Sony Clie Peg Sj30 Color Handheld Instructions Manual
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Chapter 2Using Basic applications51 Managing addresses and phone numbers (Address Book) Viewing addresses by category Press the Jog Dial navigator when the address list is displayed but none of the listed entries are selected. Each time you press the Jog Dial navigator, the display toggles through all the available categories. To select category from the categories list Tap the arrow V at the upper right corner of the screen to display the category list. You can select the desired category from the list.
Chapter 2Using Basic applications52 Managing addresses and phone numbers (Address Book) Sorting the address entries in the list You can sort the address entries in your desired order: listing by last and then first name, or listing by company and then last name. The address entries will be displayed in the selected order when you start Address Book. Any changes in the address order, however, do not affect the original address entries. 1Press the Address Book button on the front panel. The Address screen is displayed, listing your current entries. 2Tap the Menu icon. Address Book menu is displayed. 3Tap Options, and tap Preferences. The Address Book Preferences dialog box appears. 4Tap the desired order of the address entries in the List By field. Select the desired order in which the address entries are to be listed when Address Book starts. 5Tap OK. The address entries are sorted in the selected order. Notes •When you tap Last Name, First Name, the address entries are sorted in alphabetical order of an individual’s last name and then first name. •When you tap Company, Last Name, the address entries are sorted in alphabetical order of the company name, and then an individual’s last name.
Chapter 2Using Basic applications53 Managing addresses and phone numbers (Address Book) Looking up an address entry The Look Up feature helps you to quickly scroll to any of your address entries. 1On the Address Book list screen, enter the first letter of the entry you want to find. The list scrolls to the first entry that begins with that letter. If you write another letter, the list scrolls to the first entry that starts with those two letters. For example, writing an “s” scrolls to “Sands,” and writing “sm” scrolls further to “Smith.” If you sort the list by company name, the Look Up feature scrolls to the first letter of the company name. 2Tap the entry you want to view or press the Jog Dial navigator. The entry you selected is shown.
Chapter 2Using Basic applications54 Managing addresses and phone numbers (Address Book) Editing Address Book entries Pasting an image to an address entry You can paste an image to the address entry. Paste a photograph of a person or restaurant, for example, as a reminder of an address entry. To paste an image, you must first ready an image on your CLIÉ handheld with the PictureGear™ Pocket application. For details, see “Viewing image files (Picture Gear Pocket)” in the Add-on Application Guide. 1Tap the address entry in the address list to which you want to paste an image. The Address View screen of the selected address record appears. 2Tap Edit. The Address Edit screen appears. 3Tap No Image in the upper right of the screen. The Select Image(s) screen appears. Continued on next page Tap No Image.
Chapter 2Using Basic applications55 Managing addresses and phone numbers (Address Book) 4Tap the image you want to paste. The image you selected is pasted to the address entry. 5Tap Done. The Address screen is displayed again. A camera icon is attached to the entry that has the pasted image. Note If you use the Palm Desktop for CLIÉ software to change the category of the address entry that has a pasted image, the image will no longer be associated with the address entry after the next HotSync ® operation. To edit an address entry with a pasted image, use the Address Book application in your CLIÉ handheld. To change the image Tap the pasted image in the Address Edit screen. The Select image(s) screen appears. Tap to select another image. To remove the image Tap the pasted image in the Address Edit screen. The Select image(s) screen appears. Tap No images. A camera icon
Chapter 2Using Basic applications56 Managing addresses and phone numbers (Address Book) Modifying an address entry You can modify part of the address entry. 1On the Address Book list screen, tap the entry you want to modify. The Address View screen of the selected entry appears. 2Tap Edit. The Address Edit screen appears. 3Tap the field that you want to edit. You can edit the tapped field. 4Edit the entry. 5When modification is complete, tap Done. The Address screen is displayed again. To select types of phone numbers You can select the types of phone numbers or e-mail addresses that you associate with an Address Book entry. Any changes you make apply only to the current entry. To select other types of phone numbers in an entry, tap the arrow V and select the desired label from the drop-down list.
Chapter 2Using Basic applications57 Managing addresses and phone numbers (Address Book) Duplicating an address entry You can copy existing address entries you have created. This feature is useful when you use the address of one person or edit part of the address for another person. 1On the Address Book list screen, tap the entry you want to copy. The Address View screen of the selected record appears. 2Tap the Menu icon. The Address Book menu is displayed. 3Tap Duplicate Address from the Record menu. The entry you selected in step 2 is copied. The word “Copy” is added to the end of the name field of the copied information. 4Tap Done. The Address screen is displayed again. Note The pasted image is not duplicated.
Chapter 2Using Basic applications58 Managing addresses and phone numbers (Address Book) Deleting an address entry 1On the Address Book list screen, tap the entry you want to delete. The Address View screen of the selected record appears. 2Tap Edit. The Address Edit screen appears. 3Tap Details. The Address Entry Details dialog box appears. 4Tap Delete. The Delete Address dialog box appears. 5Tap OK to delete the entry. The selected entry is deleted. To cancel deletion, tap Cancel. Tip If you select the “Save archive copy on PC” check box, the deleted data will be saved onto the Palm Desktop for CLIÉ software on your computer during the next HotSync ® operation.
Chapter 2Using Basic applications59 Managing addresses and phone numbers (Address Book) Changing the address entry details You can change the type of information that appears in the address list screen, categorize an entry, and hide an entry for security reasons. You can also delete entries. 1On the Address Book list screen, tap the entry you want to change. The Address View appears. 2Tap Edit. The Address Edit screen appears. 3Tap Details. The Address Entry Details dialog box appears. 4Change desired settings. Show in List: Select which type of entries or other information appears in the Address list screen. Tap the arrow V and select from Work, Home, Fax, Other, or E-mail. Category: Assign the entry to a category. Private: Select the Private check box to hide the current entry when Security is turned on. For details on Security, see “Protecting your data (Security)” on page 91. 5Tap OK. The address entry details are saved.
Chapter 2Using Basic applications60 Managing addresses and phone numbers (Address Book) Using the Address Book menus This section describes the menu commands specific to Address Book. For the Edit menu, see “Using the Edit menu” on page 99. The Record and Options menus differ depending on whether you are displaying the Address List screen or the Address View screen. Record menus Delete AddressDeletes the current address entry. The Delete Address dialog box appears. Notes • By default, the entry that you delete will be saved onto the Palm Desktop for CLIÉ software on your computer during the next HotSync ® operation. To delete the entry completely, deselect the check box () for “Save archive copy on PC” in the Delete Address dialog box. •If the current entry has an image pasted, the image will not be deleted. Duplicate AddressMakes a copy of the current entry and displays the copy in Address Edit so you can make changes to the copied entry. The copy has the same category and attached notes as the original entry. Beam AddressSends all the address entries in the currently selected category to another CLIÉ handheld via the infrared communications port. Beam CategorySends all the Address Book entries in the currently selected category to another CLIÉ handheld via the infrared communications port. Attach NoteAdds comments to the current address entry. Choosing this menu opens up a screen for entering comments. Delete NoteDeletes comments from the current address entry. Choosing this menu opens up the Delete Note dialog box. Tap Yes to delete comments and No to cancel the delete function. Select Business CardDefines the current address entry on a business card. A business card icon () is displayed when you set an entry as a business card. Beam Business CardSends the current business card to another CLIÉ handheld via the infrared communications port. Tip You can also send a business card via the infrared communications port by pressing and holding down the Address Book button for longer than 2 seconds.