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Sony Peg N760c Clie Handheld Instructions Manual

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    							Chapter2Using Basic applications41
     Managing schedules and events (Date Book)
    Changing a timed event to an untimed event
    1On the Date Book screen, tap the event you want to edit.
    2Tap Details.
    3Tap the Time box.
    The Set Time screen appears.
    4Tap No Time and then tap OK.
    The Event Details screen appears.
    5Tap OK.
    The untimed event is displayed in the first line with the untimed  mark. 
    						
    							Chapter2Using Basic applications42
     Managing schedules and events (Date Book)
    Setting an alarm for an event
    The Alarm setting enables you to set an audible alarm for events in your
    Date Book. You can set an alarm to sound minutes, hours, or days before an
    event. The default Alarm setting is 5 minutes before the time of the event,
    but you can change this to any number of minutes, hours, or days.
    When you set an alarm, an alarm 
     icon appears to the far right of the event
    with the alarm.
    1On the Date Book screen, tap the event to which you want to
    assign an alarm.
    2Tap Details.
    The Event Details dialog box appears.
    3Tap the Alarm check box to select it.
    The alarm is set.
    4Tap the arrow V to select the time unit from among Minutes,
    Hours, or Days.
    5Tap the “5” next to the Alarm check box and enter any
    number from 0 to 99 as the number of time units.
    6Tap OK.
    Continued on next page 
    						
    							Chapter2Using Basic applications43
     Managing schedules and events (Date Book)
    Setting an alarm for an untimed event
    You can set a silent alarm for an untimed event. In this case, the alarm
    triggers at the specified period of minutes, hours, or days before midnight
    (beginning) of the day of the untimed event. No audible alarm sounds for an
    untimed event. The reminder message appears onscreen instead.
    Example:  When you set an alarm for an untimed event that occurs on
    February 4 and if the alarm is set for 5 minutes, the reminder message
    appears at 11:55 PM on the night of February 3. The reminder remains
    onscreen until you turn on your handheld and tap OK to erase it.
    Making an event private
    You can hide records that you mark as private. If you define a password for
    your CLIÉ handheld, you must enter it to display private records.
    1On the Date Book screen, tap the event you want to mark as
    private.
    2Tap Details.
    The Event Details dialog box appears.
    3Tap the Private check box.
    4Tap OK.
    The event is marked as private. For hiding or masking private events, see
    “Protecting your data (Security)” on page 100. 
    						
    							Chapter2Using Basic applications44
     Managing schedules and events (Date Book)
    Deleting events
    You can delete existing events in Date Book.
    Note
    If you delete the contents of a repeating event, all the related events will be deleted.
    When deleting an event in Delete Event dialog box, you can delete a single event as an
    exception or all the related events.
    1On the Date Book screen, tap the event you want to delete.
    2Tap Details.
    3Tap Delete.
    The Delete Event dialog box appears.
    4Tap OK to delete the event.
    The selected event is deleted. To cancel deletion, tap Cancel.
    Tip
    If you select the “Save archive copy on PC” check box, the deleted event will be
    saved onto the Palm
    ™ Desktop for CLIÉ software on your computer during the
    next HotSync® operation. 
    						
    							Chapter2Using Basic applications45
     Managing schedules and events (Date Book)
    Using the Date Book menus
    This section explains the menu commands specific to Date Book. For the Edit
    menu, see “Using the Edit menu” on page 108.
    Record menus
    New EventCreates a new event. The Set Time dialog box for
    selecting the start and end times is displayed.
    Delete EventDeletes the currently selected event. The Delete Event
    dialog box appears.
    Attach NoteAttaches notes to the current event. This menu opens up
    a dialog box for entering comments.
    Delete NoteDeletes notes from the current event. The Delete Note
    dialog box is displayed.
    PurgeYou can specify a certain period based on the current
    date and discard any events that were formed before the
    specified date. Use this function to save memory space.
    Notes
    •A repeating event will not be deleted.
    •By default, the events that you purge will be saved in
    the Palm Desktop for CLIÉ software on your
    computer at the next HotSync operation. To delete the
    events completely, deselect the check box (
    ) for
    “Save archive copy on PC” in the Purge dialog box.
    Beam EventSends the current event to another CLIÉ handheld via the
    infrared communications port. 
    						
    							Chapter2Using Basic applications46
     Managing schedules and events (Date Book)
    Options menus
    FontYou can select a desired font in the Select Font dialog
    box.
    Preferences•Start/End Time: Defines the start and end times for
    Date Book screens. If the time slots you select do not
    fit on one screen, you can tap the scroll arrows 
     to
    scroll up and down.
    •Alarm Preset: Automatically sets an alarm for each
    new event. The silent alarm for untimed events is
    defined by minutes, days, or hours before midnight of
    the date of the event.
    •Alarm Sound: Sets the tone of the alarm.
    •Remind Me: Defines how many times the alarm
    sounds. The choices are Once, Twice, 3 Times, 5
    Times, and 10 Times.
    •Play Every: Defines how often the alarm sounds. The
    choices are Minute, 5 minutes, 10 minutes, and 30
    minutes.
    Display OptionsChanges the Date Book’s appearance and which events
    display.
    •Show Time Bars: Activates the time bars that appear
    in the Day view. The time bars show the duration of
    an event and illustrates event conflicts.
    •Compress Day View: Controls how times appear in
    the Day view. When Compress Day view is off, all
    time slots are displayed. When it is on, start and end
    times display for each event, but blank time slots
    toward the bottom of the screen disappear to
    minimize scrolling.
    •Month View settings: These check boxes apply to the
    Month view of Date Book. You can activate any or all
    of these settings to show that you have Timed,
    Untimed, or Daily Repeating events in the Month
    view only.
    Phone LookupThe Phone Number Lookup screen appears. If there is an
    Address Book entry, you can look up the phone number
    of the selected item.
    SecurityHides the current item unless the password is entered.
    You can select the view option among Show Records,
    Mask Records, or Hide Records.
    About Date BookShows version information for Date Book. 
    						
    							Chapter2Using Basic applications47
     Managing addresses and phone numbers
    (Address Book)
    Address Book lets you keep names, addresses, telephone numbers, and
    other information about your personal or business contacts.
    An item in Address Book is called an “entry.”
    Note
    If the HOLD switch is in the protect position, you cannot operate your CLIÉ handheld.
    Creating a new Address Book entry
    1Press the Address Book  button on the front panel.
    The Address screen is displayed.
    Note
    Press the Address Book button repeatedly to cycle through the categories in which
    you have entries.
    2Tap New.
    The Address Edit screen appears.
    3Enter the last name of the person you want to add to Address
    Book.
    The first letter of each field (except numeric and e-mail fields) is
    automatically capitalized.
    4Tap First name.
    The cursor shifts to the first name field.
    You can also use the Graffiti software to move the cursor to the next field
    by entering 
     .
    b
    Continued on next page 
    						
    							Chapter2Using Basic applications48
     Managing addresses and phone numbers (Address Book)
    5Enter the first name in the First name field.
    6Repeat steps 4 and 5 to enter the other items of information
    that you want to include.
    You can tap the scroll arrow V next to each item to display the list of
    choices and then tap the desired item in the list.
    7To move to the next page of information, tap the scroll arrow
    V on the bottom-right corner of the screen.
    8After you finish entering all the necessary information, tap
    Done.
    The Address screen is displayed again.
    Tip
    You can also use the Palm
    ™ Desktop for CLIÉ software to create entries on your
    computer and then download them to your CLIÉ handheld with your next HotSync®
    operation. See “Performing a local HotSync® operation with the cradle” on page 112 for
    details. 
    						
    							Chapter2Using Basic applications49
     Managing addresses and phone numbers (Address Book)
    Viewing Address Book entries
    1Press the Address Book  button on the front panel.
    The Address screen is displayed, listing your current entries.
    2Rotate the Jog Dial™ navigator to select the address entry
    you want to view.
    If the desired address entry is not displayed, rotate the Jog Dial navigator
    further to scroll up or down the entire list.
    3Press the Jog Dial navigator.
    The Address View screen of the selected entry is displayed.
    4To return to the list of address entries, press the Jog Dial
    navigator again or press the BACK button.
    The Address screen is displayed again.
    Tips
    •If there are multiple pages of information, the scroll button moves up or down an
    address list or the Address View screen. If you hold down the scroll button, you
    accelerate the scrolling and display every third screen.
    •You can also use the stylus to tap the onscreen scroll arrows 
     to scroll to the entry.
    To view an image pasted to an address entry
    Tap an image on the Address View screen. The image is displayed across the
    whole screen. To return the Address View screen, tap the image again.
    To view the next page of the Address View screen
    Rotate the Jog Dial navigator. The next or previous page within the data is
    displayed. 
    						
    							Chapter2Using Basic applications50
     Managing addresses and phone numbers (Address Book)
    Viewing addresses by category
    Press the Jog Dial navigator when the address list is displayed but
    none of the listed entries are selected.
    Each time you press the Jog Dial navigator, the display toggles through all
    the available categories.
    To select category from the categories list
    Tap the arrow V at the upper right corner of the screen to display the
    category list. You can select the desired category from the list. 
    						
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