Sony Clie PEG-S320 Operating Instructions

							101Chapter2Using basic applications
5Tap Add.
The Phone Lookup closes and the name and phone number are added to
the record you displayed in step 1.
To activate Phone Lookup with Graffiti
Write the Graffiti® Command stroke   to activate Phone Lookup.
Phone Lookup using text
Drag and highlight text and then write the Graffiti Command stroke
 . The selected text is replaced with the found name and phone
number.
If multiple records are found, the Phone Number Lookup screen appears.
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							102Chapter2Using basic applications
Protecting your data (Security)
Your CLIE handheld includes a Security application that allows you to
protect your data from unauthorized users.
In Security, you can do the following:

 Lock and turn off your CLIE handheld so that it does not operate until
you enter the correct password.

 Set the CLIE handheld to automatically lock at/after a preset time, or
whenever you turn it off.

 Mask all records that you mark as private so the information appears
greyed out.

 Hide all records that you mark as private so they do not appear on any
screen.
You can mask or hide private records with or without a password. Without
a password, private records are hidden or masked until you set the Security
application to show them. With a password, you must enter the password to
view the private records.
Assigning a password
You can assign a password to protect your private records and to lock your
CLIE handheld.
1Rotate the Jog Dial navigator to select Security and then
press the Jog Dial navigator. Or tap the Security 
 icon on
the Application Launcher screen.
The Security screen appears.
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							103Chapter2Using basic applications
2Tap Unassigned.
The Password dialog box appears.
3Enter a password and a hint to remember it, then tap OK.
The dialog box for verifying the password appears.
4Enter the same password again to verify it and then tap OK.
Your password is assigned. In Password, “-Assigned-” is displayed.
To lock your CLIE handheld with this password, see page 105.
Changing or deleting a password
You can change or delete the password you assigned. You should enter the
current password before you can change or delete it.
1Rotate the Jog Dial navigator to select Security and press the
Jog Dial navigator. Or tap the Security 
 icon on the
Application Launcher screen.
The Security screen appears.
2Tap -Assigned-.
The Password dialog box appears.
3Enter the current password and then tap OK.
The dialog box used to enter a new password appears.
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							104Chapter2Using basic applications
4•To change the password, enter a new password and then
tap OK.
•To delete the password, tap Unassign.
If you forget your password
If you forget your password, you can delete it. Note, however, that deleting
a forgotten password also deletes all entries and records marked as Private.
(If you synchronize with your computer before deleting a forgotten
password, you can restore your private records at the next HotSync
®
operation.)
1Tap Lost Password in step 3.
The Delete Password dialog box appears.
2Tap Yes.
Your password and private records are deleted.
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							105Chapter2Using basic applications
Locking your CLIE handheld with a password
You can lock your CLIE handheld so that you have to enter your password
to operate it.
Notes
If you lock your CLIE handheld, you must enter the exact password to restart your
CLIE handheld. If you forget the password, you must perform a hard reset to resume
using your CLIE handheld. Performing a hard reset deletes all the records in your
CLIE handheld; however, you can restore all synchronized data at the next HotSync
®
operation.
1Perform a HotSync operation to synchronize the data
between your CLIE handheld and your computer.
See “Chapter 3: Exchanging and updating data using a HotSync®
operation” for more information.
2Assign a password and a hint to remember it.
Follow the steps described in “Assigning a password.”
3Rotate the Jog Dial navigator to select Security and press the
Jog Dial navigator. Or tap the Security 
 icon on the
Application Launcher screen.
The Security screen appears.
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							106Chapter2Using basic applications
4Tap Lock & Turn Off.
The System Lockout dialog box appears.
5Tap Off & Lock.
Your CLIE handheld is turned off and locked.
To start your CLIE handheld, turn it on and enter the password.
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							107Chapter2Using basic applications
Setting your CLIE handheld to lock automatically
You can set your CLIE handheld to lock whenever you turn it off.
1Back up your data and assign a password.
Follow the steps described in Locking your CLIE handheld with a
password.
2Tap Never.
The Password screen appears.
3Enter your password, and then tap OK.
The Lock Handheld screen appears.
       
4Tap your choice from the list.
•Never: Your CLIE handheld will not lock automatically. To lock it
manually, you must tap Lock & Turn Off in the Security screen.
•On power off: Your CLIE handheld will lock when it is turned off.
•At a preset time: The Set Time dialogbox appears. Set a time so
your CLIE handheld will lock at that preset time.
•After a preset delay: Set your CLIE handheld to lock if inactive for
a preset time. Enter the time, and tap the arrow V next to it to select
minute(s) or hour(s).
5Tap OK.
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							108Chapter2Using basic applications
Making records private
In all basic applications except Expense, you can make individual records
private. Private records remain visible and accessible, until you select the
Security setting to hide all private records.
To mask or hide private records
You can mask or hide your private records. To view the masked or hidden
records, you need to enter the password.
1Rotate the Jog Dial navigator to select Security or tap the
Security 
 icon on the Application Launcher screen.
The Security screen appears.
2Tap the arrow V next to Current Privacy to select Mask Records
or Hide Records from the drop-down list.
•Mask Records: Masked records appear as grey placeholders in their
position with a lock mark.
•Hide Records: Hidden records disappear completely from the
screen.
   
                  
When you select Mask Records                 When you select Hide Records
3Tap OK.
To display private records
In step 2, select Show Records.
If you have a password, the Show Records screen appears.  Enter the
password and then tap OK.
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							109Chapter2Using basic applications
Attaching notes
In all basic applications except Memo Pad, you can attach a note to a record. A
note can be up to several thousand characters long. For example, for an
appointment in Date Book, you can attach a note with directions to a location.
1Tap the record to which you want to add a note.
2Address Book only: Tap Edit.
The Address Edit screen appears.
3Tap Details.
4Tap Note.
5Enter your note.
6Tap Done.
A small note icon appears at the right side of any item that has a note.
Tip
To display the note, tap the note icon. You can review or edit the note. To delete
the note, tap Delete and then tap Yes.
Performing common tasks
Note icon 
						

							110Chapter2Using basic applications
Performing common tasks
Purging records
If outdated records of Date Book, To Do List, or Expense take up memory on
your CLIE handheld, it ’s a good idea to remove them by using Purge. If you
think Date Book or To Do List records might prove useful later, you can save
them in an archive file on your computer. Purging is not available in Address
Book or Memo Pad, so delete outdated records from these applications.
1 Open the application.
2 Tap the Menu  icon.
3 Tap Purge from the Record menu.
The Purge screen appears.
Date Book, To Do List: Tap the arrow V and select how old a record
must be to be purged. If you want to save a copy of the purged records on
your computer, select the “Save archive copy on PC ” check box. If you
want to delete the records completely, clear it.
Expense: Tap the category you want to delete.
4Date Book, To Do List: Tap OK.
Expense: Tap Purge.
If you chose to save a copy of the purged records, your CLIE handheld
transfers them to an archive file on your computer the next time you
perform a HotSync operation.
Note
Purging does not happen automatically. You must tap the command to make it happen.
Date Book, To Do List
Expenses