Sharp MX M260 User Manual
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69 NETWORK SCANNER FUNCTION 4 RESTRICTING USE OF THE NETWORK SCANNER FUNCTION (USER AUTHENTICATION) Use of the network scanner function can be restricted by means of user passwords stored in an LDAP server. Settings required for user authentication To implement user authentication, the following settings are required: Enable user authentication (step 3 on page 58) Configure LDAP server settings (p.60) Store login names (p.67) Logging in when user authentication is enabled To use the network scanner function when user authentication is enabled, you must first log in. Follow these steps: 1Press the [SCAN] key on the operation panel. The login screen will appear in the touch panel. If you will use the [SELECT FROM SENDER LIST] key, go to step 3. 2Touch the [LOGIN NAME] key, [E-MAIL ADDRESS] key. A text entry screen will appear when each key is touched. Enter the LOGIN NAME, SENDER NAME, and E-MAIL ADDRESS. (Go to step 4.) 3Touch the [SELECT FROM SENDER LIST] key. The sender list screen appears. When you select your login name, sender name and e-mail address are entered. 4Enter the password. For the password, enter the user password that is stored in the server. 5Touch the [OK] key. If the login name and password are valid, the initial screen (p.70) of scanner mode appears. JOB STATUS COPY PRINT SCAN FA X ON LINE D ATA D ATA LINE D ATA SYSTEM SETTINGS USER AUTHENTICATION SENDER NAME: E-MAIL ADDRESS LOGIN NAME PASSWORD OK SELECT FROM SENDER LIST To logout, press the [LOGOUT] key ( ). If audit mode is enabled, you will also log out of your account. To switch to a mode other than network scanner mode, you must log out. SPACE12#$% abcABC AB/ab CANCELOKPASSWORD Note Downloaded From ManualsPrinter.com Manuals
70 INITIAL SCREEN OF SCANNER MODE The condition setting screen of scanner mode is displayed by pressing the [SCAN] key (refer to the operation manual for copier) while the copy mode, print mode, fax mode, or job status screen appears in the touch panel. If user authentication is enabled, the initial screen will appear after authentication. (p.69) In the explanations that follow, it is assumed that the initial screen that appears after pressing the [SCAN] key is the condition setting screen (shown below). If you have set the display to show the address book screen (following page) when the [SCAN] key is pressed, touch the [CONDITION SETTINGS] key in the address book screen to display the condition setting screen. Condition settings screen The display is initially set (factory setting) to show the following condition setting screen as the initial screen. Message display Messages appear here to indicate the current status of the machine. [ADDRESS BOOK] key (p.71) This displays the address book screen (next page). Touch this key when you wish to use a one-touch key that has a destination (or group) programmed in it. [ADDRESS REVIEW] key (p.74) When performing Scan to E-mail broadcast transmission, touch this key to check your selected destinations. A list of the destinations will appear, and you can delete any incorrect destinations. [ADDRESS ENTRY] key (p.74) When performing Scan to E-mail, touch this key if you wish to enter the e-mail address of the recipient manually instead of using a one-touch key. [SEND SETTINGS] key (p.82) Touch this key to change the subject*, file name, or sender* when sending a scanned image. * When using Scan to E-mail. [INFORMATION] icon (p.79) The [INFORMATION] icon appears in the base screen when one or more special modes are selected.[ORIGINAL] key (p.76, 77, 78) Touch this key to set the original size manually, select two-sided scanning, or select job build (when an RSPF is installed). [FILE FORMAT] key (p.81) Touch this key to change the format of the image file to be sent, or change the number of pages per file. The selected format is highlighted at the top of the key. [RESOLUTION] key (p.80) Touch this key to change the resolution setting for the original to be scanned. The selected resolution setting will be highlighted above the key. [QUALITY] key (p.79) Touch this key to change the image quality and density settings for scanning. The selected image quality and density are highlighted at the top of the key. The administrator setting DEFAULT DISPLAY SETTINGS can be used to set the display to show either the condition setting screen (shown below) or the address book screen (following page) when the [SCAN] key is pressed (refer to 6. SYSTEM SETTINGS (ADMINISTRATOR)).Note ADDRESS BOOK READY TO SEND. 300dpi AUTO QUALITY RESOLUTION TIFF-G4FILE FORMAT AUTOORIGINAL ADDRESS ENTRY ADDRESS REVIEW SEND SETTINGS 1 10 9 8 7 6 2 3 4 5 1 2 3 4 5 6 7 8 9 10 Downloaded From ManualsPrinter.com Manuals
71 NETWORK SCANNER FUNCTION 4 Address book screen Touch the [ADDRESS BOOK] key in the condition setting screen (previous page) to display the screen shown below at right. Destinations stored using the Web page are grouped in indexes ( ) according to the letter entered in Initial for each destination, and the name entered in Display Name is displayed in the one-touch key ( ). One-touch key display This shows the one-touch keys that have been stored on the selected index card. The key type is indicated by the icon at the right. :Scan to E-mail :Scan to FTP :Scan to Desktop The number of one-touch keys that appear in one screen can be changed to 6, 8, or 12 using THE NUMBER OF DIRECT ADDRESS / SENDER KEYS DISPLAYED SETTING in the administrator settings. Display switching keys In cases where the one-touch keys cannot all be displayed on one screen, this shows how many screens are left. Touch the keys to move through the screens. [CONDITION SETTINGS] key This displays the condition setting screen (p.70), which is used to set various conditions. [GLOBAL ADDRESS SEARCH] key (p.75) If an LDAP server is used, touch this key to select a Scan to E-mail destination in the LDAP server. If an LDAP server is not used, the key is greyed out and cannot be selected.[ABC GROUP] key Touch this key to switch between the alphabetical index and the group index. The selected index type is displayed. Index keys One-touch key destinations are stored on each of these index cards (alphabetical index or group index). Touch an index key to display the card. Group indexes make it possible to store one-touch keys by group with an assigned name for easy reference. This is done with the system settings (p.61). Frequently used one-touch key destinations can be stored on the [FREQUENT USE] card for convenient access. 6 1 USER 1USER 2USER 3USER 4USER 5USER 6ABCGROUP ABCGROUPFREQUENT USEABCDEFGHIJKLMNOPQRSTUVWXYZ TEST5TEST6 TEST7TEST8 TEST3 TEST1TEST2CONDITION SETTINGS1/2 ADDRESS REVIEW READY TO SEND. GLOBAL ADDRESS SEARCH TEST4 E-mail Destination Management page 6 6 1 1234 56 1 2 3 4 5 6 If the initial screen has been set to the address book screen in the administrator settings, the above screen will be the initial screen. If desired, you can use the administrator settings, DEFAULT DISPLAY SETTINGS, to set the default screen to the group index. (See 6. SYSTEM SETTINGS (ADMINISTRATOR).)Note Downloaded From ManualsPrinter.com Manuals
72 SENDING AN IMAGE BASIC TRANSMISSION METHOD 1Make sure the machine is in scanner mode. When the [SCAN] key light is on, the machine is in scanner mode. If the light is not on, press the [SCAN] key. If user authentication is enabled, you must log in. (p.69) 2Load the original. For detailed information on loading an original, refer to the operation manual for copier. 3Check the original size that appears in the top half of the [ORIGINAL] key. The original size is automatically detected. If you loaded a non-standard size document or wish to change the scanning size, touch the [ORIGINAL] key and set the document size. (Refer to page 78.) 4Adjust the quality setting. (p.79) The factory default settings are: Image quality: TEXT/PHOTO Density: AUTO 5Adjust the resolution setting. (p.80) The factory default setting is 300dpi. 6Select the file format. (p.81) The factory default settings are: FILE TYPE: TIFF COMPRESSION MODE: MMR (G4) PAGES PER FILE: ALL 7Touch the [ADDRESS BOOK] key. The address book screen appears. You cannot load documents in both the RSPF and on the document glass and send them in a single transmission. If documents are loaded in both the RSPF and on the document glass, only the document in the RSPF will be scanned and transmitted. To scan a two-sided original (when an RSPF is installed), refer to page 76. If you are scanning a large number of originals (and the RSPF is installed), follow the procedure on page 77. To rotate the document image 90° before transmission, see page 78. JOB STATUS COPY PRINT SCAN FA X ON LINE D ATA D ATA LINE D ATA SYSTEM SETTINGS Note AUTO A4 ORIGINAL 300dpi RESOLUTION TIFF-G4 FILE FORMAT Note AUTO A4 300dpiRESOLUTION QUALITY TIFF-G4 AUTO FILE FORMAT AUTO A4ORIGINAL 300dpiRESOLUTION QUALITY TIFF-G4FILE FORMAT AUTO A4ORIGINAL 300dpiRESOLUTION QUALITY TIFF-G4FILE FORMAT ADDRESS BOOK ADDRESS ENTRY ADDRESS REVIEW SEND SETTINGS Downloaded From ManualsPrinter.com Manuals
73 NETWORK SCANNER FUNCTION 4 8Touch the one-touch key of the desired destination. The key you touched is highlighted. If you touch the wrong key, touch the key again to cancel the selection. The key display will return to normal. 9Enter a file name for the scanned image. (p.82) If the send settings are not changed, a file name is assigned based on the items specified in the Web page. Using the RSPF 10Press the [START] key ( ). Scanning begins. When scanning is finished, SENDING. PRESS [C] TO CANCEL. appears in the touch panel and transmission begins. When transmission is finished, SENDING COMPLETED. appears in the touch panel. Using the document glass 10Press the [START] key ( ). The original is scanned and the [READ-END] key appears. 11If you have another page to scan, change pages and then press the [START] key ( ). Repeat this sequence until all pages have been scanned. 12After the final page is scanned, touch the [READ-END] key. SENDING. PRESS [C] TO CANCEL. appears in the touch panel and transmission begins. When transmission is finished, SENDING COMPLETED. appears in the touch panel. Refer to pages 62 to 65 for information on programming one-touch key destinations. When touching a one-touch key, corresponding information from the e-mail destination screen is shown in the message display. The destination e-mail address for Scan to E-mail can be entered manually, or you can search for a destination in an LDAP server on the network (p.74 to 75). Multiple destinations can be specified for a Scan to E-mail transmission (p.74). When sending an image by Scan to E-mail, a subject and senders name can be entered. Normally the subject and sender are automatically entered based on the information stored in Reply E-mail Address in SMTP Setup in the Web page. If user authentication is enabled, the e-mail address of the user who logged in is used as the sender. FREQUENT USEABCDEFGHIJKLMNOP TEST5TEST6 TEST7TEST8 TEST3 TEST1TEST2 READY TO SEND. TEST4 Note ADDRESS BOOK ADDRESS ENTRY ADDRESS REVIEW SEND SETTINGS Note If no action is taken for one minute, scanning automatically ends and transmission begins.Note READ-END ESS [START]. EAD-END]. To cancel transmission while SCANNING ORIGINAL. appears in the display or before the [READ-END] key is touched, press the [CLEAR] key ( ) or the [CLEAR ALL] key ( ). If you press the [CLEAR] key ( ), the destination and scan settings are saved. To cancel a transmission, press the [JOB STATUS] key and cancel the job. (p.83) If you exceed the number of pages that can be scanned while scanning an original, THE MEMORY BECOMES FULL. will appear in the touch panel. To send the data that has been scanned to that point, touch the [SEND] key. To cancel the transmission, touch the [CANCEL] key. If a misfeed occurs while an original is being scanned, remove the original according to the instructions in the touch panel. To resume scanning after removing the misfeed, press the [START] key ( ).Note Downloaded From ManualsPrinter.com Manuals
74 NETWORK SCANNER FUNCTION TRANSMISSION METHODS FOR SCAN TO E-MAIL The destination for a Scan to E-mail transmission can be selected from the address book or entered manually. You can also use an e-mail address stored on an LDAP server. It is possible to select multiple destinations for a Scan to E-mail transmission using a combination of these methods. Use the following procedure when you wish to enter the e-mail address manually or use an e-mail address stored on an LDAP server. Sending an image by entering an e-mail address manually 1Perform steps 1 through 6 of BASIC TRANSMISSION METHOD. (p.72) 2Touch the [ADDRESS ENTRY] key. The e-mail address entry screen appears. 3Touch the keys on the keyboard to enter the e-mail address. If you make a mistake, touch the key to move the cursor ( ) back to the mistake and then enter the correct character. To enter a number, touch the [AB/ab 12#$%] key. The screen will change to the number entry screen. To return to the text entry screen, touch the [AB/ab 12#$%] key again. 4Touch the [OK] key. 5If you wish to enter another e-mail address, repeat steps 2 through 4. If you wish to select an e-mail address from the address book screen, follow steps 7 and 8 of BASIC TRANSMISSION METHOD (p.72 to 73). If you wish to select an e-mail address in an LDAP server, follow the steps in Sending an image by selecting an e-mail address in an LDAP server (p.75). 6Touch the [ADDRESS REVIEW] key and check the destinations. When the [ADDRESS REVIEW] key is touched, only the entered destinations are displayed. To delete a destination, touch the key of the destination that you wish to delete. Touch the [OK] key to return to the initial screen. 7Continue from step 9 of BASIC TRANSMISSION METHOD (p.73). ADDRESS BOOK ADDRESS ENTRY ADDRESS REVIEW SEND SETTINGS SPACE12#$% abcABC AB/ab CANCELOKE-MAIL ADDRESS [email protected] abcABC CANCELOK If you frequently transmit to a fixed group of destinations, you can store the destinations as a group (p.65). The entered or selected destinations appear in the address review screen as one touch keys. A maximum of 18 characters of the name or e-mail address can appear in each key. To cancel the operation when selecting destinations, press the [CLEAR ALL] key ( ). Note ADDRESS BOOK ADDRESS ENTRY ADDRESS REVIEW SEND SETTINGS Note Note Important points when using Scan to E-mail Be very careful not to send image data files that are too large. Your mail servers system administrator may have placed a limit on the amount of data that can be sent in one e-mail transmission. If this limit is exceeded, the e-mail will not be delivered to the recipient. Even if there is no limit and your e-mail is successfully delivered, a large data file may take a long time to be received and place a heavy burden on the recipients network, depending on the recipients network (Internet) connection environment. If large image data files are repeatedly sent, the resulting burden on the network may slow down the speed of other, unrelated data transmissions and in some cases, may even cause the mail server or network to go down. In cases where you need to send multiple documents, try such measures as lowering the resolution mode. A limit can be set for the size of image files sent by Scan to E-mail in Maximum Size of File (p.58) in the Web page. Caution Downloaded From ManualsPrinter.com Manuals
75 NETWORK SCANNER FUNCTION 4 Sending an image by selecting an e-mail address in an LDAP server To use an LDAP server, the LDAP server settings must be configured in the Web page. 1Perform steps 1 through 6 of BASIC TRANSMISSION METHOD. ( p.72) 2Touch the [ADDRESS BOOK] key. The address book screen appears. 3Touch the [GLOBAL ADDRESS SEARCH] key. The global address search screen appears. 4Touch the key of the server that you wish to search and then touch the [OK] key. If you make a mistake, touch the key to move the cursor ( ) back to the mistake and then enter the correct character. To enter a number, touch the [AB/ab 12#$%] key. The screen will change to the number entry screen. To return to the text entry screen, touch the [AB/ab 12#$%] key again. 5Touch the [OK] key. The server begins searching. When the search is finished, a list of the matching e-mail addresses appears. 6Touch the one-touch key of the desired destination. If you touch the wrong key, touch the correct key. 7Touch the [ADD SELECTED] key. The destination selected in step 6 is entered as a destination of the transmission. 8If you wish to enter another e-mail address, repeat steps 6 through 7. If multiple LDAP servers have been configured and you wish to select a different server, touch the [ADDRESS BOOK] key and then touch the [GLOBAL ADDRESS SEARCH] key. 9Touch the [ADDRESS REVIEW] key and check the destinations. When the [ADDRESS REVIEW] key is touched, only the entered destinations are displayed. To delete a destination, touch the key of the destination that you wish to delete. Touch the [OK] key to return to the initial screen. 10Continue from step 9 of BASIC TRANSMISSION METHOD (p.73). If multiple LDAP servers have been configured, the server select screen appears. Touch the key of the server that you wish to search and then touch the [OK] key. The selected server key is highlighted. ADDRESS BOOK ADDRESS ENTRY ADDRESS REVIEW SEND SETTINGS ABCGROUPJKLMNOPQRSTUVWXYZ CONDITION SETTINGS1/2 ADDRESS REVIEW GLOBAL ADDRESS SEARCH Note 1/2 CANCELOKSERVER SELECT SERVER 1 SERVER 2 SERVER 3 SERVER 4 SPACE12#$% abcABC AB/ab CANCELOKGLOBAL ADDRESS SEARCH test If there are no matches, touch the [OK] key in the message screen that appears. Touch the [SEARCH AGAIN] key and repeat the procedure from step 4. To cancel the operation when selecting destinations, press the [CLEAR ALL] key ( ). Note test5test6 test3 test1 ADD SELECTED tes test2 READY TO SEND. test4 test5test6 test3 test1 ADD SELECTED tes test2 No.001:test1 [email protected] test4 CONDITION SETTINGS ADDRESS REVIEW SEARCH AGAIN ADDRESS BOOK Note Downloaded From ManualsPrinter.com Manuals
76 NETWORK SCANNER FUNCTION SCANNING AND TRANSMITTING A TWO-SIDED ORIGINAL (when an RSPF is installed) Follow these steps to automatically scan a two-sided original. 1Make sure the machine is in scanner mode and then load the document in the RSPF. (p.72) 2Touch the [ORIGINAL] key. 3Touch the [2-SIDED BOOKLET] key or the [2-SIDED TABLET] key as appropriate for the original you loaded. If you wish to rotate the original 90° when creating an image file, touch the [ROTATE THE IMAGE 90 DEGREES] checkbox (a checkmark should appear in the box). 4Touch the [OK] key. You will return to the initial screen. 5Continue from step 4 of BASIC TRANSMISSION METHOD ( p.72 to 73). If the correct original size does not appear in the screen of step 2, touch the [MANUAL] key and specify the correct original size (p.78). AUTO A4 ORIGINAL 300dpi RESOLUTION TIFF-G4 FILE FORMAT MANUAL ROTATE THE AUTO 2-SIDED BOOKLET2-SIDED TABLET ORIGINAL SIZE Note MANUAL ROTATE THE IMAGE 90 DEGREES OK 2-SIDED TABLETJOB BUILD INAL SIZE Booklets and tablets Two-sided originals that are bound at the side are booklets, and two-sided originals that are bound at the top are tablets. Two-sided scanning mode turns off after transmission is finished. Two-sided scanning mode can also be cancelled by pressing the [CLEAR ALL] key ().NoteBooklet Tablet Downloaded From ManualsPrinter.com Manuals
77 NETWORK SCANNER FUNCTION 4 SCANNING A LARGE NUMBER OF ORIGINALS (when an RSPF is installed) If you have a large number of originals, the originals can be scanned in batches using the RSPF. 1Make sure the machine is in scanner mode and then load the document in the RSPF. (p.72) 2Touch the [ORIGINAL] key. 3Touch the [JOB BUILD] key. If you wish to rotate the original 90° when creating an image file, touch the [ROTATE THE IMAGE 90 DEGREES] checkbox (a checkmark should appear in the box). 4Touch the [OK] key. You will return to the initial screen. 5Perform steps 4 through 9 of BASIC TRANSMISSION METHOD . (p.72 to 73) 6Press the [START] key ( ). Scanning of the originals begins. A message appears in the touch panel. 7When all of the originals in the RSPF have been scanned, load the next batch and press the [START] key ( ). Repeat this sequence until all pages have been scanned. 8When all originals have been scanned, touch the [READ-END] key. SENDING. PRESS [C] TO CANCEL. appears in the touch panel and transmission begins. When transmission is finished, SENDING COMPLETED. appears in the touch panel. If the correct original size does not appear in the screen of step 2, touch the [MANUAL] key and specify the correct original size (p.78). AUTO A4 ORIGINAL 300dpi RESOLUTION TIFF-G4 FILE FORMAT MANUAL ROTATE THE IMAGE 90 DEGREES OK 2-SIDED TABLETJOB BUILD RIGINAL SIZE Note MANUAL ROTATE THE IMAGE 90 DEGREES OK 2-SIDED TABLETJOB BUILD NAL SIZE If no action is taken for one minute, scanning automatically ends and transmission begins.Note READ-END ESS [START]. EAD-END]. Job build mode turns off after transmission is finished. Job build mode can also be cancelled by pressing the [CLEAR ALL] key ( ). When performing Scan to E-mail, see the notes on page 74.Note Downloaded From ManualsPrinter.com Manuals
78 SCANNING SETTINGS (ORIGINAL SIZE, QUALITY, RESOLUTION, FILE FORMAT, AND SEND SETTING) When sending an image, you can change the original scan size, quality, resolution, file format, and file name. MANUALLY SETTING THE SCANNING SIZE If you load an original that is not a standard size, or if you wish to change the scanning size, touch the [ORIGINAL] key and set the original size manually. Perform the following steps after loading the document in the RSPF or on the document glass. 1Touch the [ORIGINAL] key. 2Touch the [MANUAL] key. The sizes that can be selected are displayed. 3Touch the desired original size key. [AUTO] is no longer highlighted. [MANUAL] and the original size key you touched are highlighted. If you wish to select an inch size, touch the [AB INCH] key and then touch the desired original size key. [INCH] is highlighted and inch size keys are displayed. To return to the AB size, touch the [AB INCH] key once again. 4Touch the outer [OK] key. You will return to the initial screen. Touching the inner [OK] key in the step above returns you to step 2. 5The selected size appears in the top half of the [ORIGINAL] key. *Standard sizes: The following originals sizes will be correctly detected: Countries/regions that use AB standard sizes: A3, A4, A4R, A5, A5R*, B4, B5, B5R. Countries/regions that use inch-based standard sizes:11x17, 8-1/2x14, 8-1/2x11, 8-1/2x11R, 5-1/2x8-1/2, 5-1/2x8-1/2R*. * These sizes can only be automatically detected when the RSPF is used. If a non-standard size original is loaded (including special sizes), the closest standard size may be displayed, or the original size may not appear.Note If you wish to rotate the original 90° when creating an image file, touch the [ROTATE THE IMAGE 90 DEGREES] checkbox (a checkmark should appear in the box). The [2-SIDED] key and [JOB BUILD] key do not appear on models that do not have an RSPF installed. AUTO A4 ORIGINAL 300dpi RESOLUTION TIFF-G4 FILE FORMAT MANUAL ROTATE THE IMAGE 90 D O DED LET2-SIDED TABLETJOB BUIL ORIGINAL SIZE Note AUTOMANUALOKORIGINAL SIZE OKB5 A4R A5R A4 A5 B5R INCH AB A3B4 You can return to automatic detection by pressing the [CLEAR ALL] key ( ). 5 X81 / 21 / 25 X8 R1 / 21 / 2 8 X11R1 / 28 X131 / 28 X141 / 28 X111 / 2 11X17 AUTOMANUALOKORIGINAL SIZE OK INCH AB MANUAL OKINAL SIZE OKB5 A4R 5R 4 INCH AB 3 A4 ORIGINAL 300dpi RESOLUTION TIFF-G4 FILE FORMAT A4 Note Downloaded From ManualsPrinter.com Manuals