Sharp MX M260 User Manual

							79
NETWORK SCANNER FUNCTION
4
SELECTING THE QUALITY
You can adjust the quality manually to match the type of original. After loading the original in scanner mode, follow 
the steps below. The factory default settings are TEXT/PHOTO for the image quality, and AUTO for the density.
1Touch the [QUALITY] key.
2Selecting the original type.
Touch the appropriate 
key for the type of 
original to be scanned. 
The image will be 
processed according to 
the selected type.
You can select the 
original type from 
TEXT, TEXT/PHOTO 
or PHOTO.
TEXT ( ) : Text original
TEXT/PHOTO ( ) : Original with mixed text and photos.
PHOTO ( ) : Photograph or illustration
3Touch the [AUTO MANUAL] key.
MANUAL is highlighted.
4Adjust the density.
Touch the   or   key 
to adjust the scanning 
density. (Touch the    
key for a darker image or 
the   key for a lighter 
image.)
5Touch the [OK] key.
You will return to the 
initial screen.
AUTO A4
300dpiRESOLUTION
QUALITY
TIFF-G4
AUTO
FILE FORMAT
PHOTO
TEXT
ORIGINAL
 IMAGE TYPE
TEXT/PHOTO1
OK
MANUAL
135
AUTO
OK
MANUAL
135
AUTO
OK
MANUAL
135
AUTO
·
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							80
NETWORK SCANNER FUNCTION
SELECTING THE RESOLUTION
The resolution for scanning an original can be selected. Load the original in scanner mode and then follow the steps 
below. The factory default setting for the resolution is 300 dpi.
Change the resolution
1Touch the [RESOLUTION] key.
2Touch the desired resolution key.
Touch the resolution key 
that is most suitable for 
the original.
The selected key will be 
highlighted.
3Touch the [OK] key.
You will return to the 
initial screen.
AUTO   A4ORIGINAL
300dpiRESOLUTION
QUALITY
TIFF-G4FILE FORMAT
600dpi
300dpi
200dpi
OK
600dpi
300dpi
200dpi
 The resolution is initially set to 300 dpi (factory default setting). A resolution of 200 dpi or 300 dpi produces 
sufficiently clear image data for normal text originals. (200 dpi is equivalent to the Fine character mode used 
for facsimiles).
The 600 dpi setting should only be used in cases where high-clarity image reproduction is required, such as a 
photograph or an illustration. Note that a high resolution setting will result in a larger file size, and transmission 
may not be successful if there is insufficient disk capacity in the server to which the image is sent (or if the 
administrator of the server has restricted the file size). If transmission is not successful, you can try such 
measures as reducing the number of scanned pages in the file or reducing the scan size setting for the original 
(MANUALLY SETTING THE SCANNING SIZE (p.78)).
 The default resolution setting can be changed in the administrator settings. (See INITIAL RESOLUTION 
SETTING in 6. SYSTEM SETTINGS (ADMINISTRATOR).)
 The resolution setting cannot be changed once scanning has begun.Note
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							81
NETWORK SCANNER FUNCTION
4
SELECTING THE FILE FORMAT
You can select the format of the image file that will be created (file type, compression mode, and pages per file). The 
factory default settings are TIFF for the file type, MMR (G4) for the compression mode, and ALL for the pages 
per file.
1Touch the [FILE FORMAT] key.
2Select the file type and the 
compression mode.
Either [TIFF] or [PDF] can be selected for the file 
type of the image data to be created, and 
[NONE], [MH (G3)] or [MMR (G4)] can be 
selected for the compression format.
3Set the number of pages per file.
Touch the ALL key or one of keys [1] to [6].
 [ALL]: The scanned images are combined into a 
single file.
 [1] to [6]: Multiple image files are created, each with 
the selected number of pages per file.
4Touch the [OK] key.
You will return to the 
initial screen.
AUTO   A4ORIGINAL
300dpiRESOLUTION
QUALITY
TIFF-G4FILE FORMAT
300dpiTIFF
123456ALL
MH (G3)
QUALITY
RESOLUTION
PDFOK
NONEMMR (G4)COMPRESSION MODE
PAGES PER FILE
FILE TYPE
FILE FORMATAUTO   A4ORIGINAL
OK
MMR (G4)
 The factory default setting can be 
changed in the administrator settings. 
(See INITIAL FILE FORMAT SETTING 
in 6. SYSTEM SETTINGS 
(ADMINISTRATOR).)
 To open the scanned image without using 
the software program in the CD-ROM that 
accompanies the network scanner 
expansion kit, the recipient must have a 
viewer program that can open the image 
format (file type) that was selected as 
explained above.
 The factory default setting for the image 
format produces the smallest file (TIFF 
G4). If the recipient cannot open the 
image, try sending the image in a different 
format.
 If the number of scanned originals is not 
divisible by the number set in PAGES 
PER FILE, the last file will have less 
pages.Note
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							82
NETWORK SCANNER FUNCTION
CHANGING THE SEND SETTINGS
The file name of the scanned image can be changed.
When performing Scan to E-mail, the subject and sender can also be changed.
If the send settings are not changed, these items are entered automatically using the information stored in the Web page.
1Touch the [SEND SETTINGS] key.
2Touch the [SUBJECT], [FILE NAME], 
or [SENDER] key to change the 
corresponding entry.
If the [Enable User 
Authentication] or 
[Disable selection of 
sender from Sender List] 
checkbox is selected in 
Advanced Setup in 
Network Scanning in the 
Web page, the [SENDER] 
key will be greyed out and 
cannot be selected (p.58).
3If the [SUBJECT] key or [FILE NAME] 
key is touched, a keyboard will 
appear. Enter the desired text and 
then touch the [OK] key.
Up to 64 characters can be entered.
4If [SENDER] is touched, a sender 
selection screen will appear. Touch 
the desired one-touch key and then 
touch the [OK] key.
The [GLOBAL ADDRESS SEARCH] key is used 
to select a user stored in a global address book 
as a sender. (p.75)
The [ADDRESS ENTRY] key is used to directly 
enter an e-mail address. 
5Touch the [OK] key in the send 
settings screen.
You will return to the 
initial screen.
 A maximum of only 54 characters can be 
displayed in the send settings screen.
 When entering a file name, there is no 
need to enter a file extension.
The file extension is added automatically 
based on the selected file format.
 The following symbols cannot be used 
when entering a file name or folder name.
Depending on the environment of use of 
the OS, it may not be possible to use 
spaces and the symbols indicated below.
For example, hyperlinks will not operate 
correctly or nonsense characters may appear.
$  %    (  )  +  -  .  =  @  [  ]  ^  `  {  }  _
ADDRESS
BOOK
ADDRESS ENTRY
ADDRESS REVIEW
SEND SETTINGS
SUBJECT
FILE NAME
SENDER
(USE DEF
(USE DEF
(USE DEF
SEND SETTINGS
SPACEÃÄÂ/ãäâ12#$%
abcABC
AB/ab
CANCELOKSUBJECT
XXXXX
Note
\?/  ; : ,
 ! * | &#
 The senders that have been stored in 
Sender in the Web page appear in the 
sender select screen. If the desired 
sender does not appear, you must first 
store it as a Scan to E-mail destination in 
Sender in the Web page. (p.67)
 When a checkmark appears in the 
[Disable selection of sender.] checkbox in 
the Web page, the [SENDER] key in the 
SEND SETTING screen is greyed out to 
prevent selection of senders and entry of 
e-mail addresses.
 If an LDAP server is not configured in the 
Web page, the [GLOBAL ADDRESS 
SEARCH] key will be greyed out and 
searching will not be possible.
ABCGROUPFREQUENT USEABCDEFGHIJKLMNOPQRSTUVWXYZ
OK1/2
TEST5TEST6
TEST3
TEST1TEST2
TEST4
ADDRESS ENTRY
GLOBAL
ADDRESS SEARCH
Note
OK
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							83
4
CANCELLING AN E-MAIL/FTP 
TRANSMISSION
You can cancel a transmission job that is in progress. Cancellation is done from the scanner job status screen.
1Press the [JOB STATUS] key.
2Touch the [SCAN TO] key.
3Touch the job key of the transmission 
job that you wish to cancel.
The touched key is highlighted.
4Touch the [STOP/DELETE] key.
A message appears to 
confirm the cancellation. 
Touch the [YES] key to 
delete the selected job 
key and cancel the 
transmission.
You can cancel a transmission after scanning is finished by pressing the [CLEAR] key ( ) or the [CLEAR ALL] 
key ( ) while SENDING. PRESS [C] TO CANCEL. appears in the touch key.Note
If you do not wish to cancel the 
transmission, touch the [NO] key.
JOB STATUS
SCAN
FA XD ATA
LINE
D ATA
SYSTEM SETTING
SCAN TO
STOP/DELETE
Note
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							84
METADATA DELIVERY (DATA 
ENTRY)
When the application integration module is installed and an image file is generated for a scan send transmission, 
metadata (data indicating the attributes of the image file and how it is to be processed) can be generated based on 
pre-stored information and transmitted as a separate file. The metadata file is created in XML format. By linking the 
metadata with applications such as document management software, a workflow application, or an encryption 
server, a sophisticated document solution environment can be built.
Using the application integration module, information on a generated image file can be entered at the touch panel 
and transmitted along with the image as an XML file.
Scan to
Desktop
Metadata
(XML file)
Image fileClient PC that uses Network
Scanner Tool
Scan to E-mail
Scan to FTPServerFax server, document 
management software, 
workflow application, 
encryption server, etc.
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							85
4
PREPARATIONS FOR METADATA 
TRANSMISSION
SETTINGS REQUIRED IN THE WEB PAGES
All settings related to metadata are configured in the Web pages. (Administrator rights are required.)
To configure metadata settings, click [Metadata Settings] in the Web page menu frame.
Storing Metadata Sets
Store the items (the metadata set) that are written to the XML file that is generated during scanning. Up to 10 
metadata items can be configured in a metadata set. A stored metadata set can be selected at the time of 
transmission.
METADATA TRANSMISSION FOR SCAN TO DESKTOP
When Network Scanner Tool is used in its factory default configuration, a file will be generated with a new file name 
on the computer. When Network Scanner Tool is used as a means of sending a metadata file to a third party 
software application, this setting must be disabled to allow cross referencing between the image file and XML file by 
means of the file name generated by the computer. (When setting the file name in [SEND SETTINGS], to ensure 
that a previously existing file on a computer is not overwritten by a transmitted file of the same name, be sure to 
configure the file name so that name duplication cannot occur; for example, by including a unique extension (the 
date, etc.) in the generated file name. If the file name setting is left blank, the machine will automatically generate a 
file name that is unique.)
Addresses specified in Require destination selection and include in metadata when a metadata set is stored 
can be selected as transmission destinations at the time of transmission using one-touch keys, manual entry, 
and/or a global address book search. (Addresses for which metadata entry is not allowed cannot be specified as 
transmission destinations.)
 It is recommended that you use Network Scanner Tool to receive metadata. For more information, see the 
Network Scanner Tool Users Guide (PDF format) on the Sharpdesk/Network Scanner Utilities CD-ROM.
 For information on the license agreement and how to use the CD-ROM that accompanies the application 
integration module, see the separate Sharpdesk license kit manual.
Using third party software applications
Various types of third party software applications exist. Some applications can start automatically from 
Network Scanner Tool and some cannot. When the auto-run function of an application is enabled, Network 
Scanner Tool will start the application with the .exe command using the file name as a parameter. Normally 
an application is started twice, once for the image file and once for the XML file. For example, when Network 
Scanner Tool is set to start the application APP.EXE, the following commands are applied when the two files 
IMG.TIF and IMG.XML are received.
APP.EXE IMG.TIF
APP.EXE IMG.XML
Note
Note
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							86
TRANSMITTING METADATA
Follow the steps below to select a metadata set, enter each item, and perform metadata transmission.
1Touch the [DATA ENTRY] key.
2Touch the key of the metadata that 
you wish to use.
3Touch the [OK] key.
4The keys of the items stored in the 
metadata set will appear. Touch the 
key of the item that you wish to enter.
5Touch the key of the value that you 
wish to enter.
 If the entry values of the metadata item were stored 
in selection format, the selections will appear as 
keys. If a value is editable, the [DIRECT ENTRY] key 
can be touched to manually enter a value.
 If a metadata item requires the entry of text, a text 
entry screen will appear. Enter the required 
information.
6Touch the [OK] key.
7Enter all items.
If no metadata sets have been stored, the 
[DATA ENTRY] key cannot be selected. 
Store a metadata set in the Web pages and 
then perform the transmission procedure.
If you selected the wrong metadata set, 
touch the [METADATA SET] key and return 
to the screen of step 3. Metadata items 
entered to that point will not longer be 
effective.
ADDRES
ADDRES
DATA ENTRYSEND S
Note
OK
METADATA 2
METADATA 4
METADATA 6
METADATA 8
1/2
CANCEL
OK
ATA 2
ATA 4
ATA 6
ATA 8
1/2
CANCEL
READY TO SEND.(DATA ENTRY MODE)
DATA ENTRY
User ID
Pass Code
Bill Code
METADATA SE
Note
 To change the number of items that 
appear at once, touch the display item 
number select key. Each time the key is 
touched, the number of items displayed 
switches between 3 and 6.
OK
Value2
Value4
Value6
1/9
CANCEL
DIRECT ENTRY36
Note
OK
Value2
Value4
Value6
1/9
CANCEL
DIRECT ENTRY36
READY TO SEND.(METADATA SEND MODE)
DATA ENTRY
User ID
Pass Code
Bill Code
Value2
xxxxxx
xxxxxx
METADATA SET
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							87
NETWORK SCANNER FUNCTION
4
8Touch the [OK] key.
9Select image settings and any other 
settings, and perform the scan send 
procedure.
 The procedures for selecting settings and performing 
transmission are the same as for scan send.
 To change an entered value, touch the [DATA ENTRY] key 
again. The entry screen for the selected metadata set will 
appear.
OK
1/4
CANCELATA SET
ADDRESS
BOOK
READY TO SEND.
AUTOQUALITY
200dpiRESOLUTION
PDF-NONEFILE FORMAT
A3ORIGINAL
ADDRESS ENTRY
ADDRESS REVIEW
DATA ENTRYSEND SETTINGS
 When metadata send settings are configured, the [DATA ENTRY] key is highlighted. If you do not wish to send 
metadata, cancel the metadata settings and then perform the transmission
 When a destination or metadata setting has been selected in data entry mode, it will not be possible to switch 
to another mode.Note
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							88
NETWORK SCANNER FUNCTION
M E TA D ATA  F I E L D S
The following three types of metadata are included in the XML file that is transmitted.
●Data automatically generated by the machine: These data are always included in the XML file and are 
automatically stored on your computer.
●Previously defined fields: These fields are automatically recognized by the machine and 
assigned to appropriate XML tags. These fields are selectable, 
and can only be included in the XML file if enabled in the Web 
pages.
●User defined fields: Custom fields can be added to the XML file. These fields are 
selectable and can be defined in the Web pages.
If a defined metadata field is one of the following fields, a message will appear informing you that the field cannot be 
entered. Enter appropriate information in the related items of the send settings.
Name entered in 
metadata fieldDescriptionWhere entered
fromName Name of the user who sent the job. If the name is 
not entered as metadata, the sender name 
determined by the usual rules for determining the 
sender name will be applied as metadata.[SENDER NAME]
(Sender name of selected sender)
senderName E-mail address to which the transmission result 
will be sent.[SENDER NAME]
(E-mail address of selected sender)
documentSubject Job name appearing in the e-mail Subject line, 
or job name on the fax cover sheet. When the 
user enters a [SUBJECT] in the send settings 
screen in the touch panel, the entered value is 
applied as metadata.[SUBJECT]
(Blank until a value is set in the send 
settings screen.)
fileName Enter the file name of the image to be sent. [FILE NAME]
(Only when the [Allow Custom 
Filenames] checkbox is selected   
in the metadata settings screen in 
the Web pages.)
(Blank until a value is set in the send 
settings screen.)
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