense has
    two sample categories named “New York” and “Paris” which may be
    used to sort Expense items by the destination of the business trip. To
    rename an existing category or add a new category, tap the arrow V
    and choose a category from the Edit Categories drop-down list box.
    •Type: Tap the arrow V and select an Expense type from the drop-
    down list box.
    •Payment: Tap the arrow V and select a payment method from the
    drop-down list box.
    •Currency: Tap the arrow V and select the currency in which you made
    the payment. Expense can show a maximum of four currencies. You
    can also change the currencies to be displayed.
    •Vendor: Enter the name of the vendor associated with Expense.
    •City: Enter the name of the payee (normally a company name) and the
    name of the city where the company is located. For example, you may
    specify “Rose Cafe” as the payee of a business lunch charge and
    “Tokyo” as the location.
    Continued on next page 
    						
    							Chapter2Using basic applications82
     Managing expenses (Expense)
    •Attendees: Expense opens the Attendees screen which looks like a
    memo screen of Memo Pad. In this screen, you can enter the names of
    attendees and purposes of expenditures. To display the address
    information in Address Book, tap Address Lookup.
    4Tap OK.
    Creating/printing an Expense report
    By performing a HotSync® operation to transfer your latest Expense data to
    your computer, the Palm™ Desktop for CLIÉ software makes it easy to view
    your Expense data in a Microsoft Excel spreadsheet. You can also print the
    Expense report from a printer connected to your computer.
    1Perform a HotSync operation to transfer the Expense data
    from your CLIÉ handheld to your computer.
    2Click Expense in the Palm Desktop for CLIÉ software.
    Microsoft Excel opens, and the Expense Report dialog box appears.
    Note
    If you launch Expense from the Start menu instead of the Palm Desktop for CLIÉ
    software, you must first choose your handheld user name.
    3Click the expense category that you want. If you want to
    define an end date for the expense report, enter the date in
    the End Date box.
    Tips
    • You can press Ctrl+click to select multiple categories. To print the expenses
    associated with all of your Expense categories, select All in the Categories group.
    • If you do not specify an end date, all the expense entries for the selected
    categories (up to the date of the last HotSync operation) appear.
    Continued on next page 
    						
    							Chapter2Using basic applications83
     Managing expenses (Expense)
    4Click one of the following:
    •Print: The expense report is displayed in the Print Preview window.
    Click Print in the Microsoft Excel window to print your expense
    report.
    •Create: Your expense data is displayed in Microsoft Excel
    spreadsheet form. You can enter information, make formatting
    changes, and save and print the file in the normal manner.
    Using expense report templates
    Palm Desktop for CLIÉ software includes several expense report templates.
    When you use one of these templates, you can edit your expense data in
    Microsoft Excel.
    To view your expense data using a Microsoft Excel template, click Options
    after creating an expense report. Click the templates menu, then select an
    expense template. Then, click OK.
    Tip
    The templates have the extension .xlt and are stored in the Template folder in the
    “C:\Program Files\Sony Handheld” directory on your computer. To see what a
    template looks like before you use it, open the template in Microsoft Excel.
    Customizing the Currency list
    You can change the currencies and symbols that appear for currencies to be
    used in Expense.
    To change the currency list
    1On the Expense screen, tap the Expense item whose currency
    type you want to change.
    2Tap Details.
    The Receipt Details dialog box appears.
    Continued on next page 
    						
    							Chapter2Using basic applications84
     Managing expenses (Expense)
    3
    Tap the arrow V next to Currency and then tap Edit currencies
    from the drop-down list.
    The Select Currencies dialog box appears.
    4Tap the arrow V for each Currency and then tap the country
    whose currency you want to display in the Currency list.
    5Tap OK to close the Select Currencies dialog box.
    6Tap OK.
    To change your default currency
    You can change the currency displayed as the default in the Currency list.
    1On the Expense screen, tap the Menu  icon.
    The menu is displayed.
    2Tap Options and then Preferences.
    The Preferences dialog box appears.
    3Tap the arrow V next to Default Currency and then tap the
    currency symbol you want to appear in Expense.
    4Tap OK. 
    						
    							Chapter2Using basic applications85
     Managing expenses (Expense)
    To create a new currency symbol 
    If the currency you want to use is not included in the Currency list, you can
    create your own custom country and currency symbol.
    1On the Expense screen, tap the Menu  icon.
    The menu is displayed.
    2Tap Options and then Custom Currencies.
    The Custom Currencies dialog box appears.
    3Tap one of the four country boxes.
    The Currency Properties dialog box appears.
    4Enter the name of the country and a currency symbol, and then
    tap OK.
    Tips
    •To use a newly defined currency symbol as a standard currency symbol, it is
    necessary to select the target currency symbol in advance in the Preferences option.
    •To use a currency symbol only for a specific Expense item, select the currency symbol
    in the Receipt Details dialog box of that Expense item. 
    						
    							Chapter2Using basic applications86
     Managing expenses (Expense)
    Using the Expense menus
    This section explains the menu commands specific to Expense. For the Edit
    menu, see “Using the Edit menu” on page 108.
    Record menus
    Delete ItemDeletes the current Expense item. The Delete Expense
    dialog box appears.
    Note
    By default, the items that you delete will be saved in
    Palm Desktop for CLIÉ software on your computer at the
    next HotSync operation. To delete the items completely,
    deselect the check box (
    ) for “Save archive copy on
    PC” in the Delete Expense dialog box.
    PurgeAllows you to delete any category that is no longer used
    from the Expense category set. Run this command to
    save memory if you find too many Expense items in your
    CLIÉ handheld.
    Options menus
    Preferences•Use automatic fill: Lets you select an Expense type by
    writing the first letter of an Expense type in the Graffiti
    writing area. For example, if you write the letter “T,” it
    enters the “Taxi” Expense type. Writing “T” and then
    “E” enters “Telephone” which is the first Expense type
    beginning with the letters “TE.”
    •Default Currency: Specifies the currency to be
    displayed as the default currency.
    Custom CurrenciesYou can create and add a new currency if you cannot
    find the currency you want to use in Expense.
    About ExpenseShows the version information for Expense. 
    						
    							Chapter2Using basic applications87
     Using Calculator (Calc)
    Calculating with Calculator
    1Do either of the following to start the Calculator:
    •Tap the Calculator  icon.
    •Rotate the Jog Dial™ navigator to select Calc and then press
    the Jog Dial navigator.
    •Tap the Calc 
     icon on the Application Launcher screen.
    The Calculator screen appears.
    2Perform calculations using Calculator.
    To use Calculator, tap the numbers and symbol icons on the screen with
    the stylus. 
    						
    							Chapter2Using basic applications88
     Using Calculator (Calc)
    Using the Calculator buttons
    Calculator has several buttons to help you perform calculations.
    CEClears the last number you entered. Use this button if
    you make a mistake while entering a number in the
    middle of a calculation. This button enables you to re-
    enter the number without starting the calculation over.
    CClears the entire calculation and enables you to begin a
    new calculation.
    +/–Toggles the current number between a negative and
    positive value. If you want to enter a negative number,
    enter the number first and then press the +/– button.
    M+Places the current number in memory. Each new number
    you enter with the M+ button is added to the total stored
    in memory. The number that you add can be either a
    calculated value or any number you enter by pressing the
    number buttons. Pressing this button has no effect on the
    current calculation (or series of calculations); it merely
    places the value into memory until it is recalled.
    MRRecalls the stored value from memory and inserts it in
    the current calculation.
    MCClears any value that is stored in the Calculator memory.
    Calculates the square root of the entered number. Tap the
    button after entering the  number.
    Using the Calculator menus
    Copy, PasteCopies a number from Calculator and pastes it into
    another application. Similarly, you can also paste
    numeric values you copied from another application
    such as Expense into Calculator.
    Recent CalculationsYou can review the last series of calculations.
    About CalculatorShows the version information for Calculator. 
    						
    							Chapter2Using basic applications89
    Performing common tasks
    This section explains how to perform tasks that you can do in most or all of
    the basic applications.
    Using the Application Launcher
    This section explains how to switch between applications, how to change
    application settings so they are customized to your work methods, and how
    to categorize applications so you view them in related groups.
    1To open the Application Launcher screen, tap the Home 
    icon.
    Tip
    In addition to providing a way for you to open applications, the Application Launcher
    screen displays the current time, battery level, and application category.
    Selecting applications
    To open an application, choose from the following options:
    •Tap the icon of the application you want to open. If you have many
    applications installed on your CLIÉ handheld, tap the scroll bar to see all
    the available applications.
    •Rotate the Jog Dial
    ™ navigator to select the application. Push the Jog Dial
    navigator to launch the selected application.
    •Press an application button  
    , , , or  on the front panel to
    display the selected application immediately. 
    						
    							Chapter2Using basic applications90
    Performing common tasks
    To open applications in the Memory Stick media
    To open an application in the Memory Stick media from the Application
    Launcher screen, tap the arrow V in the upper-right corner of the
    Application Launcher screen and select Card (or a category with the Card 
    icon). Then, tap the icon of the application you want to open.
    The Card 
     icon is displayed only when a Memory Stick media is inserted
    in the CLIÉ handheld.
    Note
    There are some restrictions when opening an application copied (not installed using
    MS Gate) onto the CLIÉ handheld from the Memory Stick media. For details, see page
    163.
    Categorizing applications
    The category feature enables you to manage the number of application icons
    that appear in the Application Launcher screen. You can assign an application
    to a category and then display a single category or all your applications.
    To categorize an application
    1Tap the Home  icon.
    2Tap the Menu  icon.
    3Tap Category from the App menu.
    The Category screen appears.
    Continued on next page 
    						
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