Sharp MX M260 User Manual

							89
4
CHECKING THE IP ADDRESS
To check the IP address of the machine, print out the settings list from the operation panel of the machine.
1Press the [SYSTEM SETTINGS] key.
The system settings  
screen will appear.
2Touch the [LIST PRINT] key.
3Touch the [PRINTER TEST PAGE] key.
4Touch the [PRINTER SETTINGS LIST] 
key.
PRINT JOB IN 
MEMORY. PLEASE 
WAIT UNTIL PRINT 
OUT. appears in the 
message screen and 
printing begins.
OB STATUS
D ATA
LINE
D ATA
SYSTEM SETTINGS
ESS
ROL
CL
RECEIVE MODELAY
AST
FA
F
LIST PRINT
PRINTER TEST PAGE
SENDING ADDRESS LIST
FAX REPORT
PCL SYMBO
SET LIST
NIC PAGEPCL EXTENDED
FONT LIST
PRINTER
SETTINGS LIST
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							90
5
Chapter 5
SYSTEM SETTINGS (GENERAL)
SYSTEM SETTINGS
The system settings let you adjust certain features of the machine to better suit your needs.
The system settings consist of settings that are used by general users, and settings that can only be configured by 
an administrator of the machine.
This chapter explains system settings (general) that can be configured by general users.
The system settings include the following settings:
●TOTAL COUNT ........................... This displays the number of pages output by the machine. (p.92)
●DISPLAY CONTRAST ................ This is used to adjust the contrast of the touch panel. (p.92)
●LIST PRINT*
1.............................. This is used to print a setting list or a font list. (p.92)
●CLOCK ........................................ This is used to set the date and time of the machine’s built-in clock. (p.92)
●TRAY SETTINGS ........................ This is used to configure the paper type and paper size settings for each 
tray, and select whether or not automatic switch over to another tray with the 
same size and type of paper will take place if the paper runs out during 
continuous printing. (p.92)
The following settings are explained in detail in the operation manual for facsimile.
●ADDRESS CONTROL*
2............. If your machine has the fax option, this setting is used to store fax numbers 
for automatic dialling. Group keys and user indexes can also be 
programmed.
●RECEIVE MODE*
2...................... This is used to select the fax receive mode (automatic or manual).
●FAX DATA FORWARD*2............ This is used to forward faxes received in memory to another destination.
●KEYBOARD SELECT*
3...............When using the fax or network scanner function, use this setting to change the 
layout of the keyboard in the letter entry screen. (p.92)
●ADMINISTRATOR SETTINGS.... Settings for administrators of this machine. A key appears for these settings 
in the system settings menu screen. For explanations of the settings, see 6. 
SYSTEM SETTINGS (ADMINISTRATOR). (For explanations of 
administrator settings for the fax option, see the operation manual for 
facsimile.)
*
1The fax option or network printer function must be installed.
*2The fax option must be installed.
*3The fax option or network scanner function must be installed.
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SYSTEM SETTINGS (GENERAL)
44445
GENERAL PROCEDURE FOR SYSTEM SETTINGS
1Press the [SYSTEM SETTINGS] key.
2Touch the key of the desired setting. 
The setting screen will appear.
Each of the system settings is explained on the 
following pages.
The [TRAY SETTINGS] key is selected in the 
following example.
When the [TRAY SETTINGS] key is selected, the 
following screen appears.
3Touch the [OK] key in the setting 
screen to close it.
4When you are ready to exit the system 
settings, touch the [EXIT] key.
 When a checkbox appears next to an item 
in a screen, touch the checkbox ( ) to 
select the item. A checkmark ( ) will 
appear to indicate that the item is 
selected.
In the above settings, tray 1 can be used 
for printer, copy, and fax mode. Tray 2 and 
tray 3 can only be used for copy mode.
 For a detailed explanation of the trays, see 
CHANGING A TRAY’S PAPER TYPE 
AND PAPER SIZE SETTINGS (p.20).
OB STATUS
D ATA
LINE
D ATA
SYSTEM SETTINGS
SYSTEM SETTINGS
TOTAL COUNT
TRAY SETTINGSADDRESS
CONTROL
KEYBOARD
SELECTADMINISTRATOR SETTINGS
CLOCKDISPLAY
CONTRASTLIST PRINT
FAX DATA
FORWARDRECEIVE MODE
EXIT
SYSTEM SETTINGSTRAY SETTINGS
TRAY 1
TRAY 3
TRAY 2PLAIN / B4
PLAIN / A3
TYPE / SIZEPRINTFAXOK
1/3PLAIN / A4
COPY
Note
SYSTEM SETTINGS
TOTAL COUNT
TRAY SETTINGS
KEYBOARD
SELECTADMINISTRATOR SETTINGS
CLOCKDISPLAY
CONTRAST
ADDRESS
CONTROL
LIST PRINT
FAX DATA
FORWARDRECEIVE MODE
EXIT
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							92
SYSTEM SETTINGS (GENERAL)
SETTINGS
Total count
The total page count display shows the following 
counts:
 The total count shows the combined output total of 
the copy, fax, and printer functions.
 Total number of copies and printed pages
 Number of pages fed through the RSPF
 Number of two-sided copies
 Number of times the stapler was used
 Number of pages sent using the network scanner 
function
 Number of sent and received fax pages
The counts that appear will vary depending on the 
peripheral equipment installed.
 Each sheet of paper that is A3 (11 x 17) size is 
counted as two sheets.
 Each sheet of paper used for automatic two-sided 
copying is counted as two sheets (A3 (11 x 17) 
paper is counted as four sheets.). 
Display contrast
Screen contrast adjustment is used to make the touch 
panel easier to view under various lighting conditions. 
Touch the [LIGHTER] key to make the screen lighter, 
or the [DARKER] key to make the screen darker.
List print
Use this to print the PRINTER TEST PAGE, the FAX 
REPORT, or the SENDING ADDRESS LIST.
Clock
Use this to set the date and time of the machine’s 
built-in clock. The date and time are used for functions 
that require date and time information.
Tray settings
The paper type, paper size, and enabled modes can 
be set for each tray. Auto tray switching and disabling 
of two-sided printing on letterhead paper can also be 
set. See page 20 and 21 for details on setting the 
paper type and paper size. 
 To select which trays can be used in each of copy, 
printer, and fax modes, select the checkboxes ( ) 
of the desired trays in each mode.
 When a tray runs out of paper in the middle of a job, 
the auto tray switching function automatically 
switches the paper source to another tray that has 
the same paper size and paper type settings. (The 
auto tray switching function cannot be set for the 
bypass tray.)
Keyboard select
When using the fax or network scanner function, you 
can change the layout of  the keyboard that appears in 
the letter entry screen. Select the layout that you find 
easiest to use.
The following three keyboard configurations are 
available:
 Keyboard 1 (QWERTY configuration)*
 Keyboard 2 (AZERTY configuration)
 Keyboard 3 (ABCDEF configuration)
*
The default setting is Keyboard 1.
(Example: Letter entry screen when Keyboard 3 is 
selected.)
NAME
SPACEAB/ab12#$
OKCANCEL
ABCabc
ÀÄÂ/àäâ
aacdghij
klmnopq
tuvwxyz
rs@
feb
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5
JOB PROGRAM MEMORY
If you frequently use the same settings for copy jobs, you can store in the settings in a job program. Up to 10 job 
programs can be stored, and the programs are retained even when the power is turned off. By storing frequently 
used copy settings in a program, you can eliminate the bother of selecting the settings each time you use them for a 
copy job.
●After a job program is stored, if any settings of the administrator settings related to the stored job program are 
prohibited, the related settings in the job program will not be recalled.
●If the overwriting of job programs is prohibited in the administrator settings, it will not be possible to overwrite or 
delete a job program.
●To exit job program memory mode, press the [CLEAR ALL] key ( ) on the operation panel or touch the [EXIT] key 
on the touch panel.
STORING A JOB PROGRAM
1Press the [#/P] key ( ).
2Touch the [STORE/DELETE] key.
3Touch a program number from 1 to 10 
in the storage register screen.
4Select the copy settings that you wish 
to store in the program.
The number of copies 
cannot be stored.
5Touch the [OK] key.
The selected settings will 
be stored under the 
program number 
selected in step 3.
If a numeric key is selected that has already 
been programmed, a confirmation screen 
will appear. To replace the existing program 
with the new program, touch the [STORE] 
key and continue from step 4. If you do not 
wish to replace the existing program, touch 
the [CANCEL] key to return to the above 
screen and select a different numeric key.
LOGOUT
NUMBER.
ECALLSTORE/DELETE
ROGRAMS
SS PROGRAM NUMBER.
RECALLSTORE
Note
A4A3
SPECIAL MODES
2-SIDED COPY
OUTPUT
TO STORE, MAKE SELECTIONS AND PRESS
[OK], TO DELETE, PRESS [CANCEL].
A4
AUTOEXPOSURE
AUTO   A4PAPER SELECT
100%COPY RATIO
D PRESS
EL].CANCEL
A4A3
OK
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SYSTEM SETTINGS (GENERAL)
EXECUTING A JOB PROGRAM
1Press the [#/P] key ( ).
2Touch the program number key of the 
desired program.
The job program will be 
executed. A number for 
which no job program 
has been stored cannot 
be selected.
3Place the original, check the original 
size, and then set the number of 
copies and any other desired copy 
settings not stored in the program. 
When finished, press the [START] key 
().
DELETING A STORED JOB PROGRAM
1Press the [#/P] key ( ).
2Touch the [STORE/DELETE] key.
3Select the program number of the 
program to be deleted.
If a number key for which 
no job program has been 
stored is selected, the 
proceed to step 4 on the 
previous page (for 
storing a job program).
4Touch the [DELETE] key.
The selected program will 
be deleted and you will 
return to the screen of step 
3. If the [CANCEL] key is 
touched, you will return to 
the screen of step 3 
without deleting the 
program. 
If you are finished deleting programs, touch the [EXIT] 
key in the screen of step 3 to exit.
LOGOUT
JOB PROGRAMS
PRESS PROGRAM NUMBER.
RECALL
UT
LOGOUT
LOGOUT
NUMBER.
ECALLSTORE/DELETE
EXIT
STORE/DELETE
RECALLSTORE/DELET
A JOB PROGRAM HAS BEEN ALREADY STORED.
STORE ANOTHER PROGRAM?
CANCELDELETESTORE
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							95
5
AUDITING MODE
When auditing mode is enabled, a count is kept of the number of pages printed or copied by each account 
(maximum of 100 accounts). The counts can be viewed whenever necessary.
COPYING WHEN AUDITING MODE IS ENABLED
When auditing mode is enabled, the following account number entry screen appears.
1Enter your account number (5 digits) 
with the numeric keys.
Each digit is indicated by 
an asterisk  .
 When a valid account number is entered, the 
number of copies already made by that account 
appears for several seconds on the initial screen.
 If a limit has been set in the administrator settings for 
the number of copies that can be made by the 
account, the remaining number that can be made is 
displayed in the message display together with the 
number of copies already made. (See 6. SYSTEM 
SETTINGS (ADMINISTRATOR).) 
2When the copy job is finished, press 
the [LOGOUT] key ( ).
The screen reverts to the 
account number entry 
screen.
 Auditing mode can be enabled for all modes (copy mode, fax mode, network scanner mode, and printer mode) 
in the administrator settings. (See 6. SYSTEM SETTINGS (ADMINISTRATOR).)
 To print in printer mode when auditing mode is enabled, enter your account number in the printer driver setup 
screen on your computer.Note
-----
ENTER YOUR ACCOUNT NUMBER.
LOGOUT
SPECIAL MODES:
2-SIDED COPY:
OUTPUT
READY TO COPY.
AUTOEXPOSURE
AUTO   A4PAPER SELECT
100%COPY RATIO
 A4ORIGINAL
0
ACCOUNT STATUS:  COPIES MADE 000,000
            COPIES REMAINING 999,999
 To perform an interrupt job when auditing 
mode is enabled, press the [INTERRUPT] 
key ( ) . The account number entry 
screen will appear. Enter your account 
number. When the interrupt job is finished, 
be sure to press the [INTERRUPT] key 
( )  or the [CLEAR ALL] key ( )  to end 
interrupt mode.
 If an invalid account number is entered in 
step 1, the account number entry screen 
reappears.

When ACCOUNT NUMBER SECURITY in 
the administrator settings is enabled (See 
6. SYSTEM SETTINGS 
(ADMINISTRATOR).), the following 
message will appear and operation will not 
be permitted for 1 minute if an invalid 
account number is entered 3 times in a 
row.
NGS
LOGOUT
Note
PLEASE SEE YOUR ADMINISTRATOR FOR
ASSISTANCE.
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							96
6
Chapter 6
SYSTEM SETTINGS (ADMINISTRATOR)
PURPOSE OF THE 
ADMINISTRATOR SETTINGS
The administrator settings in the system settings are used by the administrator of the machine to customize certain 
features of the machine to better meet the needs of users.
This chapter explains administrator settings that are common to all functions of the multifunction system (copy 
function, fax function, printer function, and network scanner function), as well as programs that are specific to the 
copy function, printer function, and network scanner function. Programs that are specific to the fax function are 
explained in the following manual:
 Fax function .............AR-FX7 Operation manual (Chapter 8)
In order to access the administrator settings, the administrator password must be entered.
PROGRAMMING AN 
ADMINISTRATOR PASSWORD 
The administrator password is a 5-digit number that must be entered in order to access the administrator settings. 
The administrator of the machine should change the default administrator password that was set at the factory to a 
new 5-digit number. Be sure to remember the new administrator password, as it must be entered each time the 
administrator settings are subsequently used. (Only one administrator password can be programmed.)
See page 154 for default administrator password.
To change the administrator password, see USING THE ADMINISTRATOR SETTINGS on the following page.
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6
USING THE ADMINISTRATOR SETTINGS
1Press the [SYSTEM SETTINGS] key.
2Touch the [ADMINISTRATOR 
SETTINGS] key.
3Use the numeric keys to enter the 
five-digit administrator password.
Each time a digit is 
entered, the dash (-) that 
indicates the digit will 
change to an asterisk ( ). 
4Touch a key to select the desired 
category of administrator settings.
Example:
To change the administrator password, touch the 
[CHANGE ADMINISTRATOR PASSWORD] key.
 Each time you need to configure a program, use this 
procedure to select the program.
 In the following steps, the setting screen for the 
selected program appears. Refer to the explanation 
of the program to select the desired setting (the 
explanations of the programs begin on page 103).
5Use the numeric keys to enter the new 
5-digit administrator password.
Use a number for the 
administrator password 
that has not been 
programmed as an 
account number for 
auditing mode (a number 
that has been 
programmed as an 
account number cannot be used). The entered number 
will be the new administrator password. Be sure to 
remember this number.
6Touch the [OK] key. You will return to 
the screen of step 4.
This completes the 
procedure for changing 
the administrator 
password. If you wish to 
configure another 
program, touch the key of 
the desired program in the 
screen of step 4.
7Press the [CLEAR ALL] key ( ) to 
exit the setting.
When using the administrator settings for the first time, change the factory default administrator password to a 
new code. (Step 3 to step 5)Note
OB STATUS
D ATA
LINE
D ATA
SYSTEM SETTINGS
ADMINISTRATOR SETTINGS
ADDRESS
CONTROLTRAY SETTINGS
TOTAL COUNTDISPLAY 
CONTRASTLIST PRINTCLOCK
KEYBOARD
SELECT
RECEIVE MODEFAX DATA
FORWARD
SYSTEM SETTINGSEXIT
ADMINISTRATOR PASSWORD
SYSTEM SETTINGSEXIT
ACCOUNT
CONTROLENERGY SAVEOPERATION 
SETTINGSDEVICE CONTROL
COPY SETTINGSPRINT SETTINGSSCANNER 
SETTINGSFAX SETTINGS
LIST PRINTCHANGE ADMINISTRATOR 
PASSWORDPRODUCT KEY
22222-----
OK
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							98
SYSTEM SETTINGS (ADMINISTRATOR)
KEYS USED IN ADMINISTRATOR SETTINGS
Example: Auditing mode
When a checkbox ( ) appears in front of a setting, a checkmark ( ) will appear when the checkbox is touched. 
This indicates that the setting is enabled. If a checkbox with a checkmark ( ) is touched, the checkmark is 
cleared ( ) and the setting is disabled.
When a key that appears in the form   is touched, the setting screen of that key will appear.
If the settings continue on the following screen(s), touch the   and   keys to move back and forth through the 
screens. To return to the category selection screen, touch the [OK] key.
The currently set numerical value is displayed.
Numerical values can be set by touching the   and   keys.
20(1  999)
1
23
45
OK
RESETTING ACCOUNT
TOTAL PAGES PER ACCOUNT
AUDITING MODE
ACCOUNT CONTROL
SYSTEM SETTINGS
1/3
The following keys appear in screens that 
require the entry of numerical values.
1
2X X X
3
4
5
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