Sony Clie Peg Sj30 Color Handheld Instructions Manual

							Chapter 2Using Basic applications91
Performing common tasks
Protecting your data (Security)
Your CLIÉ handheld includes a Security application that allows you to
protect your data from unauthorized users.
In Security, you can do the following:
•Lock and turn off your CLIÉ handheld so that it does not operate until you
enter the correct password.
•Set the CLIÉ handheld to automatically lock at/after a preset time, or
whenever you turn it off.
•Mask all records that you mark as private so the information appears
greyed out.
•Hide all records that you mark as private so they do not appear on any
screen.
Tip
All private records can be masked or hidden, with or without a password. Without a
password, the masked record will be unmasked when you tap it. With a password, you
must enter the password to view the private records.
Assigning a password
You can assign a password to protect your private records and to lock your
CLIÉ handheld.
1Rotate the Jog Dial navigator to select Security and press the
Jog Dial navigator. Or tap the Security 
 icon on the
Application Launcher screen.
The Security screen appears.
Continued on next page 
						

							Chapter 2Using Basic applications92
Performing common tasks
2Tap Unassigned.
The Password dialog box appears.
3Enter a password and a hint to remember it, then tap OK.
The dialog box for verifying the password appears.
4Enter the same password again to verify it and tap OK.
Your password is assigned. In Password, “-Assigned-” is displayed.
To lock your CLIÉ handheld with this password, see page 94.
Changing or deleting a password
1Rotate the Jog Dial navigator to select Security and press the
Jog Dial navigator. Or tap the Security 
 icon on the
Application Launcher screen.
The Security screen appears.
2Tap -Assigned-.
The Password dialog box appears.
3Enter the current password and tap OK.
The dialog box used to enter a new password appears.
Continued on next page 
						

							Chapter 2Using Basic applications93
Performing common tasks
4•To change the password, enter a new password and tap
OK.
•To delete the password, tap Unassign.
If you forget your password
If you forget your password, you can delete it. Note, however, that deleting
a forgotten password also deletes all entries and records marked as Private.
(If you synchronize with your computer before deleting a forgotten
password, you can restore your private records at the next HotSync
®
operation.)
1Tap Lost Password in step 3.
The Delete Password dialog box appears.
2Tap Yes.
Your password and private records are deleted. 
						

							Chapter 2Using Basic applications94
Performing common tasks
Locking your CLIÉ handheld with a password
You can lock your CLIÉ handheld so that you have to enter your password
to operate it.
Note
If you lock your CLIÉ handheld, you must enter the exact password to restart your CLIÉ
handheld. If you forget the password, you must perform a hard reset to resume using your
CLIÉ handheld. Performing a hard reset deletes all the records in your CLIÉ handheld;
however, you can restore all synchronized data at the next HotSync
® operation.
1Perform a HotSync operation to synchronize the data
between your CLIÉ handheld and your computer.
See “Chapter 3: Exchanging and updating data using a HotSync®
operation” for more information.
2Assign a password and a hint to remember it.
Follow the steps described in “Assigning a password” on page 91.
3Rotate the Jog Dial navigator to select Security and press the
Jog Dial navigator. Or tap the Security 
 icon on the
Application Launcher screen.
The Security screen appears.
4Tap Lock & Turn Off.
The System Lockout dialog box appears.
Continued on next page 
						

							Chapter 2Using Basic applications95
Performing common tasks
5Tap Off & Lock.
Your CLIÉ handheld is turned off and locked.
To start your CLIÉ handheld, turn it on and enter the password.
Setting your CLIÉ handheld to lock automatically
You can set your CLIÉ handheld to lock whenever you turn it off.
1Back up your data and assign a password.
Follow the steps described in “Assigning a password” on page 91.
2Tap Never.
The Password screen appears.
3Enter your password, and tap OK.
The Lock Handheld screen appears.
4Tap your choice from the list.
•Never: Your CLIÉ handheld will not lock automatically. To lock it
manually, you must tap Lock & Turn Off in the Security screen.
•On power off: Your CLIÉ handheld will lock when it is turned off.
•At a preset time: The Set Time dialog box appears. Set a time so your
CLIÉ handheld will lock at that preset time.
•After a preset delay: Set your CLIÉ handheld to lock if inactive for a
preset time. Enter the time, and tap the arrow V next to it to select
minute(s) or hour(s).
5Tap OK. 
						

							Chapter 2Using Basic applications96
Performing common tasks
Making records private
In all basic applications, you can make individual records private. Private
records remain visible and accessible, until you select the Security setting to
hide all private records.
To mask or hide private records
You can mask or hide your private records. To view the masked or hidden
records, you need to enter the password.
1Rotate the Jog Dial navigator to select Security or tap the
Security 
 icon on the Application Launcher screen.
The Security screen appears.
2Tap the arrow V next to Current Privacy to select Mask Records
or Hide Records from the drop-down list.
•Mask Records: Masked records appear as grey placeholders in their
position with a lock mark.
•Hide Records: Hidden records disappear completely from the screen.
3Tap OK.
To display private records
In step 2, select Show Records.
If you have a password, the Show Records screen appears. Enter the
password and tap OK.
When you select Hide Records When you select Mask Records 
						

							Chapter 2Using Basic applications97
Performing common tasks
Attaching notes
In all basic applications except Memo Pad, you can attach a note to a record. A
note can be up to several thousand characters long. For example, for an
appointment in Date Book, you can attach a note with directions to a location.
1Tap the record to which you want to add a note.
2Address Book only: Tap Edit.
The Address Edit screen appears.
3Tap Details.
4Tap Note.
5Enter your note.
6Tap Done.
A small note icon appears at the right side of any item that has a note.
Tip
To display the note, tap the note icon. You can review or edit the note. To delete
the note, tap Delete, and tap Yes.
Note icon 
						

							Chapter 2Using Basic applications98
Performing common tasks
Purging records
If outdated records of Date Book or To Do List take up memory on your
CLIÉ handheld, it’s a good idea to remove them by using Purge. If you think
Date Book or To Do List records might prove useful later, you can save them
in an archive file on your computer. Purging is not available in Address
Book or Memo Pad, so delete outdated records from these applications.
1Open the application.
2Tap the Menu  icon.
3Tap Purge from the Record menu.
The Purge screen appears.
4Tap the arrow V and select how old a record must be to be
purged.
5If you want to save a copy of the purged records on your
computer, select the “Save archive copy on PC” check box.
If you want to delete the records completely, clear it.
6Tap OK.
If you chose to save a copy of the purged records, your CLIÉ handheld
transfers them to an archive file on your computer the next time you
perform a HotSync
® operation.
Note
Purging does not happen automatically. You must tap the command to make it happen. 
						

							Chapter 2Using Basic applications99
Performing common tasks
Using the Edit menu
The Edit menu is available with any screen where you enter or edit text. In
general, commands available in the Edit menu apply to the text that you
select in an application.
Selecting text in an application
1Tap the beginning of the text that you want to select.
2Drag the stylus over the text to highlight it.
Notes
•You can also double tap to select a word, or triple tap to select a line of text.
•You can also drag across the text to select additional words, or drag down to select a
group of lines.
Edit menu
 To display the Edit menu, tap the Menu  icon and select Edit.
UndoReverses the action of the last edit command. For
example, if you used Cut to remove text, Undo restores
the text you removed. Undo also reverses deletions done
by using backspace.
CutRemoves the selected text and stores it temporarily in the
memory of your CLIÉ handheld. You can paste the text
you cut into another area of the current application or
into a different application.
CopyCopies the selected text and stores it temporarily in the
memory of your CLIÉ handheld. You can paste the text
that you copy into another area of the current application
or into a different application.
PasteInserts the text that you cut or copied at the selected
point in a record. The text you paste replaces any selected
text. If you did not previously cut or copy text, Paste does
nothing.
Select AllSelects all of the text in the current record or screen. This
enables you to cut or copy all of the text and paste it
elsewhere.
KeyboardOpens the onscreen keyboard. When you finish with the
onscreen keyboard, tap Done.
Graffiti HelpOpens screens that show all the Graffiti® character strokes.
Use this command any time you forget a stroke for a
character. 
						

							Chapter 2Using Basic applications100
Performing common tasks
Choosing fonts
In all basic applications, you can change the font style to make the text easier
to read. You can choose a different font style for each application.
1Open an application.
2Tap the Menu  icon.
The menu is displayed.
3Tap Options, and tap Font.
4Tap the font style you want to use.
You can select small, bold, or large font.
5Tap OK.
The text in the application is displayed in the selected font style.