Sharp MX M260 User Manual

							119
5
TROUBLESHOOTING
If you experience difficulty using the machine, check the following troubleshooting guide before calling for service. 
Many problems can be easily resolved by the user. If you are unable to solve the problem using the troubleshooting 
guide, turn off the power switch, unplug the machine, and contact your authorised service representative. The 
following problems are related to the general operation of the machine and copying.
For problems related to the printer and fax, see the corresponding operation manuals.
Problems related to machine operation
ProblemCause and solutionPage
The machine does not operate.
Power switch OFF.
→Turn the power switch ON.14
The machine is warming up.
→The machine requires about 23 seconds (MX-M260) or 25 
seconds (MX-M310) to warm up after the power switch is turned 
on. While the machine is warming up, copy settings can be 
selected but copying is not possible. Wait until READY TO 
COPY. appears.
14
Out of paper.
→Load paper.18
Out of toner.
→Replace the toner cartridge.134
Misfeed occurs.
→Remove the misfed paper.127
The power is on but copying is not 
possible.
The machine is in auto power shut-off mode.
→If only the [START] key ( ) blinks, auto power shut-off mode has 
activated. Press the [START] key ( ) to return the machine to 
normal operation.15
Copy mode is not selected.
→Press the [COPY] key to select copy mode.11
Two-sided copying is not possible.
Automatic two-sided copying was attempted on paper 
that is not suitable for automatic two-sided copying.
→Two-sided copying is not possible on special paper. Use paper 
that is suitable for automatic two-sided copying.28
Two-sided copying is prohibited in the administrator 
settings.
→Change the setting in the administrator settings to permit 
two-sided copying.107
Wrong paper size is displayed for  
paper in the bypass tray.The bypass tray extension is not pulled out.
→To detect the paper size correctly, the bypass tray extension 
must be pulled out when the paper is loaded.19
A copy job stops before it is 
finished.
Too many pages have accumulated in the output tray, 
causing the tray full sensor to activate. Further 
copying is not possible until the pages are removed.
→Remove the pages from the output tray.
-
The contrast of the touch panel is 
too high or too low.The display contrast has not been adjusted.
→Adjust the contrast using DISPLAY CONTRAST in the system 
settings.92
Image cannot be rotated.
Neither auto paper selection nor auto image mode are 
selected.
→Rotation copy functions only if auto paper select mode or auto 
image mode is selected. 26, 31
Rotation copy is prohibited in the administrator 
settings.
→Change the setting in the administrator settings to permit rotation 
copying.110
Downloaded From ManualsPrinter.com Manuals 
						

							120
TROUBLESHOOTING AND MAINTENANCE
Original size is not selected 
automatically, or copying does not 
take place on paper that matches 
the original size.
The document cover/RSPF was not opened completely 
when the original was placed on the document glass.
→Open the document cover/RSPF completely, place the original on 
the document glass, and close the document cover/RSPF.-
The original contains large black solid areas.
→If the original contains any large black solid areas, the original 
size may not be detected automatically. Use the [SPECIAL 
MODES] key to select the original size.48
The original is smaller than A5 (5-1/2 x 8-1/2) size.
→When the original is smaller than A5 (5-1/2 x 8-1/2) size, the 
size cannot be detected. Use the [PAPER SELECT] key to select 
the desired paper size.23
The original is not a standard size.
→When the original is not a standard size, the size cannot be 
detected. Manually select the closest standard original size, or 
use the [PAPER SELECT] key to select the desired paper size.23, 48
Paper size for a paper tray cannot 
be set.
A copy, print job, or received fax is being printed.
→Set the correct paper size after printing is finished.-
Operation has temporarily stopped because the tray is 
out of paper or a misfeed occurred.
→Load paper or remove the misfeed, finish the copy job, and then 
set the paper size.20, 127
During an interrupt copy job.
→Set the correct paper size after the interrupt copy job is finished.35
Misfeed occurs.
→Remove the misfed paper.127
Paper tray settings are prohibited in the administrator 
settings.
→Change the setting in the administrator settings to permit paper 
tray settings.107
Order of copies is incorrect.
The originals were placed in the wrong order.
→When using the document glass, scan the originals one sheet at 
a time beginning from the first page. When using the RSPF, insert 
the originals with the first page on top and facing up.24
The job is cancelled after the 
originals were being scanned.
The memory become full while the originals were 
being scanned.
→When using a function such as pamphlet copy or multi shot copy 
where all original pages are scanned into memory before copying 
begins, scanning will stop and copying will not take place if the 
memory becomes full. The number of pages that can be scanned 
into memory can be increased by installing more memory.
139
Not all pages are copied.
The memory become full while the originals were 
being scanned. 
→When the memory becomes full while the originals are being 
scanned, you can select whether you want to continue the job 
and print only those originals that were scanned, or cancel the 
job. If you continue the job, copies will only be made of the 
originals that were scanned, and thus all originals cannot be 
copied at once.
-
The RSPF cannot be used.
Use of the RSPF has been prohibited in the 
administrator settings.
→Enable use of the RSPF in the administrator settings.
107
Lighting fixture flickers.
The same power outlet is used for the lighting fixture 
and the machine.
→Connect the machine to a power outlet which is not used for other 
electric appliances.5
ProblemCause and solutionPage
Downloaded From ManualsPrinter.com Manuals 
						

							121
TROUBLESHOOTING AND MAINTENANCE
5
Paper feeding problems
ProblemCause and solutionPage
When using paper fed from the 
bypass tray, the copied image is 
skewed.
The number of sheets placed on the bypass tray 
exceeds the maximum number.
→Do not place more than the maximum number of sheets.
16
The bypass guide is not adjusted to the size of the 
loaded paper.
→Adjust the bypass guide to the size of the loaded paper.
19
Paper from the bypass tray 
misfeeds.
The paper type setting is not correct.
→When using a special paper, be sure to set the correct paper 
type.21
The number of sheets placed on the bypass tray 
exceeds the maximum number.
→Do not place more than the maximum number of sheets.
16
The bypass guide is not adjusted to the size of the 
loaded paper.
→Adjust the bypass guide to the size of the loaded paper.
19
Paper misfeeds.
The paper is outside of the specified size and weight 
range.
→Use copy paper within the specified range.
16
Paper is curled or damp.
→Do not use curled or crimped paper. Replace with dry copy paper. 
During periods when the machine is not used for a long time, 
remove the paper from the tray and store it in a dark place in a 
bag to prevent moisture absorption.
142
Paper is not loaded properly.
→Make sure the paper is properly loaded.18
Pieces of paper remain inside machine.
→Remove all pieces of misfed paper.127
Sheets of paper stick together.
→Fan the paper well before loading it.18
Output does not collect neatly in 
the output tray of the finisher.The paper is curled.
→It may help to turn the paper over in the paper tray.-
Stapled output does not collect 
neatly.The paper is curled.
→It may help to turn the paper over in the paper tray.-
Downloaded From ManualsPrinter.com Manuals 
						

							122
TROUBLESHOOTING AND MAINTENANCE
Image quality problems
ProblemCause and solutionPage
Copies are too dark or too light.
The image of the original is too light or too dark.
→Select the correct original image type in the exposure setting and 
adjust the copying exposure.30
The copying exposure is set to AUTO.
→The EXPOSURE ADJUSTMENT system settings 
(administrator) can be used to adjust the exposure level used for 
AUTO exposure. Consult the administrator of the machine.110
The original type that is most suitable for the original 
has not been selected in the copy exposure setting 
screen.
→Change the original image type selection to AUTO, or manually 
select the most suitable original image type setting.30
Text is not clear in a copy.
The correct original type has not been selected in the 
copy exposure setting screen.
→Change the original image type setting to TEXT.
30
Part of the copied image is cut off.
The original was placed in the wrong position.
→Place the original in the correct position. When using the 
document glass, place the original against the far left side.23, 24
A suitable ratio for the original size and paper size has 
not been selected.
→Use auto ratio selection to obtain the correct ratio for the copy.
31
The tray’s paper size setting was not changed when a 
different size of paper was loaded in the tray.
→Be sure to change the tray’s paper size setting when loading a 
different size of paper in the tray.20
(For AB metric countries) An inch paper size is being used.
→When using copy paper that is an inch size, set the original size 
manually.
(For inch metric countries) An AB paper size is being used.
→When using copy paper that is an AB size, set the original size 
manually.
48
Blank copies.
The original is not placed face up in the RSPF or face 
down on the document glass.
→Place the original face up in the RSPF or face down on the 
document glass.23, 24
Paper is wrinkled or the copied 
image comes off when the paper 
surface is rubbed.
The paper is outside of the specified size and weight 
range.
→Use copy paper within the specified range.
16
The paper type setting is not correct.
→Set the correct paper type. To set the paper type for a tray, see 
CHANGING A TRAY’S PAPER TYPE AND PAPER SIZE 
SETTINGS.20, 21
Paper is curled or damp.
→Do not use curled or wrinkled paper. Replace with dry copy 
paper. During periods when the machine is not used for a long 
time, remove the paper from the tray and store it in a dark place 
in a bag to prevent moisture absorption.
142
Copies are smudged or dirty.
The document glass or the underside of the RSPF is 
dirty.
→Clean regularly.
137
The original is smudged or blotchy.
→Use a clean original.-
White or black lines appear copies.The scanner glass for the RSPF is dirty.
→Clean the long, narrow scanning glass.137
Downloaded From ManualsPrinter.com Manuals 
						

							123
5
PROBLEMS WHEN THE NETWORK 
SCANNER FUNCTION IS USED
If a problem or question arises, try to solve the situation using the following information before contacting your 
authorised service representative.
ProblemCause and solutionPage
The image cannot be scanned.
The original is loaded upside down.
→If you are using the document glass, the original must be placed 
face down. If you are using the RSPF, the original must be 
inserted face up.72
A moiré (stripe pattern) appears on 
the scanned image.
A slight amount of moiré sometimes appears when 
printed matter is scanned.
→Moiré can in some cases be reduced by changing the scanning 
resolution.
If you are using the document glass, also try shifting the position 
and/or angle of the original on the document glass.80
The scanned image is fuzzy or has 
smudges.
The document glass or the underside of the RSPF (or 
document cover) is dirty.
→To clean the document glass and the underside of the document 
cover, see operation manual for copier.—
The scanned image is clipped.
The set original scanning size is smaller than the actual 
original size.
→Set the actual original size.
If you intentionally selected a size setting smaller than the actual 
original size, take into consideration the part of the original that 
you wish to scan when placing the original. For example, if the 
actual size is A4 (8-1/2 x 11) and you selected A5 
(5-1/2 x 8-1/2) for the size setting, place the original so that the 
part that you wish to scan is within the A5 (5-1/2 x 8-1/2) area 
indicated by the guides on the far left side of the document glass.
78
The scanned image is upside down 
or on its side.
The original was not placed in the correct orientation.
→Place the original in the correct orientation. (See operation 
manual for copier)
To rotate the image 90 degrees, touch the [ORIGINAL] key in the 
initial screen and then touch the ROTATE THE IMAGE 90 
DEGREES checkbox to make a checkmark appear.
78
The received image data cannot be 
opened.
The viewer program used by the recipient does not 
support the format of the received image data.
→Try selecting a different file type (TIFF or PDF) and/or a different 
compression format (NONE, MH (G3), MMR (G4)) when sending 
the image data.
Otherwise, have the recipient use Sharpdesk or a viewer 
program that supports the above combinations of file types and 
compression formats.
81
When the same file name is used for 
two successive Scan to FTP 
transmissions, the second file is not 
sent.The first file may still remain in the cache of the file server 
client. Disable use of the cache in the client software.
—
Downloaded From ManualsPrinter.com Manuals 
						

							124
TROUBLESHOOTING AND MAINTENANCE
The recipient does not receive 
transmitted data.
An incorrect destination was selected.
Otherwise, there is a mistake in the information stored 
for the destination (e-mail address or FTP server 
information).
→Select the correct destination and make sure the correct 
information is stored for the destination.
* If delivery by e-mail (Scan to E-mail) is unsuccessful, an 
error message such as Undelivered Message may be 
sent to the designated administrators e-mail address. 
This information may help you determine the cause of 
the problem.62 - 65
The recipient does not receive data 
sent by e-mail (Scan to E-mail).
Check the Web page to see if a limit has been set for the size 
of image files sent using Scan to E-mail (the factory default 
setting is Unlimited).
A limit can be set from 1 MB to 10 MB. Consult the 
administrator of the Web page to select a suitable limit.58
The amount of data that can be sent in one e-mail 
transmission is sometimes limited by the administrator of the 
mail server. Even if the amount of data sent is within the limit 
setting explained above, if it exceeds the limit set by the 
administrator of the mail server, the data will not be delivered 
to the recipient.
Decrease the amount of data sent in the e-mail transmission 
(reduce the number of pages scanned). (Ask your mail server 
administrator what the data limit is for one e-mail transmission.)
—
Transmission takes a long time.When there is a large amount of image information, the data 
file is also large and transmission takes a long time.—
In order to select image quality and data compression settings that are suited to the purpose 
of transmission and create image data that is well-balanced in terms of image quality and file 
size, pay attention to the following points:
Image quality modes (TEXT, TEXT/PHOTO, PHOTO)
The factory default setting is TEXT/PHOTO. If the original does not contain photographs, illustrations, or 
other halftone images, TEXT mode will give you the most workable scanned image. TEXT/PHOTO should 
only be selected when the original includes a photograph and you wish to give priority to the quality of the 
photograph. (There is no advantage to scanning a text-only original in TEXT/PHOTO or PHOTO mode.)
PHOTO mode should only be used to scan a photograph or illustration. Note that this will produce a larger file 
size than the other modes.
Resolution
The factory default setting is 300 dpi. This is suitable for originals with mixed text and 
illustrations/photographs; however, it produces a slightly larger file size. For normal text originals, a resolution 
setting of 200 dpi produces an image that is sufficiently readable. (200 dpi is equivalent to the Fine resolution 
setting of fax machines.)
The 600 dpi setting should only be used in cases where high-clarity image reproduction is required, such as an 
original that includes photographs or illustrations. Note that a high-resolution setting will result in a larger file 
size and transmission may not be successful if there is insufficient disk capacity in the server to which the 
image is sent (or if the administrator of the server has restricted the file size). If transmission is not successful, 
you can try such measures as reducing the number of scanned pages in the file or reducing the scan size 
setting for the original.
ProblemCause and solutionPage
Caution
Downloaded From ManualsPrinter.com Manuals 
						

							125
TROUBLESHOOTING AND MAINTENANCE
5
DISPLAY MESSAGES
If one of the following messages appears in the display, promptly take action as instructed by the message.
Error codes
If a transmission error occurs when you send a scanned image, a message informing you of the error and an error 
code will appear in the touch panel on the machine.
Error Code Table
MessageSolutionPage
THE DOCUMENT FEEDER IS 
DISABLED.Use of the RSPF has been disabled in the administrator settings. 
Use the document glass.—
YOUR FILENAME IS WRONG. The characters ¥/;:*? cannot be used in a file name. Select a 
name that does not use those characters.—
NO MATCHING ADDRESS 
FOUND.
PRESS [OK] THEN [SEARCH 
AGAIN].There are no addresses in the LDAP server that match your search 
text. Select a different server or change the search text.
75
UNABLE TO ACCESS THE 
SERVER.
CHECK SERVER ADDRESS ON 
DEVICE WEB PAGE.The server settings are not configured correctly. Check the server 
settings.
59
THE ADDRESS LIMIT HAS 
BEEN REACHED.
NO MORE ADDRESSES CAN BE 
ENTERED.The maximum number of destinations that can be selected for a 
single Scan to E-mail transmission is 100. Do not select more than 
100 destinations.—
THE MEMORY BECOMES FULL. 
SCANNED DATA IS 
TRANSMITTED.The memory became full while scanning the originals. If you wish to 
send just the originals that were scanned, touch the [SEND] key. If 
you wish to cancel the entire transmission, touch the [CANCEL] 
key.—
NO RESPONSE FROM SERVER.
COMMUNICATION 
TERMINATED DUE TO 
TIMEOUT.The scanned image was not sent because the server was busy or 
there was too much traffic. Wait briefly and then try again.
—
NETWORK ERROR
THE DIRECTORY NAME OF FTP 
SERVER IS INVALID.The scanned image was not sent because the directory of the 
destination FTP server was not correct. Make sure that the correct 
FTP server information is configured in the Web page.63
SERVER ACCESS DENIED. 
CHECK ACCOUNT 
INFORMATION ON DEVICE WEB 
PA G E .The scanned image was not sent because a connection to the 
server could not be established. Make sure that the SMTP server 
settings or FTP server settings in the Web page are correct.59
Make sure that your login name and password are correct. —
NETWORK ERROR. ( ) 
CONSULT YOUR 
ADMINISTRATOR OR SYSTEM 
ADMIN. FOR SPECIFIC 
INFORMATION.Turn off the power and turn it back on. Consult with your network 
administrator to make sure that no problems exist on the network or 
in the server. If the error is not cleared after turning the power off 
and on, write down the 2-digit main code and 2-digit sub-code, turn 
off the power, and contact your authorised service representative.—
Error CodeDescription of the Error
CE-01 An interface hardware error has occurred.
CE-03 The server was down during the scanning of the original.
CE-00 An error other than the above has occurred.
Downloaded From ManualsPrinter.com Manuals 
						

							126
TROUBLESHOOTING AND MAINTENANCE
IF YOUR E-MAIL IS RETURNED
If a Scan to E-mail is not successfully transmitted, an e-mail informing you of this fact is sent to the sender selected 
at the time of transmission. If this happens, read the e-mail and determine the cause of the error, and then repeat 
the transmission.
IMPORTANT POINTS WHEN USING SCAN TO E-MAIL
Be very careful not to send image data files that are too large.
Your mail servers system administrator may have placed a limit on the amount of data that can be sent in one e-mail 
transmission. If this limit is exceeded, the e-mail will not be delivered to the recipient. Even if there is no limit and 
your e-mail is successfully delivered, a large data file may take a long time to be received and place a heavy burden 
on the recipients network, depending on the recipients network (Internet) connection environment.
If large image data files are repeatedly sent, the resulting burden on the network may slow down the speed of other, 
unrelated data transmissions and in some cases, may even cause the mail server or network to go down.
The images on the following page will produce the following file sizes when scanned as A4 or 8-1/2 x 11 size 
originals:
* If multiple images are scanned, the file size will be approximately (Size of each image as indicated above) x 
(Number of images scanned).
Although the actual limitation depends on your network environment, a general guideline for the maximum file size 
for Scan to E-mail is 2000 KB. In cases where you need to send multiple documents, try such measures as lowering 
the resolution mode.
Original image samples
The original images shown below are samples to help you understand the above explanations. Note that these 
images are smaller than the actual originals (the actual originals are A4 (8-1/2 x 11) size).
ResolutionFile size of text original A when scanned 
in TEXT mode.File size of photo original B when
scanned in TEXT/PHOTO mode.
300dpi Approx. 50 KB Approx. 1400 KB
600dpi Approx. 90 KB Approx. 5000 KB
Text original A Photo original B
Downloaded From ManualsPrinter.com Manuals 
						

							127
5
MISFEED REMOVAL
When a misfeed occurs during copying, the message MISFEED HAS OCCURRED. will appear in the touch panel 
and printing will stop.
●If the misfed paper tears during removal, remove the torn pieces. Take care not to touch the photoconductive 
drum while removing the pieces. Nicks and scratches on the drum will cause dirty copies.
First, locate the misfeed
Misfeed in the RSPF (p.128)
Misfeed in the finisher (p.133)
Misfeed in the right tray (p.132)
Misfeed in the machine (p.129)
Misfeed in the bypass tray (p.129)
Misfeed in the upper paper tray (p.131)
Misfeed in the lower paper tray (p.132)
MISFEED REMOVAL GUIDANCE
Misfeed removal guidance can be displayed by touching the [INFORMATION] key on the touch panel after a 
misfeed has occurred.
If the fax option is installed, all received faxes are stored in memory. The faxes are automatically printed after the 
misfeed is removed.
A MISFEED HAS OCCURRED.
INFORMATION
11
12
13
14
15
16
17
1
2
3
4
5
6
7
Note
INFORMATION
Downloaded From ManualsPrinter.com Manuals 
						

							128
TROUBLESHOOTING AND MAINTENANCE
MISFEED IN THE RSPF
1Remove the misfed original.
Check sections A, B, and 
C in the illustration at left 
and remove the misfed 
original.
Section A
Open the document 
feeder cover and 
carefully remove the 
misfed original from the 
document feeder tray.
Close the document 
feeder cover.
Section B
Open the RSPF and 
rotate the release roller in 
the direction of the arrow 
to feed the original out. 
Close the RSPF and then 
carefully remove the 
original.
If the misfed original 
cannot be removed, 
open the document 
transport cover (below), 
and rotate the release 
roller again. 
If a small original (A5 (5-1/2 x 8-1/2), etc.) is misfed, 
or if an original misfeed occurs in the reversing tray of 
the RSPF, lift the document transport cover knob, open 
the document transport cover, and remove the original.
Section C
Carefully remove the 
misfed original from the 
exit area.
If the misfed original cannot be easily removed from 
the exit area, open the moveable part of the document 
feeder tray and remove the reversing tray, and then 
remove the original.
2Open and close the RSPF to clear the 
misfeed message from the touch 
panel.
The message can also 
be cleared by opening 
and closing the 
document feeder cover 
or the document 
transport cover.
After the misfeed is removed and the misfeed 
message is cleared, a message will appear indicating 
the number of originals that must be reinserted in the 
RSPF.
3Reinsert the originals that still must 
be scanned (Including the original that 
was being scanned when the misfeed 
occurred.), and press the [START] 
key( ).
Copying of the remaining originals will resume.
A
C
B
Document feeder cover
Roller
Document 
transport cover
Document transport 
cover knob
After removing a misfed original from the 
exit area, be sure to attach the reversing tray 
securely to the exit area (When the RSPF is 
installed.).
Reversing trayMoveable
part
Note
Downloaded From ManualsPrinter.com Manuals