Sony Peg N760c Clie Handheld Instructions Manual
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Chapter2Using Basic applications41 Managing schedules and events (Date Book) Changing a timed event to an untimed event 1On the Date Book screen, tap the event you want to edit. 2Tap Details. 3Tap the Time box. The Set Time screen appears. 4Tap No Time and then tap OK. The Event Details screen appears. 5Tap OK. The untimed event is displayed in the first line with the untimed mark.
Chapter2Using Basic applications42 Managing schedules and events (Date Book) Setting an alarm for an event The Alarm setting enables you to set an audible alarm for events in your Date Book. You can set an alarm to sound minutes, hours, or days before an event. The default Alarm setting is 5 minutes before the time of the event, but you can change this to any number of minutes, hours, or days. When you set an alarm, an alarm icon appears to the far right of the event with the alarm. 1On the Date Book screen, tap the event to which you want to assign an alarm. 2Tap Details. The Event Details dialog box appears. 3Tap the Alarm check box to select it. The alarm is set. 4Tap the arrow V to select the time unit from among Minutes, Hours, or Days. 5Tap the “5” next to the Alarm check box and enter any number from 0 to 99 as the number of time units. 6Tap OK. Continued on next page
Chapter2Using Basic applications43 Managing schedules and events (Date Book) Setting an alarm for an untimed event You can set a silent alarm for an untimed event. In this case, the alarm triggers at the specified period of minutes, hours, or days before midnight (beginning) of the day of the untimed event. No audible alarm sounds for an untimed event. The reminder message appears onscreen instead. Example: When you set an alarm for an untimed event that occurs on February 4 and if the alarm is set for 5 minutes, the reminder message appears at 11:55 PM on the night of February 3. The reminder remains onscreen until you turn on your handheld and tap OK to erase it. Making an event private You can hide records that you mark as private. If you define a password for your CLIÉ handheld, you must enter it to display private records. 1On the Date Book screen, tap the event you want to mark as private. 2Tap Details. The Event Details dialog box appears. 3Tap the Private check box. 4Tap OK. The event is marked as private. For hiding or masking private events, see “Protecting your data (Security)” on page 100.
Chapter2Using Basic applications44 Managing schedules and events (Date Book) Deleting events You can delete existing events in Date Book. Note If you delete the contents of a repeating event, all the related events will be deleted. When deleting an event in Delete Event dialog box, you can delete a single event as an exception or all the related events. 1On the Date Book screen, tap the event you want to delete. 2Tap Details. 3Tap Delete. The Delete Event dialog box appears. 4Tap OK to delete the event. The selected event is deleted. To cancel deletion, tap Cancel. Tip If you select the “Save archive copy on PC” check box, the deleted event will be saved onto the Palm ™ Desktop for CLIÉ software on your computer during the next HotSync® operation.
Chapter2Using Basic applications45 Managing schedules and events (Date Book) Using the Date Book menus This section explains the menu commands specific to Date Book. For the Edit menu, see “Using the Edit menu” on page 108. Record menus New EventCreates a new event. The Set Time dialog box for selecting the start and end times is displayed. Delete EventDeletes the currently selected event. The Delete Event dialog box appears. Attach NoteAttaches notes to the current event. This menu opens up a dialog box for entering comments. Delete NoteDeletes notes from the current event. The Delete Note dialog box is displayed. PurgeYou can specify a certain period based on the current date and discard any events that were formed before the specified date. Use this function to save memory space. Notes •A repeating event will not be deleted. •By default, the events that you purge will be saved in the Palm Desktop for CLIÉ software on your computer at the next HotSync operation. To delete the events completely, deselect the check box ( ) for “Save archive copy on PC” in the Purge dialog box. Beam EventSends the current event to another CLIÉ handheld via the infrared communications port.
Chapter2Using Basic applications46 Managing schedules and events (Date Book) Options menus FontYou can select a desired font in the Select Font dialog box. Preferences•Start/End Time: Defines the start and end times for Date Book screens. If the time slots you select do not fit on one screen, you can tap the scroll arrows to scroll up and down. •Alarm Preset: Automatically sets an alarm for each new event. The silent alarm for untimed events is defined by minutes, days, or hours before midnight of the date of the event. •Alarm Sound: Sets the tone of the alarm. •Remind Me: Defines how many times the alarm sounds. The choices are Once, Twice, 3 Times, 5 Times, and 10 Times. •Play Every: Defines how often the alarm sounds. The choices are Minute, 5 minutes, 10 minutes, and 30 minutes. Display OptionsChanges the Date Book’s appearance and which events display. •Show Time Bars: Activates the time bars that appear in the Day view. The time bars show the duration of an event and illustrates event conflicts. •Compress Day View: Controls how times appear in the Day view. When Compress Day view is off, all time slots are displayed. When it is on, start and end times display for each event, but blank time slots toward the bottom of the screen disappear to minimize scrolling. •Month View settings: These check boxes apply to the Month view of Date Book. You can activate any or all of these settings to show that you have Timed, Untimed, or Daily Repeating events in the Month view only. Phone LookupThe Phone Number Lookup screen appears. If there is an Address Book entry, you can look up the phone number of the selected item. SecurityHides the current item unless the password is entered. You can select the view option among Show Records, Mask Records, or Hide Records. About Date BookShows version information for Date Book.
Chapter2Using Basic applications47 Managing addresses and phone numbers (Address Book) Address Book lets you keep names, addresses, telephone numbers, and other information about your personal or business contacts. An item in Address Book is called an “entry.” Note If the HOLD switch is in the protect position, you cannot operate your CLIÉ handheld. Creating a new Address Book entry 1Press the Address Book button on the front panel. The Address screen is displayed. Note Press the Address Book button repeatedly to cycle through the categories in which you have entries. 2Tap New. The Address Edit screen appears. 3Enter the last name of the person you want to add to Address Book. The first letter of each field (except numeric and e-mail fields) is automatically capitalized. 4Tap First name. The cursor shifts to the first name field. You can also use the Graffiti software to move the cursor to the next field by entering . b Continued on next page
Chapter2Using Basic applications48 Managing addresses and phone numbers (Address Book) 5Enter the first name in the First name field. 6Repeat steps 4 and 5 to enter the other items of information that you want to include. You can tap the scroll arrow V next to each item to display the list of choices and then tap the desired item in the list. 7To move to the next page of information, tap the scroll arrow V on the bottom-right corner of the screen. 8After you finish entering all the necessary information, tap Done. The Address screen is displayed again. Tip You can also use the Palm ™ Desktop for CLIÉ software to create entries on your computer and then download them to your CLIÉ handheld with your next HotSync® operation. See “Performing a local HotSync® operation with the cradle” on page 112 for details.
Chapter2Using Basic applications49 Managing addresses and phone numbers (Address Book) Viewing Address Book entries 1Press the Address Book button on the front panel. The Address screen is displayed, listing your current entries. 2Rotate the Jog Dial™ navigator to select the address entry you want to view. If the desired address entry is not displayed, rotate the Jog Dial navigator further to scroll up or down the entire list. 3Press the Jog Dial navigator. The Address View screen of the selected entry is displayed. 4To return to the list of address entries, press the Jog Dial navigator again or press the BACK button. The Address screen is displayed again. Tips •If there are multiple pages of information, the scroll button moves up or down an address list or the Address View screen. If you hold down the scroll button, you accelerate the scrolling and display every third screen. •You can also use the stylus to tap the onscreen scroll arrows to scroll to the entry. To view an image pasted to an address entry Tap an image on the Address View screen. The image is displayed across the whole screen. To return the Address View screen, tap the image again. To view the next page of the Address View screen Rotate the Jog Dial navigator. The next or previous page within the data is displayed.
Chapter2Using Basic applications50 Managing addresses and phone numbers (Address Book) Viewing addresses by category Press the Jog Dial navigator when the address list is displayed but none of the listed entries are selected. Each time you press the Jog Dial navigator, the display toggles through all the available categories. To select category from the categories list Tap the arrow V at the upper right corner of the screen to display the category list. You can select the desired category from the list.