Sony Clie PEG-S320 Operating Instructions

							131Chapter3Exchanging and updating data using a HotSync®  operation
4Tap the check boxes to clear the selection of the files and
applications that you do not want to synchronize during a
modem HotSync operation.
The default setting is to synchronize all files.
Note
Applications that do not have a database (such as games) do not synchronize,
even if you select the item in the Conduit Setup dialog box.
5Tap OK.
Performing a HotSync operation via modem
After you prepare your computer and your CLIE handheld, and then select
your Conduit Setup options, you are ready to perform a modem HotSync
operation.
1Rotate the Jog Dial navigator to select HotSync and then
press the Jog Dial navigator. Or tap the HotSync 
 icon on
the Application Launcher screen.
The HotSync screen appears.
2Tap the  icon.
A HotSync operation starts. Wait for the message showing that the
HotSync operation is complete.
Advanced HotSync® operations 
						

							132Chapter3Exchanging and updating data using a HotSync®  operation
Conducting a HotSync operation via a network
When you use the Network HotSync application, you can take advantage of
the LAN and WAN connectivity available in many office environments. The
Network HotSync application enables you to perform a HotSync operation
by dialing in to a network (Network Modem Sync) or by using a USB cable
that is connected to any computer on your LAN or WAN (LAN Sync)
(provided that the computer connected to the USB cable also has the
Network HotSync application installed, your computer is on, and the
HotSync Manager is running).
To connect to your company’s dial-in server
The Network HotSync application requires the following:
•Your computer has TCP/IP support installed.
•Both your company’s network system and its remote access server
support TCP/IP.
•You have a remote access account.
Everything you need to connect to your company’s dial-in server (network
modem) is included in the Palm Desktop for CLIE software and your CLIE
handheld. You need to activate certain features, however, on both the Palm
Desktop for CLIE software and your CLIE handheld.
Preparing your computer
In order to perform a HotSync operation via network, you must first confirm
the settings of your computer and CLIE handheld so that they can locate
each other.
1Click the HotSync  icon in the Windows task tray and then
select Network from the shortcut menu.
2Click the HotSync  icon in the Windows task tray again
and then select Setup from the shortcut menu.
The Setup dialog box is displayed.
Advanced HotSync® operations
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							133Chapter3Exchanging and updating data using a HotSync®  operation
Advanced HotSync® operations
3Click the Network tab and make sure your user name has a
check mark next to it. If the check mark is not there, click the
check box next to your user name.
4Click OK.
5Connect your CLIE handheld to the USB cable and perform a
HotSync operation.
This HotSync operation records the network information about your
computer onto your CLIE handheld.
6Check if your computer`s network information (Primary PC
name and Primary PC address) is entered in your CLIE
handheld:
1 Rotate the Jog Dial navigator to select HotSync and then press the
Jog Dial navigator. Or tap the HotSync 
 icon on the
Application Launcher screen.
The HotSync screen appears.
2 Tap the Menu icon.
3 Tap Primary PC Setup from the Options menu.
The Primary PC Setup screen is displayed.
4On your computer, click the HotSync 
 icon in the Windows
task tray and then select Setup from the shortcut menu.
5Click the Network tab, then click TCP/IP Settings to open the
TCP/IP Settings screen.
6Confirm that the Primary PC name and Primary PC address on
both screens displayed in step 3 and 5 match. If they do not,
change the Primary PC name and Primary PC address entered in
your CLIE handheld, then tap OK.
7On your computer, tap OK to close the TCP/IP Settings screen
and the Setup screen.
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							134Chapter3Exchanging and updating data using a HotSync®  operation
Advanced HotSync® operations
Continued on next page
Preparing your CLIE handheld and performing a network
HotSync operation
When dialing into a network (Network Modem Sync)
1Rotate the Jog Dial navigator to select HotSync and then
press the Jog Dial navigator. Or tap the HotSync 
 icon on
the Application Launcher screen.
The HotSync screen appears.
2Tap the Menu  icon.
3Tap Modem Sync Prefs from the Options menu.
The Modem Sync Preferences screen is displayed.
4Tap Network.
5Tap OK.
The HotSync screen appears again.
6 Tap Modem and then Select Service.
The Preferences screen is displayed. 
						

							135Chapter3Exchanging and updating data using a HotSync®  operation
Note
See “Changing the Network preferences” on page 185 for information on creating
a network connection.
7 Tap the arrow V next to Service and then select a service from
the drop-down list.
8 Tap Done.
9 Tap the Menu  icon.
10 Tap Conduit Setup from the Options menu.
Follow the instructions in “To select the conduits for a modem HotSync
operation ” on page 130.
11 Perform a HotSync operation via modem.
Follow the instructions in “Performing a HotSync operation via modem”
on page 131.
When connecting via cable to the network computer
(LAN Sync)
1Rotate the Jog Dial navigator to select HotSync and then
press the Jog Dial navigator. Or tap the HotSync 
 icon on
the Application Launcher screen.
The HotSync screen appears.
2Tap the Menu  icon.
3Tap LAN Sync Prefs from the Options menu.
The LAN Sync Preferences screen is displayed.
Advanced HotSync® operations
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							136Chapter3Exchanging and updating data using a HotSync®  operation
4Tap LANSync.
5Tap OK.
The HotSync screen appears again.
6 Tap the Menu  icon.
7 Tap Conduit Setup from the Options menu.
Follow the instructions in “To select the conduits for a modem HotSync
operation ” on page 130.
8 Perform a local HotSync operation.
Follow the instructions in “Performing a local HotSync operation with the
USB cable” on page 115. 
						

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Importing data from a Windows application
If you have data stored in Windows computer applications such as
spreadsheets and databases, you can transfer that data to your CLIE
handheld.
Importable file formats
Save data in one of the file formats listed below, import it into the Palm
Desktop for CLIE software, and then perform a HotSync operation to
transfer the data to your CLIE handheld.
The Palm Desktop for CLIE software can import data in the following file
formats:
•Comma delimited (*.csv, *.txt): Address Book and Memo Pad only
•Tab delimited (*.tab, *.tsv, *.txt): Address Book and Memo Pad only
•CSV (Lotus Organizer 2.x/97 Mapping): Address Book only
•Text (*.txt): Memo Pad only
•Date Book archive (*.dba)
•Address Book archive (*.aba)
•To Do archive (*.tda)
•Memo Pad archive (*.mpa)
Archive formats can only be used with the Palm Desktop for CLIE software.
Use the archive file formats to share information with other people who use
a Palm OS
® platform handheld or to create a copy of your Palm Desktop for
CLIE software information.
Advanced HotSync® operations
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							138Chapter3Exchanging and updating data using a HotSync®  operation
Importing data
1Start the Palm Desktop for CLIE software.
2Click the application into which you want to import data.
3If you are importing records that contain a field with category
names, select All in the Category box.
Be sure that the same categories that appear in the imported file also exist
in the application. If the categories do not exist, create them now;
otherwise, the records will be imported into the Unfiled category.
4Click Import from the File menu.
The Import dialog box is displayed.
5Select the file you want to import.
6Click Open.
7To import data into the correct Palm Desktop for CLIE fields,
drag the fields in the left-hand column so that they become
side-by-side to the corresponding imported fields on the right.
8Clear the check box for the field that you do not want to
import.
9Click OK.
The imported data is highlighted in the application.
10To add the imported data to your CLIE handheld, perform a
HotSync operation.
See the Palm Desktop for CLIE online Help for more information on
importing and exporting data.
Advanced HotSync® operations 
						

							139Chapter3Exchanging and updating data using a HotSync®  operation
Synchronizing with external data (File Link)
The File Link feature allows you to import Address Book and Memo Pad
information onto your CLIE handheld from a separate external file such as a
company phone list. HotSync Manager stores the data in a separate category
on your Palm Desktop for CLIE software and your CLIE handheld. You can
set the File Link feature to check for changes to the external file when you
perform a HotSync operation.
With File Link, you can import data stored in any of the following file
formats:
•Comma-delimited (*.csv)
•Palm Desktop for CLIE software’s Memo Pad archive (*.mpa)
•Palm Desktop for CLIE software’s Address Book archive (*.aba)
•Text (*.txt)
For information on how to set up File Link, see the Palm Desktop for CLIE
online help.
Advanced HotSync® operations 
						

							Chapter 4
Communicating using your Sony CLIE Handheld
This chapter describes how to communicate with another Palm OS® PDA device via
the infrared communications port or “Memory Stick®” media. It also explains how to
handle “Memory Stick” media and how to use the MS Gate application software for
managing the data in “Memory Stick” media.
Contents
Beaming between your Sony CLIE Handheld and another Palm OS® PDA . 141
What you can do with beaming ........................................................... 141
Beaming information ........................................................................... 142
Receiving beamed information ............................................................. 143
Tips on beaming information ............................................................... 143
Using “Memory Stick
®” media .................................................................. 144
What is “Memory Stick®” media? ........................................................ 144
Inserting and removing “Memory Stick” media .................................... 145
Protecting the data in “Memory Stick” media ...................................... 147
Starting an application in “Memory Stick” media ................................. 148
Starting an application automatically when “Memory
Stick” media is inserted ....................................................................... 148
Viewing information of the inserted “Memory Stick” media (Card Info) 149
Formatting “Memory Stick” media ...................................................... 150
Exchanging data via “Memory Stick
®” media ........................................... 152
Starting Memory Stick Gate (MS Gate) ................................................. 152
Creating the default folder in “Memory Stick” media ........................... 155
Copying your CLIE handheld data to “Memory Stick” media ................ 156
Copying data in “Memory Stick” media to your CLIE handheld ............. 158
Deleting data in “Memory Stick” media ............................................... 161
Using the MS Gate menus ................................................................... 163
How to read the online manual ........................................................... 164
Installing applications to/from “Memory Stick” media
without using MSGate ......................................................................... 165